Texas State Library and Archives Commission
Monday, January 11, 1999
Minutes

 

The Texas State Library and Archives Commission (TSLAC) met on Monday, January 11 at 1:00 p.m. in room 314, Lorenzo de Zavala State Archives and Library Building in Austin.

 

Members Present:

Kenneth Carr
Patrick Heath, Vice-Chair
Sandy Melton
Sandra Pickett
Marvin Rich

Members Absent:

Carolyn Palmer Armstrong, Chairman

Staff Present:

Robert Martin, Director and Librarian
Raymond Hitt, Assistant State Librarian
Jenifer Flaxbart, Director, Talking Book Program
Michael Heskett, Director, State and Local Records Management
Jeanette Larson, Director, Library Development
Chris LaPlante, Director, Archives and Information Services
Michael Piper, Director, Library Resource Sharing Division
Ed Seidenberg, Director, Administration
Carol Winship, Director, Technical Services Division
Nancy Webb, Public Information Officer
Patty Davis, Library Development
Holly Gordon, Technical Services
Donald Brower, Talking Book Program
Michele Lamb, Executive Secretary

Guest Present:

Mark Smith, Texas Library Association
Linda Lindell, retired, TSLAC

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Vice-Chairman Heath called the meeting to order.

 

1. Approve Minutes of the November 13, 1998 Commission meeting.

Commissioner Rich moved to approve the November minutes. Commissioner Carr seconded the motion. Motion Passed.

2. Report of the Director and Librarian.

Dr. Martin reported on the following topics.

  • key points in Ed Seidenberg's memo to the Commission regarding the continuation of increased staff turnover.

  • the Libraries Future Foundation Community Advocacy Project.

  • the Institute for Museum Library Services Awards for the Library and Technology Act funding

  • the appointments to the Local Government Records Committee.

  • letters regarding appreciation for staff.

  • the Biennial Report, especially in regards to staff training. He also credited Nancy Webb for the effective design and layout of the publication.

  • the Survey of Organizational Excellence. Mrs. Pickett inquired about the survey response regarding "working well with the governing bodies".

  • funding for the proposed new building did not make the basic bill pattern for the legislative session and that a variety of government offices will continue to work to advance the project during this session.

  • Council on Competitive Government recommendation that TSLAC retain its records storage and microfilming services, and close their review of these services. However, the Council declined to adopt its staff recommendations. The representative of Carol Keaton Rylander, Comptroller, requested an opportunity to review the staff work and recommendations before concurring.

  • the 90th Anniversary of TSLAC. He added that a ceremony to celebrate the anniversary was being planned. He continued by reading excerpts from the First Biennial Report.

  • Dr. Martin briefed the Commission on a bequest of $70,000 from the estate of Rosalie Orth Hulse, of Dallas and Talking Book Program patron.

  • Activities:
    December 9; Dallas, TexShare Advisory Board;
    December 10-11; Washington, DC, COSLA;
    January 15-17; Chicago for ALA;
    January 17-20; Gates Library Foundation, Seattle;
    January 26-February 3; ALA Midwinter and COSLA

  • Commission meeting dates for 1999 are: March 29; May 17; July 12; September 13; November 5.

  • A resolution was read in recognition of services rendered by Linda Lindell who retired in Novemeber after 30 years of service. Commissioner Carr moved that the Commission adopt the resolution. Commissioner Rich seconded the motion. Motion Passed.

3. Approve contracts greater than $100,000.

Carol Winship requested that the Commission grant authorization for the Director and Librarian to negotiate and finalize contract terms for an Integrated Library System not to exceed $518,858.00.

After a brief discussion regarding the criteria for vendor selection, Commissioner Pickett moved to approve authorization for the Director and Librarian to take action for an Integrated Library System. Commissioner Melton seconded the motion. Motion Passed. See attached Approval of Contracts for $100,000 or More for a list of vendors.

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4. Approve acceptance of gifts greater than $500.

Dr. Martin requested that the Commission approve a gift of $500.00 from Katherine Cashat, Talking Book Program patron from Arlington.

Commissioner Carr moved to adopt. Commissioner Rich seconded the motion. Motion Passed. See attached Acceptance of Gifts Greater than $500.00 document.

5. Approve grants to libraries under the TexShare Program.

Michael Piper presented the Commission with 12 TexTreasure Grant proposals. Commissioner Carr commented that additional information is necessary in order to assess the competitiveness of the grant proposals. Commissioner Melton requested a list of names of people who are on the review committee. Commissioner Heath suggested that the Commission vote on the request to approve the grants with a request that TSLAC staff provide a proposal for procedures for Commission review of competitive grants. This proposal should include types of materials that will be presented to the Commission in the future.

Commissioner Pickett moved to approve the TexTreasure Grants with additional materials to be mailed and proposed procedures requested. Commissioner Melton seconded the motion. Mr. Carr voted "present". Motion Passed.

6. Discuss and adopt proposed new administrative rules on Establishment Grants, 13 TAC �� 2.1040-145.

Commissioner Carr moved to adopt the rules as amended. Commissioner Melton seconded the motion. Motion Passed.

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7. Discuss and adopt proposed new administrative rules on Technical Assistance Negotiated Grants, 13 TAC �2.119.

Commissioner Melton moved to adopt the rules. Commissioner Pickett seconded the motion. Motion Passed.

8. Discuss and adopt proposed amendment to administrative rule on Federal Priorities, 13 TAC �1.67.

Commissioner Carr moved to adopt the proposed amendment. Commissioner Melton seconded the motion. Motion Passed.

9. Discuss and adopt proposed amendment to administrative rule on public library: Legal Establishment, 13 � 1.73.

Commissioner Carr moved to adopt the proposed amendment. Commissioner Rich seconded the motion. Motion Passed.

10. Discuss and adopt proposed amendment to administrative rule on Library Annual Reports, 13 TAC � 1.85.

Commissioner Pickett moved to adopt the proposed amendment. Commissioner Rich seconded the motion. Motion Passed.

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11. Discuss and approve Equipment Lease Financing Resolution.

Ed Seidenberg presented the Commission with information on a lease/purchase of a photocopier. He requested the Commission approve authorization to initiate the purchase not to exceed $100,000.

The Commissioners discussed the maximum amount to be financed.

Commissioner Carr moved to approve the lease/purchase resolution with the substitution of $100,00 with $35,000. Commissioner Melton seconded the motion. Motion Passed. See attached documents.

12. Approve sale of unwanted materials to the South Carolina State Museum.

Item 12 was withdrawn from the agenda to be considered at a later date.

13. Public Comment.

Mark Smith, representing the Texas Library Association, presented the Commission with the association's public service announcements.

With no further business Vice-Chairman Heath adjourned ending the meeting at 3:10 p.m.

Respectfully submitted,
Robert S. Martin
Director and Librarian

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