Texas State Library and Archives Commission
Monday, January 11, 1999
The Texas State Library and Archives Commission (TSLAC) met on Monday, January 11 at 1:00 p.m. in room 314, Lorenzo de Zavala State Archives and Library Building in Austin.
Patrick Heath, Vice-Chair
Carolyn Palmer Armstrong, Chairman
Robert Martin, Director and Librarian
Raymond Hitt, Assistant State Librarian
Jenifer Flaxbart, Director, Talking Book Program
Michael Heskett, Director, State and Local Records Management
Jeanette Larson, Director, Library Development
Chris LaPlante, Director, Archives and Information Services
Michael Piper, Director, Library Resource Sharing Division
Ed Seidenberg, Director, Administration
Carol Winship, Director, Technical Services Division
Nancy Webb, Public Information Officer
Patty Davis, Library Development
Holly Gordon, Technical Services
Donald Brower, Talking Book Program
Michele Lamb, Executive Secretary
Mark Smith, Texas Library Association
Linda Lindell, retired, TSLAC
Vice-Chairman Heath called the meeting to order.
1. Approve Minutes of the November 13, 1998 Commission meeting.
Commissioner Rich moved to approve the November minutes. Commissioner Carr seconded the motion. Motion Passed.
2. Report of the Director and Librarian.
Dr. Martin reported on the following topics.
3. Approve contracts greater than $100,000.
Carol Winship requested that the Commission grant authorization for the Director and Librarian to negotiate and finalize contract terms for an Integrated Library System not to exceed $518,858.00.
After a brief discussion regarding the criteria for vendor selection, Commissioner Pickett moved to approve authorization for the Director and Librarian to take action for an Integrated Library System. Commissioner Melton seconded the motion. Motion Passed. See attached Approval of Contracts for $100,000 or More for a list of vendors.
4. Approve acceptance of gifts greater than $500.
Dr. Martin requested that the Commission approve a gift of $500.00 from Katherine Cashat, Talking Book Program patron from Arlington.
Commissioner Carr moved to adopt. Commissioner Rich seconded the motion. Motion Passed. See attached Acceptance of Gifts Greater than $500.00 document.
5. Approve grants to libraries under the TexShare Program.
Michael Piper presented the Commission with 12 TexTreasure Grant proposals. Commissioner Carr commented that additional information is necessary in order to assess the competitiveness of the grant proposals. Commissioner Melton requested a list of names of people who are on the review committee. Commissioner Heath suggested that the Commission vote on the request to approve the grants with a request that TSLAC staff provide a proposal for procedures for Commission review of competitive grants. This proposal should include types of materials that will be presented to the Commission in the future.
Commissioner Pickett moved to approve the TexTreasure Grants with additional materials to be mailed and proposed procedures requested. Commissioner Melton seconded the motion. Mr. Carr voted "present". Motion Passed.
6. Discuss and adopt proposed new administrative rules on Establishment Grants, 13 TAC �� 2.1040-145.
Commissioner Carr moved to adopt the rules as amended. Commissioner Melton seconded the motion. Motion Passed.
7. Discuss and adopt proposed new administrative rules on Technical Assistance Negotiated Grants, 13 TAC �2.119.
Commissioner Melton moved to adopt the rules. Commissioner Pickett seconded the motion. Motion Passed.
8. Discuss and adopt proposed amendment to administrative rule on Federal Priorities, 13 TAC �1.67.
Commissioner Carr moved to adopt the proposed amendment. Commissioner Melton seconded the motion. Motion Passed.
9. Discuss and adopt proposed amendment to administrative rule on public library: Legal Establishment, 13 � 1.73.
Commissioner Carr moved to adopt the proposed amendment. Commissioner Rich seconded the motion. Motion Passed.
10. Discuss and adopt proposed amendment to administrative rule on Library Annual Reports, 13 TAC � 1.85.
Commissioner Pickett moved to adopt the proposed amendment. Commissioner Rich seconded the motion. Motion Passed.
11. Discuss and approve Equipment Lease Financing Resolution.
Ed Seidenberg presented the Commission with information on a lease/purchase of a photocopier. He requested the Commission approve authorization to initiate the purchase not to exceed $100,000.
The Commissioners discussed the maximum amount to be financed.
Commissioner Carr moved to approve the lease/purchase resolution with the substitution of $100,00 with $35,000. Commissioner Melton seconded the motion. Motion Passed. See attached documents.
12. Approve sale of unwanted materials to the South Carolina State Museum.
Item 12 was withdrawn from the agenda to be considered at a later date.
13. Public Comment.
Mark Smith, representing the Texas Library Association, presented the Commission with the association's public service announcements.
With no further business Vice-Chairman Heath adjourned ending the meeting at 3:10 p.m.