Texas State Library and Archives Commission

Monday, June 7, 1999


Minutes

The Texas State Library and Archives Commission (TSLAC) met on Monday, June 7, 1999 at 10:30a.m. in Room 314, Lorenzo de Zavala State Archives and Library Building in Austin.

Executive Session

Chairman Armstrong convened the meeting at 10:30 a.m. The Commission immediately began Executive Session.

Members Present:


Carolyn Palmer Armstrong, Chairman


Kenneth Carr


Patrick Heath, Vice-Chairman


Sandy Melton


Sandra Pickett


Marvin Rich

Members Absent: None

1. Review and discuss applications for Director and Librarian.

Session concluded at 1:25 p.m.

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Open Session

The meeting of the Texas State Library and Archives Commission was reconvened at 1:45 p.m. in Open Session.

Commissioner Heath, Vice Chairman, called the Open Session to order and reported that Chairman Armstrong, who had chaired the Executive Session, had needed to leave.

Members Present:


Kenneth Carr


Patrick Heath, Vice Chairman


Sandy Melton


Sandra Pickett


Marvin Rich

Member Absent:


Chairman Armstrong

Staff Present:


Robert Martin, Director and Librarian


Raymond Hitt, Assistant State Librarian


Jenifer Flaxbart, Director, Talking Book Program


Michael Heskett, Director, State and Local Records Management


Jeanette Larson, Director, Library Development


Michael Piper, Director, Library Resource Sharing Division


Ed Seidenberg, Director, Administration


Carol Winship, Director, Technical Services Division


Nancy Webb, Public Information Officer


Beverley Shirley, Library Resource Sharing Division

Guests Present: None

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1. Review and discuss applications for Director and Librarian.

Vice Chairman Heath postponed this item until later in the meeting.

2. Approve Minutes of the May 17, 1999 Commission meeting.

Commissioner Rich moved to approve the minutes as written, except for minor stylistic changes; Commissioner Carr seconded. Motion passed.

3. Report of the Director and Librarian.

Please see the attached Director's Report.

4. Approve contracts greater than $100,000.

Michael Piper reviewed the following contracts and answered the members' questions. Beverley Shirley, Library Resource Sharing Division, who has dealt directly with the vendors in negotiating these contracts, assisted Mr. Piper and provided detailed information for the Commissioners.

  1. A contract with Encyclopedia Britannica, Inc. for the period August 1, 1999 through July 31, 2000 in the amount of $107,287.48.
  2. A contract with AMIGOS for the period August 1, 1999 through July 31, 2000 in the amount of $412,897.
  3. A two-year contract with Infonautics, Inc. for the period August 1, 1999 through July 31, 2001 in the amount of $200,000 per year with a three-year price guarantee.
  4. A contract with Ovid Technologies, Inc. for the period August 1, 1999 through July 31, 2000 in the amount of $660,674.
  5. A contract with University Microfilms International/Bell & Howell for the period August 1, 1999 through July 31, 2000 in the amount of $200,000.

Commissioner Pickett moved to accept the contracts and authorize staff to proceed with finalizing them; Mr. Carr seconded. Motion passed.

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5. Approve acceptance of gifts greater than $500.

Jenifer Flaxbart presented information on the following gift to the Talking Book Program and answered questions:

The Talking Book Program received a $1,000 unrestricted donation, deposited on May 11, 1999, from the Texas Federation of the Blind, Chapter 1, Dallas, TX. The Texas Federation of the Blind is a 47 year-old nonprofit organization whose goal is to improve opportunities for blind people to make contributions to society. There are four chapters in Texas, including the Dallas chapter.

Commissioner Rich moved to accept the gift; Commissioner Pickett seconded. Motion passed.

6. Discuss and adopt amendments to administrative rules on state agency records schedules, 13 TAC �� 6.1 - 6.9.

Michael Heskett answered the members' questions on the need for amendments to the rules. [Attachment.]

Commissioner Rich moved to adopt the amendment; Commissioner Pickett seconded. Motion passed.

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7. Discuss and approve publication of proposed new administrative rule on advisory committees, 13 TAC � 2.6.

Dr. Martin explained the timetable necessary to keep the agency's rule for advisory committees for expiring. [Attachment.]

Vice Chairman Heath requested two "cosmetic" changes in the rules, and after discussion, Commissioner Carr moved to approve publication of the rule; Commissioner Melton seconded. Motion passed.

8. Discuss and adopt Amended State Plan for the Library Services and Technology Act in Texas for FY 1998-2002.

Jeanette Larson answered questions from the members concerning the changes made to the current Plan.

After discussion, Commissioner Melton moved to approve the Plan as amended; Commissioner Rich seconded. Motion passed.

Vice Chairman Heath called for a five minute recess. He reconvened the meeting at 2:48 p.m. and returned to Item 1, Review and discuss applications for Director and Librarian.

Commissioner Carr moved to instruct staff to invite to Austin for a series of interviews beginning July 8, 1999 the following applicants:

  • Joseph Barnes, Library Director, Shepherd College, Shepherdstown, West Virginia
  • Roman Bohachevsky, Fort Bend County Librarian, Richmond, Texas
  • Paul Dumont, Director of Educational Resources, Dallas County Community College District, Mesquite, Texas
  • Katherine Jagoe Massey, Dean of Information and Technology Services, Tomball College, Tomball, Texas
  • Peggy Rudd, Chief of Bureau of Library Development, State Library of Florida, Tallahassee, Florida

Commissioner Rich seconded. Motion passed.

9. Public Comment.

None was forthcoming.

With no further business, Vice Chairman Heath adjourned the meeting at 2:50 p.m.

Respectfully submitted,


Robert S. Martin


Director and Librarian

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