Texas State Library and Archives Commission
Thursday, July 8, 1999
The Texas State Library & Archives Commission (TSLAC) Audit Committee met on Thursday, July 8, 1999 at 10:00 a.m. in Room 314, Lorenzo de Zavala State Archives and Library Building, Austin, Texas.
Audit Committee Present:
Carolyn Palmer Armstrong
Patrick Heath, Chairman
Members Absent: No members absent.
Robert Martin, Director and Librarian
Raymond Hitt, Assistant State Librarian
Charles Brown, Director, Information Resources Technologies
Jenifer Flaxbart, Director, Talking Book Program
Michael Heskett, Director, State and Local Records Management
Chris LaPlante, Director, Archives and Information Services
Jeanette Larson, Director, Library Development
Michael Piper, Director, Library Resource Sharing
Ed Seidenberg, Director, Administration
Carol Winship, Director, Technical Services
Debra Littrell, Library Resource Sharing
Beverley Shirley, Library Resource Sharing
Erica Lester, Executive Secretary
Russell Gregorczyk, Auditor
Commissioner Heath called the Audit Committee to order at 10:11 a.m.
1. Approve minutes of March 29 and May 17 Audit Committee meetings.
Commissioner Heath announced the March 29 and May 17 Audit Committee minutes approved by common consent.
2. Internal Audit of grants to Abilene Public Library.
Russell Gregorczyk gave a brief overview of the audit recommendations. Mr. Gregorczyk reported that the Abilene audit was favorable.
After some discussion concerning storage of electronic records, Commissioner Armstrong moved to accept the Internal Audit of Grants to Abilene Public Library as corrected; Commissioner Melton seconded. Motion passed.
3. Audit Plan for FY 2000.
Russell Gregorczyk discussed the Audit Plan and answered questions from the Commission. Mr. Gregorczyk recommended auditing the following four areas in FY 2000:
The Commissioners recommended the risk factor "Time Since Last Audit or Review" be further broken down for FY 2000.
After some discussion, Commissioner Armstrong moved to accept the Audit Plan as written; Commissioner Melton seconded. Motion passed.
4. Authorization to request offers and/or renew contract for Internal Audit Services
Raymond Hitt recommended the Commission renew the contract with Russell Gregorczyk for FY 2000.
After some discussion, Commissioner Melton moved to retain Russell Gregorczyk for Internal Audit Services for FY 2000; Commissioner Armstrong seconded. Motion passed.
With no further business, Chairman Heath adjourned the Audit Committee at 10:40 a.m.