Texas State Library and Archives Commission
Thursday, July 8, 1999
The Texas State Library and Archives Commission (TSLAC) met on Thursday, July 8, 1999 at 10:30 a.m. in Room 314, Lorenzo de Zavala State Archives and Library Building in Austin.
Carolyn Palmer Armstrong, Chairman
Patrick Heath, Vice-Chairman
Members Absent: None
Robert Martin, Director and Librarian,
Raymond Hitt, Assistant State Librarian
Charles Brown, Director, Information Resources Technologies
Jenifer Flaxbart, Director, Talking Book Program
Michael Heskett, Director, State and Local Records Management
Chris LaPlante, Director, Archives and Information Services
Jeanette Larson, Director, Library Development
Michael Piper, Director, Library Resource Sharing
Ed Seidenberg, Director, Administration
Carol Winship, Director, Technical Services
Rebecca Linton, Library Resource Sharing
Debra Littrell, Library Resource Sharing
Beverley Shirley, Library Resource Sharing
Erica Lester, Executive Secretary
Barbara Gubbin, Houston Public Library
George Huffman, Amarillo College
Teresa Morales, Comptroller of Public Accounts
Pat Smith, Texas Library Association
Russell Gregorczyk, Auditor
Chairman Armstrong convened the meeting at 10:50 a.m.
1. Approve Minutes of the June 7, 1999 Commission meeting.
The following corrections were made to the June 7, 1999 minutes:
Commissioner Heath moved to approve the minutes as corrected. Commissioner Rich seconded. Motion passed.
2. Report of the Director and Librarian.
Dr. Martin reported on the following topics.
Director activities: attended American Library Association Annual Conference in New Orleans; participated in COSLA meeting.
Meeting dates: Meetings are already scheduled for September 13 and November 5. A meeting in August is needed to approve appointment and salary of new Director and Librarian and to adopt 13 TAC 2.6.
3. Approve contracts greater than $100,000.
Michael Piper reviewed the following contracts and answered the members' questions. Beverley Shirley, Library Resource Sharing Division, who has dealt directly with the vendors in negotiating these contracts, assisted Mr. Piper and provided detailed information for the Commissioners.
Commissioner Heath moved to accept the contracts; Commissioner Rich seconded. Motion passed.
4. Approve acceptance of gifts greater than $500.
There were no gifts to consider.
5. Approve appointments to the TexShare Advisory Board.
Dr. Martin recommended the following appointments to the TexShare Advisory Board, for terms commencing September 1, 1999:
Dr. Martin also recommended the re-appointments of Paul Dumont and Joe McCord, effective September 1, 1999.
Commissioner Rich moved to approve the appointments; Commissioner Pickett seconded. Motion passed.
6. Discuss and approve recommendations of the Audit Committee.
The Audit Committee recommended approval of the Internal Audit of grants to Abilene Public Library and the Audit Plan for FY 2000. The Committee also recommended the renewal of Russell Gregorczyk's contract for one year for Internal Audit Services.
Commissioner Rich moved to approve the Internal Audit of Abilene Public Library, the Audit Plan for fiscal year 2000, and contract renewal for Russell Gregorczyk for Internal Audit Services; Commissioner Pickett seconded. Motion passed.
7. Readopt Commission Rules in Chapter 9, concerning Library Services for Blind and Physically Handicapped.
Raymond Hitt addressed the Commission concerning the rules. Notice was published in the April 30, 1999, issue of the Texas Register asking for comments on readopting Chapter 9. No comments were received. Mr. Hitt recommended readopting the rules.
Commissioner Heath moved to readopt Commission rules in Chapter 9; Commissioner Melton seconded. Motion passed.
8. Discuss and adopt new rules for certifying librarians from other states as county librarians, and on processing complaints about and by county librarians, 13 TAC ��5.7-5.9.
Jeanette Larson answered the members' questions concerning the new rules. The proposed rules were published in the April 30, 1999, issue of the Texas Register for public comment. No comments were received.
After some discussion, Commissioner Carr moved to adopt the new rules as written; Commissioner Heath seconded. Motion passed.
9. Discuss and adopt amendments to rules on Public Library: Local Government Support, 13 TAC �1.77.
Jeanette Larson addressed the members' questions concerning the proposed amendment. The proposed amendment was published in the April 30, 1999, issue of the Texas Register for public comment. No comments were received.
After some discussion over the wording of the amendment, Commissioner Carr moved to adopt the amendment as written; Commissioner Melton seconded. Motion passed.
10. Approve grants for the following purposes:
11. Approve amendments to TSLAC Employee's Guide.
Agenda item postponed.
12. Discuss and approve flag exchange with Louisiana Confederate Museum.
Agenda item postponed.
13. Discuss and approve Commission travel budget for 2000-2001.
Raymond Hitt discussed a Commission travel budget for 2000-2001. No action taken.
14. Public Comment.
None was forthcoming.
Chairman Armstrong recessed the meeting at 1:40 p.m.
Chairman Armstrong reconvened the meeting on July 8, 1999 at 6:30 p.m. at the Austin Club (110 East 9th Street) for Reception of Director and Librarian candidates.
No action items were discussed.
Chairman Armstrong adjourned the meeting at 8:00 p.m.