Texas State Library and Archives Commission

Thursday, July 8, 1999


Minutes

The Texas State Library and Archives Commission (TSLAC) met on Thursday, July 8, 1999 at 10:30 a.m. in Room 314, Lorenzo de Zavala State Archives and Library Building in Austin.

Open Session

Members Present:


Carolyn Palmer Armstrong, Chairman


Kenneth Carr


Patrick Heath, Vice-Chairman


Sandy Melton


Sandra Pickett


Marvin Rich

Members Absent: None

Staff Present:


Robert Martin, Director and Librarian,


Raymond Hitt, Assistant State Librarian


Charles Brown, Director, Information Resources Technologies


Jenifer Flaxbart, Director, Talking Book Program


Michael Heskett, Director, State and Local Records Management


Chris LaPlante, Director, Archives and Information Services


Jeanette Larson, Director, Library Development


Michael Piper, Director, Library Resource Sharing


Ed Seidenberg, Director, Administration


Carol Winship, Director, Technical Services


Rebecca Linton, Library Resource Sharing


Debra Littrell, Library Resource Sharing


Beverley Shirley, Library Resource Sharing


Erica Lester, Executive Secretary

Guests Present:


Barbara Gubbin, Houston Public Library


George Huffman, Amarillo College


Teresa Morales, Comptroller of Public Accounts


Pat Smith, Texas Library Association


Russell Gregorczyk, Auditor

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Chairman Armstrong convened the meeting at 10:50 a.m.

1. Approve Minutes of the June 7, 1999 Commission meeting.

The following corrections were made to the June 7, 1999 minutes:

Page 3, item 3: "20001" was replaced with "2001."


Page 4, closing: "Respectively" was replaced with "Respectfully."

Commissioner Heath moved to approve the minutes as corrected. Commissioner Rich seconded. Motion passed.

2. Report of the Director and Librarian.

Dr. Martin reported on the following topics.

Director activities: attended American Library Association Annual Conference in New Orleans; participated in COSLA meeting.

Meeting dates: Meetings are already scheduled for September 13 and November 5. A meeting in August is needed to approve appointment and salary of new Director and Librarian and to adopt 13 TAC 2.6.

3. Approve contracts greater than $100,000.

Michael Piper reviewed the following contracts and answered the members' questions. Beverley Shirley, Library Resource Sharing Division, who has dealt directly with the vendors in negotiating these contracts, assisted Mr. Piper and provided detailed information for the Commissioners.

  1. An amendment to the contract with Infonautics, Inc. for the period August 1, 1999 through July 31, 2001 to include a license for Electric Library. The license would cost an additional $130,000 for a total cost of $530,000.
  2. An amendment to the contract with AMIGOS for the period August 1, 1999 through July 31, 2000 to include a license for First Search. The license would cost an additional $99,000 for a total cost of $511,897.
  3. A one-year contract with Gale Research for the period August 1, 1999 through July 31, 2000 in the amount of $258,050.

Commissioner Heath moved to accept the contracts; Commissioner Rich seconded. Motion passed.

4. Approve acceptance of gifts greater than $500.

There were no gifts to consider.

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5. Approve appointments to the TexShare Advisory Board.

Dr. Martin recommended the following appointments to the TexShare Advisory Board, for terms commencing September 1, 1999:

  • Rhoda Goldberg and Eva Poole as public library representatives
  • Darryl Tocker as representative of the general public

Dr. Martin also recommended the re-appointments of Paul Dumont and Joe McCord, effective September 1, 1999.

Commissioner Rich moved to approve the appointments; Commissioner Pickett seconded. Motion passed.

6. Discuss and approve recommendations of the Audit Committee.

The Audit Committee recommended approval of the Internal Audit of grants to Abilene Public Library and the Audit Plan for FY 2000. The Committee also recommended the renewal of Russell Gregorczyk's contract for one year for Internal Audit Services.

Commissioner Rich moved to approve the Internal Audit of Abilene Public Library, the Audit Plan for fiscal year 2000, and contract renewal for Russell Gregorczyk for Internal Audit Services; Commissioner Pickett seconded. Motion passed.

7. Readopt Commission Rules in Chapter 9, concerning Library Services for Blind and Physically Handicapped.

Raymond Hitt addressed the Commission concerning the rules. Notice was published in the April 30, 1999, issue of the Texas Register asking for comments on readopting Chapter 9. No comments were received. Mr. Hitt recommended readopting the rules.

Commissioner Heath moved to readopt Commission rules in Chapter 9; Commissioner Melton seconded. Motion passed.

8. Discuss and adopt new rules for certifying librarians from other states as county librarians, and on processing complaints about and by county librarians, 13 TAC ��5.7-5.9.

Jeanette Larson answered the members' questions concerning the new rules. The proposed rules were published in the April 30, 1999, issue of the Texas Register for public comment. No comments were received.

After some discussion, Commissioner Carr moved to adopt the new rules as written; Commissioner Heath seconded. Motion passed.

9. Discuss and adopt amendments to rules on Public Library: Local Government Support, 13 TAC �1.77.

Jeanette Larson addressed the members' questions concerning the proposed amendment. The proposed amendment was published in the April 30, 1999, issue of the Texas Register for public comment. No comments were received.

After some discussion over the wording of the amendment, Commissioner Carr moved to adopt the amendment as written; Commissioner Melton seconded. Motion passed.

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10. Approve grants for the following purposes:

A. Special Project Grants

Jeanette Larson answered questions concerning these grants, totaling $346,672.

After some discussion, Commissioner Rich moved to approve the Special Project Grants; Commissioner Pickett seconded. Motion passed.

B. Establishment Grants

Jeanette Larson reviewed the five Establishment Grants, totaling $150,000.

Commissioner Carr moved to approve the Establishment Grants; Commissioner Rich seconded. Motion passed.

C. Technical Assistance Grants

Jeanette Larson discussed the Technical Assistance Grants.

After some discussion, Commissioner Heath moved to approve the Technical Assistance Grants; Commissioner Rich seconded. Motion passed.

D. Texas Library System Grants

Jeanette Larson discussed the ten Texas Library System Grants, totaling $8,000,000.

Commissioner Pickett moved to approve the Texas Library System Grants; Commissioner Melton seconded. Motion passed.

E. Tex Treasures Grants

Michael Piper answered questions concerning the seven Tex Treasures Grants. Commission members had several questions pertaining to the grant to Texas Christian University, which would allow complete cataloging of a collection of titles published in the Grand Duchy of Luxembourg.

The Commission members asked staff to seek clarification from Texas Christian University of the application submitted.

Commissioner Heath moved to adopt the Tex Treasures Grants as recommended, with the exclusion of the grant to Texas Christian University; Commissioner Carr seconded. Motion passed.

F. TexNet Interlibrary Loan Grants

Michael Piper reviewed the grants.

Commissioner Heath moved to adopt the TexNet Interlibrary Loan Grants; Commissioner Rich seconded. Motion passed.

11. Approve amendments to TSLAC Employee's Guide.

Agenda item postponed.

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12. Discuss and approve flag exchange with Louisiana Confederate Museum.

Agenda item postponed.

13. Discuss and approve Commission travel budget for 2000-2001.

Raymond Hitt discussed a Commission travel budget for 2000-2001. No action taken.

14. Public Comment.

None was forthcoming.

Chairman Armstrong recessed the meeting at 1:40 p.m.

Chairman Armstrong reconvened the meeting on July 8, 1999 at 6:30 p.m. at the Austin Club (110 East 9th Street) for Reception of Director and Librarian candidates.

No action items were discussed.

Chairman Armstrong adjourned the meeting at 8:00 p.m.

Respectfully submitted,


Robert S. Martin


Director and Librarian

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