1999 Commission Agendas

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11-05-1999 Commission Agenda

08-06-1999 Commission Agenda


07-10-1999 Commission Agenda


07-09-1999 Commission Agenda


07-08-1999 Commission Agenda


07-08-1999 Audit Committee Agenda


06-07-1999 Commission Agenda


05-17-1999 Commission Agenda


05-17-1999 Audit Committee Agenda


03-29-1999 Commission Agenda


03-29-1999 Audit Committee Agenda


01-11-1999
Commission Agenda

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Commission Meeting Minutes | Commission Info | Commissioner Bios

Texas State Library and Archives Commission

Friday, November 5, 1999

1:00 PM Room 314


Lorenzo de Zavala State Archives and Library Building

  1. Approve minutes of the August 6, 1999 Commission meeting.
  2. Report of the director and librarian.
  3. Approve contracts greater than $100,000.
  4. Approve acceptance of gifts greater than $500.
  5. Discuss and approve exchange of historic flags.
  6. Discuss and adopt amendment to rule defining a state record, 13 TAC �6.1
  7. Discuss and adopt amendment to rule defining a friends group, 13 TAC �2.1
  8. Discuss and readopt rules in Chapter 2, General Policies and Procedures.
  9. Discuss and readopt rules in Chapter 7, Local Government Records.
  10. Authorize publication of new rule 2.56, Training and Education of Staff.
  11. Authorize publication of amendments to Chapter 3, State Publications Depository Program.
  12. Discuss staff and Abilene Public Library responses to internal audit report.
  13. Authorize director and librarian and commission chairman to appoint persons to approve expenditures.
  14. Appoint Library Systems Act Advisory Board members.
  15. Approve resolution in appreciation of Charles W. Fisher, Jr.
  16. Public Comment.

Texas State Library and Archives Commission

Friday, August 6, 1999

12:30 PM Room 314


Lorenzo de Zavala State Archives and Library Building

  1. Approve minutes of the July 8-10, 1999 Commission meetings.
  2. Report of the Director and Librarian.
  3. Approve contracts greater than $100,000.
  4. Approve acceptance of gifts greater than $500.
  5. Discuss and approve TexTreasures grant to Texas Christian University.
  6. Authorize publication of amendment to rule defining a state record, 13 TAC �6.1
  7. Authorize publication of amendment to rule defining a friends group, 13 TAC �2.1
  8. Authorize publication of notice for review of rule in Chapter 2, General Policies and Procedures.
  9. Authorize publication of notice for review of rules in Chapter 7, Local Records.
  10. Discuss and adopt new rule establishing sunset date for advisory committees to the Texas State Library and Archives Commission, 13 TAC 2.6.
  11. Discuss and adopt repeal of rule providing penalties related to county librarian certification, 13 TAC �5.6.
  12. Approve amendments to TSLAC Employee's Guide.
  13. Approve appointment and salary of Director and Librarian for FY 2000, and appoint Acting Director and set salary.
  14. Consider protests by libraries not accredited for membership in the Texas Library System for FY 2000 under Protest Procedure 13 TAC 2.55.
  15. Orientation to various services provided by TSLAC through the Internet.
  16. Public Comment.

08-06-1999 Commission Minutes

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Texas State Library and Archives Commission

Saturday, July 10, 1999

8:00 a.m. Texas Ballroom Three


Hyatt Hotel, 208 Barton Springs Road, Austin

  1. Convene meeting for Public Forum with the candidates:


    a. Candidate Slot (8:00-8:50)


    b. Candidate Slot (9:00-9:50)


    c. Candidate Slot (10:00-10:50)


    d. Candidate Slot (11:00-11:50)


    e. Candidate Slot (12:00-12:50)
  2. Recess meeting.

2:30 p.m. Room 314


Lorenzo de Zavala State Archives and Library Building

  1. Reconvene meeting.
  2. Review of public forum presentation by candidates for Director and Librarian.
  3. Evaluate applicants for position of Director and Libraian in executive session (authorized by Government Code Section 551.074: Personnel Matters).
  4. Return to Open Session.
  5. Take actions necessary to employ or extend search for Director and Librarian.

07-10-1999 Commission Minutes

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Texas State Library and Archives Commission

Friday, July 9, 1999

8:30 a.m. Room 202


Lorenzo de Zavala State Archives and Library Building

  1. Convene meeting in open session.
  2. Interview and evaluate applicants for position of Director and Librarian in executive session (authorized by Government Code Section 551.074: Personnel Matters).
  3. Return to open session and recess meeting.

7:00 p.m.


Austin Club, 110 East 9th Street, Austin

  1. Reconvene meeting for dinner with candidates.

07-09-1999 Commission Minutes

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Texas State Library and Archives Commission

Thursday, July 8, 1999

10:30 a.m. Room 314


Lorenzo de Zavala State Archives and Library Building

  1. Approve minutes of the June 7, 1999, Commission meeting.
  2. Report of the Director and Librarian.
  3. Approve contracts greater than $100,000.
  4. Approve acceptance of gifts grater than $500.
  5. Approve appointments to the TexShare Advisory Board.
  6. Discuss and approve recommendations fo the Audit Committee on:


    a. Internal Audit of grants to Abilene Public Library.


    b. Audit Plan for FY2000.


    c. Authorization to Request Offers and/or Renew Contract for Internal Audit Services.
  7. Readopt Commission Rules in Chapter 9, concerning library services for blind and physically handicapped.
  8. Discuss and adopt new rules for certifying librarians from other states as county librarians, and on processing complaints about and by county librarians, 13 TAC &sect&sect5.7-5.9.
  9. Discuss and adopt amendments to rules on Public Library: Local Government Support, 13 TAC &sect1.77.
  10. Approve grants for the following purposes:


    a. Special Project Grants


    b. Establishment Grants


    c. Technical Assistance Grants


    d. TexTreasures Grants


    e. TexNet Interlibrary Loan Grants


    f. Texas Library System Grants
  11. Approve amendments to TSLAC Employee's Guide.
  12. Discuss and approve flag exchange with Louisiana Confederate Museum.
  13. Discuss and approve Commission travel budget for 2000-2001.
  14. Public Comment.
  15. Recess meeting.

6:30-8:00 p.m.


Austin Club, 110 East 9th Street, Austin

  1. Reconvene meeting for Commission's reception for candidates.

07-08-1999 Commission Minutes

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Texas State Library and Archives Commission


Audit Committee

Thursday, July 8, 1999

10:00 a.m. Room 314


Lorenzo de Zavala State Archives and Library Building

  1. Approve minutes of March 29 and May 17 Audit Committee meetings.
  2. Internal Audit of grants to Abilene Public Library.
  3. Audit Plan for FY2000.
  4. Authorization to Request Offers and/or Renew Contract for Internal Audit Services.

07-08-1999 Audit Committee Minutes

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Texas State Library and Archives Commission

Monday, June 7, 1999

10:30 AM Room 314


Lorenzo de Zavala State Archives and Library Building

Executive Session:

  1. Review and discuss applications for Director and Librarian.

Open Session:

  1. Approve Minutes of the May 17, 1999 Commission meeting.
  2. Report of the Director and Librarian.
  3. Approve contracts greater than $100,000.
  4. Approve acceptance of gifts greater than $500.
  5. Discuss and adopt amendments to administrative rules on state agency records schedules, 13 TAC �� 6.1 - 6.9.
  6. Discuss and approve publication of proposed new administrative rule on advisory committees, 13 TAC � 2.6.
  7. Discuss and adopt amended State Plan for the Library Services and Construction Act in Texas for FFY 1998-2002.
  8. Public Comment.

06-07-1999 Commission Minutes

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Texas State Library and Archives Commission

Monday, May 17, 1999

1:30 PM


Room 314 Lorenzo de Zavala State Archives and Library Building

  1. Approve Minutes of the March 29, 1999 Commission meeting.
  2. Report of the Director and Librarian.
  3. Approve contracts greater than $100,000.
  4. Approve acceptance of gifts greater than $500.
  5. Discuss and approve recommendations of the Audit Committee on:

A. Internal Audit of the Accounting System and the Accounting Internal Controls


B. Contract amendment for Internal Auditor.

  1. Discuss and approve publication of proposed repeal of administrative rule on penalty for submitting false information for county librarian certification, 13 TAC �5.6.
  2. Confer with representatives of the public on the Director and Librarian search.
  3. A. Discuss and establish selection criteria and procedures.


    B. Discuss and establish interview procedures and schedules.


    C. Discuss and establish interview questions.

  4. Public Comment.

05-17-1999 Commission Minutes

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Texas State Library and Archives Commission

Audit Committee

Monday, May 17, 1999

1:00 p.m. Room 314


Lorenzo de Zavala State Archives and Library Building

  1. Discuss and approve Internal Audit of the Accounting System and the Accounting Internal Controls.
  2. Discuss and approve requested contract amendment for the Internal Auditor.

05-17-1999 Audit Committee Minutes

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Texas State Library and Archives Commission

Monday, March 29, 1999

11:30 AM


Room 314 Lorenzo de Zavala State Archives and Library Building

  1. Approve Minutes of the January 11, 1999 Commission meeting.
  2. Report of the Director and Librarian.
  3. Approve contracts greater than $100,000.
  4. Approve acceptance of gifts greater than $500.
  5. Discuss and approve recommendations of the Audit Committee on:


    a. Internal Audit of the State and Local Records Division.


    b. Internal Audit of the El Paso Public Library.
  6. Discuss and approve readoption of existing administrative rules on County Librarian Certification,13 TAC ��5.1-5.6.
  7. Discuss and approve publication of proposed review of existing administrative rules on library services for blind or physically handicapped individuals, 13 TAC ��9.1-9.21.
  8. Discuss and approve publication of proposed new administrative rules on certifying librarians from other states, and on processing complaints about and by county librarians, 13 TAC ��5.7-5.9.
  9. Discuss and approve publication of proposed amendments to administrative rules on Cash Reserves: Regional Library Systems, 13 TAC �1.64.
  10. Discuss and approve publication of proposed amendments to administrative rules on Public Library: Local Government Support, 13 TAC �1.77.
  11. Discuss and approve publication of proposed amendments to administrative rules on records retention schedules for state agencies, 13 TAC ��6.1-6.9.
  12. Approve sale of unwanted materials to the South Carolina State Museum.
  13. Discuss TexShare grant procedures.
  14. Discuss and approve proposed guidelines on Commission travel.
  15. Discuss and make decisions concerning the Director and Librarian search.


    a. Discuss and establish general procedures.


    b. Discuss and establish timelines and schedules.


    c. Discuss and approve job description.


    d. Discus and appoint Advisory Committee.


    e. Review and revise as needed Commission meeting schedule.
  16. Public Comment.

03-29-1999 Commission Minutes

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Texas State Library and Archives Commission

Audit Committee

Monday, March 29, 1999

11:00 AM


Room 314 Lorenzo de Zavala State Archives and Library Building

  1. Discuss and approve Internal Audit of the State and Local Records Division.
  2. Discuss and approve Internal Audit of the El Paso Public Library.

03-29-1999 Audit Committee Minutes

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Texas State Library and Archives Commission

Monday, January 11, 1999

1:00 PM Room 314


Lorenzo de Zavala State Archives and Library Building Austin

1. Approve Minutes of the November 13, 1998 Commission meeting.


2. Report of the Director and Librarian.


3. Approve contracts greater than $100,000.


4. Approve acceptance of gifts greater than $500.


5. Approve grants to libraries under the TexShare Program.


6. Discuss and adopt proposed new administrative rules on Establishment Grants, 13 TAC ��2.140-145.


7. Discuss and adopt proposed new administrative rules on Technical Assistance Negotiated Grants, 13 TAC �2.119 (d).


8. Discuss and adopt proposed amendment to administrative rule on Federal Priorities, 13 TAC �1.67.


9. Discuss and adopt proposed amendment to administrative rule on public library: Legal Establishment, 13 TAC �1.73.


10. Discuss and adopt proposed amendment to administrative rule on Library Annual Reports, 13 TAC �1.85.


11. Discuss and approve Equipment Lease Financing Resolution.


12. Approve sale of unwanted materials to the South Carolina State Museum.


13. Public Comment.

01-11-1999 Commission Minutes

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Page last modified: June 8, 2011