Texas State Library and Archives Commission
Monday, January 31, 2000
The Texas State Library and Archives Commission (TSLAC) met on Monday, January 31, 2000, at 1:30 p.m. in Room 314, Lorenzo de Zavala State Archives and Library Building in Austin.
Carolyn Palmer Armstrong, Chairman
Patrick Heath, Vice-Chairman
Members Absent: None
Peggy D. Rudd, Director and Librarian
Edward Seidenberg, Assistant State Librarian
Charles Brown, Director, Information Resources Technologies
Jenifer Flaxbart, Director, Talking Book Program
Michael Heskett, Director, State and Local Records Management
Chris LaPlante, Director, Archives and Information Services
Jeanette Larson, Director, Library Development
Michael Piper, Director, Library Resource Sharing
Nancy Webb, Public Information Officer
Erica Lester, Executive Secretary
Sylvia Ibañez, Governor's Office of Budget and Planning
Charlynn Doering, Assistant Director, State Preservation Board
Rick Crawford, Executive Director, State Preservation Board
Chairman Armstrong convened the meeting at 2:05 p.m.
1. Approve Minutes of the November 5, 1999, Commission meeting.
Commissioner Heath moved to approve the November 5, 1999, minutes as written; Commissioner Rich seconded. Motion passed.
2. Report of the Director and Librarian.
Director and Librarian Peggy D. Rudd reported on the following topics:
- The Texas State Library's Y2K plan
- E-rate program application and discounts
- TexShare Strategic planning session on February 29 and March 1
- Agency Strategic Plan and Legislative Appropriation Request timeline
- Gates Learning Foundation grants
- Texas Historical Records Advisory Board grant and Texas Digital Alliance grant
- IMLS model project
- Status of possible privatization of the State Records Center and imaging services
- Hooves and Heritage exhibit at Sam Houston Center
- Texas Book Festival
- Millennium license plates
- American Library Association's Legislative Day, May 2, 2000
The Commission tentatively scheduled Commission meetings for September 11, 2000, and November 10, 2000.
3. Approve contracts greater than $100,000.
There were no contracts to consider.
4. Approve acceptance of gifts greater than $500.
Ms. Rudd provided information on the following three gifts:
The Archives and Information Services Division received a $683.38 donation, deposited on November 19, 1999, from the Austin Genealogical Society. The Society, a long-time supporter and patron of the State Library's genealogy department, made the donation for the purpose of acquiring books for the collection.
The Talking Book Program received two generous bequests totaling $95,000.00 from former patrons of the program. Both bequests were deposited on January 4, 2000. The first was $25,000.00 from the estate of Mr. Harry Monsur of Beaumont. Mr. Monsur, a veteran born in 1909, had been a patron of the program for three years when he passed away in June 1999. The second bequest was for $70,000.00 from the estate of Ms. Rosalie Orth Hulse of Dallas. Ms. Hulse had been receiving services from the program for 26 years when she passed away at the age of 89 in 1998.
Commissioner Carr moved to accept the gifts; Commissioner Heath seconded. Motion passed.
5. Authorize loan of archival items to State Preservation Board.
Rick Crawford and Charlynn Doering from the State Preservation Board addressed the Commission concerning the loan of the Texas Declaration of Independence (see attached remarks). Chris LaPlante reported that the Texas Declaration of Independence had not been on exhibit since 1986, and also that the State Preservation Board met or exceeded the environmental and security conditions required by the Commission.
Commissioner Melton commended Mr. LaPlante for his foresight in establishing guidelines that allowed for this type of loan.
Commissioner Rich moved to authorize the loan of archival items to the State Preservation Board; Commissioner Carr seconded. Motion passed.
6. Discuss and consider adoption of amendment to Chapter 3, State Publications Depository Program rules.
Michael Piper answered questions from the Commission concerning the amendment.
After some discussion, Commissioner Heath moved to adopt the amendment to Chapter 3; Commissioner Pickett seconded. Motion passed.
7. Review Audit Committee recommendations and consider acceptance of the internal audit report on Archives and Information Services Division and the internal audit report on grants made to the El Paso Public Library.
Commissioner Heath moved to approve the internal audit report on Archives and Information Services, as well as the internal audit report on grants made to the El Paso Public Library, with the addition that Chairman Armstrong appoint a committee of Commissioners, State Library staff, and El Paso citizens to visit with officials in El Paso concerning issues raised in the internal audit. Commissioner Rich seconded the motion. Commissioner Carr abstained from the vote. Motion passed.
8. Discuss and consider confirmation of appointment of assistant state librarian.
With little discussion, Commissioner Pickett moved to confirm the appointment of Edward Seidenberg as assistant state librarian; Commissioner Heath seconded. Peggy D. Rudd commended Mr. Seidenberg for his exemplary performance as acting assistant state librarian. Motion passed.
9. Resolution honoring Raymond W. Hitt on his retirement.
Chairman Armstrong read the resolution honoring Raymond Hitt for his 27 years of service to the agency. The resolution was approved by common consent.
10. Resolution honoring Charles Brown on his retirement.
Chairman Armstrong read the resolution honoring Charles Brown, Director, Information Resources Technologies Division.
Commissioner Heath moved to adopt the resolution; Commissioner Rich seconded. Motion passed.
11. Public Comment.
There was no public comment.
With no further business, Chairman Armstrong adjourned the meeting at 3:10 p.m.
Peggy D. Rudd
Director and Librarian