Texas State Library and Archives Commission
Monday, July 24, 2000
The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Monday, July 24, 2000, at 1:00 p.m. in Room 314, Lorenzo de Zavala State Archives and Library Building in Austin.
Audit Committee Present:
Sandra Pickett, Chairman
Chris A. Brisack
Commissioners Absent: None
Peggy D. Rudd, Director and Librarian
Edward Seidenberg, Assistant State Librarian
Manuel Alvarez, Director, Information Resources Technologies
Jenifer Flaxbart, Director, Talking Book Program
Michael Heskett, Director, State and Local Records Management
Chris LaPlante, Director, Archives and Information Services
Jeanette Larson, Director, Library Development
Donna Osborne, Director, Administrative Services
Michael Piper, Director, Library Resource Sharing
Patty Davis, Library Development
Raymond Diaz, Administrative Services
Erica McKewen, Executive Assistant
Russell Gregorczyk, Auditor
Rhoda Goldberg, Texas Library Association
Gloria Meraz, Texas Library Association
Barbara Valle, Texas Trans-Pecos Library System
Angellica Garcia, Texas Trans-Pecos Library System
Chairman Pickett convened the meeting at 1:05 p.m.
1. Audit report on grants to Lubbock City-County Public Library.
Russell Gregorczyk and Donna Osborne discussed the audit and answered questions from the committee concerning the audit. The committee was concerned about the audit's statement that the State Library's "guidelines for grantees regarding equipment/property do not appear to be consistent with the Uniform Grant Management Standards."
After much discussion concerning the Uniform Grant Management Standards, Commissioner Carr moved to table the approval of the management response to the audit until the committee has reviewed the Uniform Grant Management Standards; Commissioner Palmer seconded.
2. Audit report on grants to Corpus Christi Public Library.
Mr. Gregorczyk discussed the audit and answered questions from the Commission.
Commissioner Palmer moved to recommend approval of the audit; Commissioner Carr seconded the motion. Motion passed.
3. Report on the status of audit recommendations from prior years.
Mr. Gregorczyk discussed the follow-up report and answered questions from the Commission.
Commissioner Carr moved to recommend approval of the report; Commissioner Palmer seconded. Motion passed.
4. Discuss and approve Audit Plan for Fiscal Year 2001.
Mr. Gregorczyk discussed the Audit Plan for FY2001 and answered questions from the Commission. The Audit Plan proposed five internal audits during FY2001: Library Resource Sharing, Grants Management System and Controls, North Texas Regional Library System, Texas Trans-Pecos Library System, and the Talking Book Program.
Commissioner Palmer moved to recommend approval of the plan; Commissioner Carr seconded. Motion passed.
5. Discuss and authorize renewal of the contract for internal audit services.
Donna Osborne outlined the contract renewal. The contract, for the period September 1, 2000, through August 31, 2001, is in the amount of $42,660.00.
Commissioner Carr moved to recommend approval of the contract; Commissioner Palmer seconded. Motion passed.
With no further business, Chairman Pickett adjourned the Audit Committee at 1:35 p.m.
Peggy D. Rudd
Director and Librarian