Texas State Library and Archives Commission

Audit Committee


Monday, July 24, 2000


Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Monday, July 24, 2000, at 1:00 p.m. in Room 314, Lorenzo de Zavala State Archives and Library Building in Austin.

Audit Committee Present:


Sandra Pickett, Chairman


Carolyn Palmer


Kenneth Carr

Commissioners Present:


Chris A. Brisack


Sandy Melton


Elizabeth Sanders

Commissioners Absent: None

Staff Present:


Peggy D. Rudd, Director and Librarian


Edward Seidenberg, Assistant State Librarian


Manuel Alvarez, Director, Information Resources Technologies


Jenifer Flaxbart, Director, Talking Book Program


Michael Heskett, Director, State and Local Records Management


Chris LaPlante, Director, Archives and Information Services


Jeanette Larson, Director, Library Development


Donna Osborne, Director, Administrative Services


Michael Piper, Director, Library Resource Sharing


Patty Davis, Library Development


Raymond Diaz, Administrative Services


Erica McKewen, Executive Assistant

Guests Present:


Russell Gregorczyk, Auditor


Rhoda Goldberg, Texas Library Association


Gloria Meraz, Texas Library Association


Barbara Valle, Texas Trans-Pecos Library System


Angellica Garcia, Texas Trans-Pecos Library System

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Chairman Pickett convened the meeting at 1:05 p.m.

1. Audit report on grants to Lubbock City-County Public Library.

Russell Gregorczyk and Donna Osborne discussed the audit and answered questions from the committee concerning the audit. The committee was concerned about the audit's statement that the State Library's "guidelines for grantees regarding equipment/property do not appear to be consistent with the Uniform Grant Management Standards."

After much discussion concerning the Uniform Grant Management Standards, Commissioner Carr moved to table the approval of the management response to the audit until the committee has reviewed the Uniform Grant Management Standards; Commissioner Palmer seconded.

 

2. Audit report on grants to Corpus Christi Public Library.

Mr. Gregorczyk discussed the audit and answered questions from the Commission.

Commissioner Palmer moved to recommend approval of the audit; Commissioner Carr seconded the motion. Motion passed.

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3. Report on the status of audit recommendations from prior years.

Mr. Gregorczyk discussed the follow-up report and answered questions from the Commission.

Commissioner Carr moved to recommend approval of the report; Commissioner Palmer seconded. Motion passed.

 

4. Discuss and approve Audit Plan for Fiscal Year 2001.

Mr. Gregorczyk discussed the Audit Plan for FY2001 and answered questions from the Commission. The Audit Plan proposed five internal audits during FY2001: Library Resource Sharing, Grants Management System and Controls, North Texas Regional Library System, Texas Trans-Pecos Library System, and the Talking Book Program.

Commissioner Palmer moved to recommend approval of the plan; Commissioner Carr seconded. Motion passed.

 

5. Discuss and authorize renewal of the contract for internal audit services.

Donna Osborne outlined the contract renewal. The contract, for the period September 1, 2000, through August 31, 2001, is in the amount of $42,660.00.

Commissioner Carr moved to recommend approval of the contract; Commissioner Palmer seconded. Motion passed.

With no further business, Chairman Pickett adjourned the Audit Committee at 1:35 p.m.

Respectfully submitted,


Peggy D. Rudd


Director and Librarian

 

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