Texas State Library and Archives Commission

Friday, November 10, 2000


Minutes

The Texas State Library and Archives Commission (TSLAC) met on Friday, November 10, 2000, at 1:15 p.m. at the State and Local Records Management facility at 4400 Shoal Creek in Austin..

Members Present:


Chris A. Brisack


Kenneth Carr


Sandy Melton


Carolyn Palmer, Chairman


Sandra Pickett


Elizabeth Sanders

Members Absent:


none

Staff Present:


Peggy D. Rudd, Director and Librarian


Edward Seidenberg, Assistant State Librarian


Manuel Alvarez, Director, Information Resources Technologies


Jenifer Flaxbart, Director, Talking Book Program


Michael Heskett, Director, State and Local Records Management


Chris LaPlante, Director, Archives and Information Services


Jeanette Larson, Director, Library Development


Donna Osborne, Director, Administrative Services


Michael Piper, Director, Library Resource Sharing


Wendy Clark, Library Development


Deborah Littrell, Library Resource Sharing


Erica McKewen, Executive Assistant

Guests Present:


Gloria Meraz, Texas Library Association

return to top


 

Chairman Palmer convened the meeting at 1:10 p.m.

1. Approve Minutes of the September 19, 2000, Commission meeting.

Commissioner Carr noted one revision to the full-commission minutes. Commissioner Melton moved to approve the minutes as corrected; Commissioner Carr seconded. Motion passed.

2. Report of the Director and Librarian.

Director and Librarian Peggy D. Rudd reported on the following items:

  • Status of E-rate telecommunications discounts
  • Staff changes
  • Friends of Libraries and Archives of Texas
  • Contacts with legislators
  • Other key meetings
  • New LBB analyst for the agency
  • Speaking engagements
  • Official visitors to the agency
  • Ms. Rudd also outlined some proposed dates for commission meetings in 2001. The commission confirmed the next two meeting dates: February 5, 2001, and March 30, 2001.

 

3. Approve contracts greater than $100,000.

Peggy D. Rudd outlined an extension to the current contract with Amigos for the TExpress courier service, through February 2001. The agency previously requested bids for a new contract; however, the one responding bid did not meet the requirements the agency specified. The agency will have to complete the bidding process again, and hopes to have a new contract for commission approval at the February 2001 meeting.

Commissioner Brisack moved to extend the current contract with Amigos for the TExpress courier service for two months, through February 2001; Commissioner Sanders seconded. Motion passed.

return to top


 

4. Approve acceptance of gifts greater than $500.

Peggy D. Rudd outlined the following two gifts:

The Talking Book Program received a $1,000 donation deposited on September 7, 2000, from the Advanced Micro Devices Matching Gift Program. Two TBP volunteers, David D. Bower and Dorothy N. Browning, who are employees of AMD, submitted grant applications to AMD. The company will donate a maximum of $500 per year to charitable organizations for whom their employees do volunteer work. Both applications were approved and the Talking Book Program received $1,000 from AMD in addition to the hours these volunteers gave to the program.

Chairman Palmer stated how pleased she was concerning this special gift from two volunteers. The commissioners agreed and suggested that Ms. Rudd thank them both personally, if possible. Commissioner Pickett moved to accept the gifts; Commissioner Melton seconded. Motion passed.

5. Approve adoption of rules:

A) Readopt rules: Title 13, Chapter 1, concerning the development of Texas libraries.

Jeanette Larson answered questions from the commission concerning the rules. Commissioner Pickett moved to readopt the rules; Commissioner Carr seconded. Motion passed.

B) Readopt rules: Title 13, Chapter 4, concerning the standards and guidelines for school library programs.

Jeanette Larson answered questions from the commission concerning the rules. Commissioner Carr moved to readopt the rules; Commissioner Melton seconded. Motion passed.

C) Adopt new rules: 13 TAC ��7.141-7.145, relating to electronic filing and recording.

Michael Heskett outlined the new rules and answered questions from the commission. Commissioner Melton commended the agency for proactively creating these rules.

Commissioner Melton moved to adopt the new rules; Commissioner Sanders seconded. Motion passed.

D) Adopt rule repeal: 13 TAC ��6.91-6.99, relating to electronic records.

Michael Heskett answered questions from the commission concerning the repeal of ��6.91-6.99, relating to electronic records. Commissioner Carr moved to repeal the rules; Commissioner Brisack seconded. Motion passed.

E) Adopt new rules: 13 TAC ��6.91-6.99, relating to electronic records.

Michael Heskett outlined the new electronic records rules and answered questions from the commission. The commission requested two revisions to the "Comments" section of the rules.

Commissioner Melton moved to approve the new rules; Commissioner Carr seconded. Motion passed.

 

return to top


6. Authorize publication of new rule relating to the management of the agency’s vehicle fleet, 13 TAC �2.70.

Michael Heskett outlined the proposed rules and answered questions from the commission. Commissioner Sanders moved to approve the publication of the proposed rules in the Texas Register; Commissioner Brisack seconded. Motion passed.

 

7. Appoint advisory board member to the Library Systems Act Advisory Board.

Jeanette Larson recommended the commission appoint Katherine McMurrey of Del Rio to the Library Systems Act Advisory Board. Ms. McMurrey would replace Vickie Hocker of New Braunfels, whose term expired. Commissioner Pickett moved to appoint Katherine McMurrey to the Library Systems Act Advisory Board; Commissioner Carr seconded. Motion passed.

 

8. Information report on the State Historical Records Advisory Board.

Chris LaPlante reported on the purpose and actions of the Texas Historical Records Advisory Board (THRAB). THRAB is an official advisory board to the agency. Its statutory basis is TAC ��441.241-441.246.

 

 9. Public Comment.

There was no public comment.

Chairman Palmer adjourned the meeting at 2:30 p.m.

Respectfully submitted,

Peggy D. Rudd


Director and Librarian

return to top

Page last modified: June 8, 2011