Texas State Library and Archives Commission


Tuesday, May 29, 2001


Minutes

The Texas State Library and Archives Commission (TSLAC) met on Tuesday, May 29, 2001, at 1:30 p.m. at the Texas State Library and Archives building in Austin, Texas.

Members Present:


Chris A. Brisack


Sandy Melton, Vice-chair


Sandra Pickett


Elizabeth Sanders

Members Absent:


Kenneth Carr


Carolyn Palmer, Chairman

Staff Present:


Manuel Alvarez, director, Information Resources Technologies


Michael Heskett, director, State and Local Records Management


Deborah Littrell, director, Library Development


Chris LaPlante, director, Archives and Information Services


Donna Osborne, director, Administrative Services


Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Beverley Shirley, director, Library Resource Sharing


Wendy Clark, library systems administrator, Library Development


Vanessa Siordia, Administrative Services


Troy Hoyles, acting director, Talking Book Program


Christine McNew, youth services consultant, Library Development


Erica McKewen, communications officer


Regina Miles, executive assistant

Guests Present:


Gloria Meraz, Texas Library Association


Patricia Alvarez, retiree, Texas State Library and Archives Commission


Angie Garcia, assistant coordinator, Texas Trans-Pecos Library System

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1. Approve minutes of the March 30, 2001, commission meeting.

Commissioner Pickett moved to approve the March 30, 2001, commission minutes; Commissioner Sanders seconded. Motion passed.

2. Report of the Director and Librarian

Director and Librarian Peggy D. Rudd reported on the following items:

  • Presentation to the House Committee on State, Federal and International Relations
  • Toys R Us Settlement
  • Friends of Library and Archives of Texas granted an exemption as a 501(c)3 organization by the Internal Revenue Service
  • Introduction of Regina Miles as the new executive assistant
  • TSLAC participation in the public opening of the Bob Bullock Texas History Museum
  • Summer Reading Program press ket

3. Report on the 77th legislative session.

Director and Librarian Peggy D. Rudd highlighted key items from Texline 118, including the direct aid that will go to the Loan Star Libraries program and the Talking Book Program.

4. Resolution honoring Patricia Alvarez on her retirement.

Commissioner Melton read the resolution and commended Ms. Alvarez for her service. Commissioner Brisack moved to approved the resolution; Commissioner Sanders seconded. Motion passed.

5. Approve acceptance of gifts greater than $500.

Peggy D. Rudd reviewed the following gifts:

The Talking Book Program received a $750.00 donation deposited March 23, 2001, from Gordon D. Wilkins on behalf of his deceased grandmother, Alice Wilkins. Ms. Wilkins was a resident of Plano and had been a patron of the program since 1996. The funds were given to support the resources provided by the Talking Book Program to its patrons.

The Talking Book Program also received a $1500.00 donation, deposited on May 10, 2001, from the Dallas Chapter of the Texas Federation for the Blind, Inc. The Federation is a non-profit organization "devoted to improving opportunities for blind people to become contributing members of society." The Dallas Chapter made a similar contribution to the Talking Book Program during May of last year.

Commissioner Sanders moved to approve the contracts; Commissioner Pickett seconded. Motion passed.

6. Approve contracts greater than $100,000.

The Director and Librarian recommended approval of designated electronic database and technical support contracts for the Library Resource Sharing division. Beverley Shirley elaborated on the databases and contracts, which are part of the five-year project in which the agency will collaborate with the Telecommunications Infrastructure Fund Board (TIFB).

Commissioner Pickett expressed excitement at the inclusion of the Sanborne maps in the collection. Peggy D. Rudd and Commissioner Melton commended Beverley Shirley and her staff for their efforts.

Commissioner Sanders moved to approve the contracts; Commissioner Pickett seconded. Motion passed.

7. Discuss and approve audit committee recommendations.

Deborah Littrell reported to the Commission on the status of the Internal Audit Follow-up. Before beginning, Ms. Littrell introduced Angelica Garcia, staff member of the Texas Trans-Pecos Library System in El Paso. Ms. Littrell reviewed the Executive Summary, including the "key findings" and "significant recommendations." Ms. Littrell noted that while the auditor found many follow-up items to report, they wre not high-risk items. Wendy Clark, library systems coordinator, will be making a site visit in early July, and will be able to provide an update.

Audit Committee Chairman Pickett recommended the acceptance of the report; Commissioner Sanders seconded. Motion passed.

Donna Osborne provided an update on the process of selecting an internal auditor for FY 02. Several laws have changed since the contract was originally bid. The services that Mr. Gregorcyk currently performs for the Agency have transferred from being strictly professional services to consulting services. The Agency will pursue a contract for 2002 internal auditing services.

8. Report on the study of the impact of school libraries on student achievement and the testimony before the National Commission on Libraries and Information Science.

Christine McNew, youth services consultant, Library Development, provided an update. From her report, she highlighted student achievement, funding, staffing levels, curriculum integration and remote access.

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9. Approve adoption of rule review of Chapter 3 (State Publications Clearinghouse).

Beverley Shirley requested the re-adoption of Chapter 2, State Publications Depository Program. Commissioner Melton moved to approve the re-adoption of the rule; Commissioner Brisack seconded. Motion passed.

10. Authorize publication of proposed rule review of Chapter 8 (TexShare).

Beverley Shirley requested the authorization to publish the proposed rule review. Commissioner Brisack moved to publish the proposed rule review; Commissioner Pickett seconded. Motion passed.

11. Approve adoption of rule relating to staff training: Chapter 13, Section 2.56.

Donna Osborne requested final adoption of rules proposed at the February 6, 2001 meeting. Commissioner Sanders noted a slight typographical error in the document, and it was addressed by Osborne.

Commissioner Sanders moved to adopt the rule; Commissioner Brisack seconded. Motion passed.

12. Authorize publication of proposed rule amendment relating to the Historically Underutilized Businesses (HUB) Program: Chapter 13, Section 2.54.

Donna Osborne requested permission to publish the proposed new rule. Commissioner Pickett moved to publish the new rule. Commissioner Sanders seconded. Motion passed.

13. Approval of revised Employee Guide

Donna Osborne requested approval of revisions to agency policies as requested by the Texas Commission on Human Rights and recommended by Commissioner Brisack. Ms. Osborne recommended that, based on the feedback received from TCHR, Commissioner Brisack and staff, the original wording of "objective" and "measurable" will remain as part of the TSLAC Employee Guide.

Commissioner Brisack moved to approve the TCHR Requested Revisions to the TSLAC Employee Guide; Commissioner Sanders seconded. Motion passed.

14. Discussion of pending Memorandum of Understanding with the National Archives and Records Administration concerning the deposit of gubernatorial records.

Chris LaPlante provided Commission members with background information on the events that had led to placement of the records of Governor George W. Bush's administration at the George Bush Presidential Library in College Station, Texas, and the development of the pending Memorandum of Understanding between the Commission and the Library.

Mr. LaPlante then addressed the current version of the Memorandum of Understanding. The current version entails the shipment of former governor Bush's records back to Austin, for the purpose of allowing the State Library to conduct a preliminary inventory of the records. Edward Seidenberg further elaborated on the matter.

Commissioner Pickett asked about the Agency's legal title to the records, and Mr. Seidenberg addressed her question.

Commissioner Brisack indicated his support of Mr. Thrash's Memorandum of Law. After further discussion, Mr. Brisack offered to serve as a liaison during meetings with legal representatives.

15. Executive session to obtain legal advice from counsel.

There was no executive session.

16. Public comment

There was no public comment.

Commissioner Melton adjourned the meeting at 3:50 p.m.

 

Respectfully submitted,

Peggy D. Rudd


Director and Librarian

 

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Page last modified: June 8, 2011