Texas State Library and Archives Commission

Audit Committee

Monday, July 30, 2001

Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Monday, July 30, 2001, at 1:00 p.m. at the Texas State Library and Archives Commission building in Austin, Texas.

Audit Committee Present:

Kenneth Carr

Sandra Pickett, Chairman

Commissioners Present:

Chris A. Brisack

Elizabeth Sanders

Sandy Melton

Commissioners Absent:

Carolyn Palmer

Staff Present:

Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Manuel Alvarez, director, Information Resources Technologies

Ava Smith, director, Talking Book Program

Michael Heskett, director, State and Local Records Management

Deborah Littrell, director, Library Development

Donna Osborne, director, Administrative Services

Chris LaPlante, director, Archives and Information Services

Wendy Clark, Library Development

Kathleen Walls, Library Development

Cynthia Alvarez-Mack, Administrative Services

Bonnie Grobar, Library Resource Sharing

Erica McKewen, communications officer

Regina Miles, executive assistant

Guests Present:

Joe Thrash, Office of the Attorney General

Gloria Meraz, Texas Library Association

Barbara Valle, Texas Trans-Pecos Library System

Angelica Garcia, Texas Trans-Pecos Library System

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Chairman Pickett convened the meeting at 1:00 p.m.

1. CONSIDER REQUEST TO REMOVE THE "HIGH RISK" STATUS OF GRANTS TO THE CITY OF EL PASO.

Deborah Littrell requested the approval of the issuance of contracts to the Texas Trans-Pecos Library System without "high risk" status. Commissioner Pickett commended the staffs in El Paso and Austin for their work. Commissioner Carr congratulated Barbara Valle for her hard and thorough work. Commissioner Carr moved that the audit committee recommend to the commission that the Texas Trans-Pecos Library System grants be approved for the following year without "high risk" status. Commissioner Pickett concurred and will take the recommendation to the full commission.

2. UPDATE REGARDING THE SELECTION OF AN INTERNAL AUDITOR FOR FY02.

Donna Osborne gave an update on the status of selecting an internal auditor.

• June 27: All required documentation sent to the Governor's Budget Office, Legislative Budget Board (LBB), State Auditor's Office (SAO)

• Posted to the Electronic State Business Daily

• July 6: Posted the Request for Proposal (RFP) in the Texas Register

• July 13: Received approval of RFP from the SAO

• July 18: Governor's Budget Office determined that they would no longer consider internal auditing contracts consultant contracts, and requested that a letter be submitted to withdraw our request for approval. The SAO approved.

• July 31: Bid opening. � Will have post-recommendation for a contract for internal auditing services by next commission meeting.

With no further business, Chairman Pickett adjourned the meeting at 1:15 p.m.

Respectfully submitted,

Peggy D. Rudd Director and Librarian

PRD:rmm

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Page last modified: June 8, 2011