Texas State Library and Archives Commission


Audit Committee


Monday, July 30, 2001


Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Monday, July 30, 2001, at 1:00 p.m. at the Texas State Library and Archives Commission building in Austin, Texas.

Audit Committee Present:


Kenneth Carr


Sandra Pickett, Chairman

Commissioners Present:


Chris A. Brisack


Elizabeth Sanders


Sandy Melton

Commissioners Absent:


Carolyn Palmer

Staff Present:


Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Manuel Alvarez, director, Information Resources Technologies


Ava Smith, director, Talking Book Program


Michael Heskett, director, State and Local Records Management


Deborah Littrell, director, Library Development


Donna Osborne, director, Administrative Services


Chris LaPlante, director, Archives and Information Services


Wendy Clark, Library Development


Kathleen Walls, Library Development


Cynthia Alvarez-Mack, Administrative Services


Bonnie Grobar, Library Resource Sharing


Erica McKewen, communications officer


Regina Miles, executive assistant

Guests Present:


Joe Thrash, Office of the Attorney General


Gloria Meraz, Texas Library Association


Barbara Valle, Texas Trans-Pecos Library System


Angelica Garcia, Texas Trans-Pecos Library System

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Chairman Pickett convened the meeting at 1:00 p.m.

1. CONSIDER REQUEST TO REMOVE THE "HIGH RISK" STATUS OF GRANTS TO THE CITY OF EL PASO.

Deborah Littrell requested the approval of the issuance of contracts to the Texas Trans-Pecos Library System without "high risk" status. Commissioner Pickett commended the staffs in El Paso and Austin for their work. Commissioner Carr congratulated Barbara Valle for her hard and thorough work. Commissioner Carr moved that the audit committee recommend to the commission that the Texas Trans-Pecos Library System grants be approved for the following year without "high risk" status. Commissioner Pickett concurred and will take the recommendation to the full commission.

2. UPDATE REGARDING THE SELECTION OF AN INTERNAL AUDITOR FOR FY02.

Donna Osborne gave an update on the status of selecting an internal auditor.


• June 27: All required documentation sent to the Governor's Budget Office, Legislative Budget Board (LBB), State Auditor's Office (SAO)


• Posted to the Electronic State Business Daily


• July 6: Posted the Request for Proposal (RFP) in the Texas Register


• July 13: Received approval of RFP from the SAO


• July 18: Governor's Budget Office determined that they would no longer consider internal auditing contracts consultant contracts, and requested that a letter be submitted to withdraw our request for approval. The SAO approved.


• July 31: Bid opening. � Will have post-recommendation for a contract for internal auditing services by next commission meeting.

With no further business, Chairman Pickett adjourned the meeting at 1:15 p.m.

Respectfully submitted,

Peggy D. Rudd Director and Librarian


PRD:rmm

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