Texas State Library and Archives Commission


Monday, July 30, 2001


Minutes

The Texas State Library and Archives Commission (TSLAC) met on Monday, July 30, 2001, at 1:30 p.m. at the Texas State Library and Archives Commission building in Austin, Texas.

Commissioners Present:


Chris A. Brisack


Elizabeth Sanders


Sandy Melton, Vice-chair


Kenneth Carr


Sandra Pickett

Commissioners Absent:


Carolyn Palmer

Staff Present:


Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Manuel Alvarez, director, Information Resources Technologies


Ava Smith, director, Talking Book Program


Michael Heskett, director, State and Local Records Management


Deborah Littrell, director, Library Development


Donna Osborne, director, Administrative Services


Chris LaPlante, director, Archives and Information Services


Wendy Clark, Library Development


Kathleen Walls, Library Development


Cynthia Alvarez-Mack, Administrative Services


Bonnie Grobar, Library Resource Sharing


Erica McKewen, communications officer


Regina Miles, executive assistant

Guests Present:


Joe Thrash, Office of the Attorney General


Gloria Meraz, Texas Library Association


Barbara Valle, Texas Trans-Pecos Library System


Angelica Garcia, Texas Trans-Pecos Library System

Vice-chair Melton convened the meeting at 1:35 p.m.

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1. APPROVE MINUTES OF THE MAY 29, 2001 AUDIT COMMITTEE AND COMMISSION MEETINGS.

The Commissioners made three changes to the full-commission minutes. Commissioner Pickett moved to approve the minutes as corrected; Commissioner Sanders seconded. Motion passed.

2. REPORT OF THE DIRECTOR AND LIBRARIAN.

Director and Librarian Peggy D. Rudd reported on the following items:

• Friends of Libraries of Texas update: $1000 contribution from the Tocker Foundation


• Staff changes and updates: Ms. Rudd introduced Ava M. Smith, director of the Talking Book Program; Ms. Rudd also introduced Bonnie Grobar of the Library Resource Sharing division.


• Library of Texas project update: Ms. Rudd will make a presentation to the Telecommunications Infrastructure Fund Board on August 10 detailing the accomplishments of the project to date.


• School Library Standards revision: Ms. Rudd addressed the article that appeared in the Texas Library Journal on the study.


• Friends of Libraries and Archives of Texas Web site


• Steering Committee appointments: Commissioner Chris A. Brisack and Commissioner Elizabeth Sanders


• Texas Book Festival: The Texas State Library and Archives Commission will sponsor a table at the Gala at the reduced rate of $250.00 per person.


• Congratulatory letter: Regarding the confirmation of former Texas State Library and Archives Commission Director and Librarian, Dr. Robert Martin as the Director of the Institute of Museum and Library Services.

Commissioner Pickett commended Texas State Library and Archives Commissioner Webmaster Angela Taylor for her work on the agency Web site, particularly the improvements to the Sam Houston Center links.

3. Resolution honoring Fay Weigelt on her retirement.

Commissioner Melton read the resolution. The Commission did not approve the resolution.

4. Discuss and approve Audit Committee recommendations on the request to remove the "high risk" status of grants to the City of El Paso.

Commissioner Pickett moved to approve the Audit Committee recommendations on the request to remove the "high risk" status of grants to the City of El Paso. No second was required. Motion passed.

5. Approve acceptance of gifts greater than $500.

Peggy D. Rudd reviewed the following gifts:

The Talking Book Program received a $500 donation, deposited on June 22, 2001, from Mrs. Pamela Butt on behalf of her son, Howard E. Butt, of San Antonio. Her son has been a participant in the program since March 1997. The gift is to be used specifically for recording books on tape. The Butts made a similar contribution on behalf of their son last year.

Commissioner Pickett moved to approve the acceptance of the gifts; Commissioner Carr seconded. Motion passed.

6. Approve contracts greater than $100,000.

Bonnie Grobar reviewed the database contract, Amigos/netLibrary, and asked the Commission to approve the contract for FY02. Commissioner Carr asked if there would be a charge to the consumer for checking out an e-book. Ms. Grobar's response was that there would not be a charge.

Commissioner Pickett moved to approve the Amigos/netLibrary contract for FY02 not to exceed $1.3 million; Commissioner Sanders seconded. Motion passed.

Ms. Grobar reviewed the renewal contract, Amigos/TExpress, and asked the Commission to approve the contract for FY02. Commissioner Brisack moved to approve the Amigos/TExpress contract for FY02; Commissioner Carr seconded. Motion passed.

7. Approve grants to libraries for State Fiscal Year 2002:

Deborah Littrell asked for approval of the following:


Texas Library System Grant contracts for SFY02: Commissioner Sanders moved to approve the contracts; Commissioner Brisack seconded. Motion passed.


Technical Assistance Negotiated Grant: Commissioner Pickett moved to approve the contracts; Commissioner Carr seconded. Motion passed.


Cooperation Grants: Commissioner Carr moved to approve the contracts; Commissioner Pickett seconded. Motion passed.


Establishment Grants: Commissioner Sanders moved to approve the contracts; Commissioner Pickett seconded. Motion passed.


Special Projects Grants: Deborah Littrell asked for approval of only six of the eight contracts, since two did not meet the minimum score requirements for receipt of an award. Commissioner Pickett moved to approve the six contracts; Commissioner Carr seconded. Motion passed.

Bonnie Grobar requested approval of contracts for the TexNet Interlibrary Loan services. Commissioner Sanders moved to approve the contract; Commissioner Brisack seconded. Motion passed.

Ms. Grobar requested approval of the Texas Collections working group's recommendations. Commissioner Carr voiced concern over the low ranking of "significance of collection" given to the Texas Christian University collection, Amon G. Carter Papers. Commissioner Pickett moved to approve the recommendations; Commissioner Brisack seconded. Motion passed.

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8. Consider appeals regarding status of membership in the Texas Library System.

Deborah Littrell explained that the Library Systems Act Advisory Board recommended that the Sterling Municipal Library be granted system membership for the two years until such time as their refusal of county funding was reflected in their annual report. The staff at the Texas State Library and Archives Commission concurred with the recommendation and therefore, Ms. Littrell requested the approval of the Commission. Members of the Commission expressed their concerns regarding this request; Ms. Littrell and Edward Seidenberg addressed the concerns. Commissioner Carr moved to approve membership for Sterling Municipal Library; Commissioner Brisack seconded. Commissioners Brisack, Sanders, and Carr voted in favor of the motion; Commissioner Pickett voted against. Motion passed.

9. Status report on the Longview Public Library's system membership.

Deborah Littrell requested continued approval for membership in the Texas Library System for Longview Public Library on a probationary status. Commissioner Sanders moved to approve the membership for Longview Public Library; Commissioner Brisack seconded. Motion passed.

10. Approve adoption of rule repeal relating to micrographics services fees, 13 TAC 6.121.

Michael Heskett requested that the Commission approve adoption of the rule repeal relating to micrographics services fees, 13 TAC 6.121. Commissioner Carr moved to approve the adoption; Commissioner Pickett seconded. Motion passed.

11. Approve adoption of rule relating to micrographics services fees, 13 TAC 6.121.

Michael Heskett requested that the Commission approve adoption of the rule repeal relating to micrographics services fees, 13 TAC 6.121. Commissioner Pickett moved to approve the adoption; Commissioner Carr seconded. Motion passed.

12. Approve adoption of micrographics services fee schedule for FY02.

Michael Heskett requested that the Commission approve adoption of the micrographics services fee schedule. Commissioner Brisack moved to approve the adoption; Commissioner Sanders seconded. Motion passed.

13. Approve adoption of rule repeal relating to records center storage fees, 13 TAC 6.122-6.123.

Michael Heskett requested that the Commission approve adoption of the rule repeal relating to records center storage fees, 13 TAC 6.122-6.123. Commissioner Pickett moved to approve the adoption; Commissioner Carr seconded. Motion passed.

14. Approve adoption of rule relating to records center storage fees, 13 TAC 6.122.

Michael Heskett requested that the Commission approve adoption of the rule relating to records center storage fees, 13 TAC 6.122. Commissioner Sanders moved to approve the adoption; Commissioner Brisack seconded. Motion passed.

15. Approve adoption of records center storage fee schedule for FY02.

Michael Heskett requested that the Commission approve adoption of the records center storage fee schedule for FY02. Commissioner Carr moved to approve the adoption; Commissioner Pickett seconded. Motion passed.

16. Approve adoption of rule amendment relating to the Historically Underutilized Businesses (HUB) program, 13 TAC 2.54.

Donna Osborne requested that the Commission approve adoption of the rule amendment relating to the Historically Underutilized Businesses (HUB) program, 13 TAC 2.54. Commissioner Sanders moved to approve the adoption; Commissioner Brisack seconded. Motion passed.

17. Discussion of the status of a Memorandum of Understanding with the National Archives and Records Administration concerning the deposit of gubernatorial records.

Edward Seidenberg introduced to the Commission Joe Thrash of the Office of the Attorney General. Mr. Seidenberg, Mr. Thrash, and Chris LaPlante provided a status report on the Memorandum of Understanding with the National Archives and Records Administration.

18. Executive session to obtain legal advice from counsel.

The Commission went into executive session at 3:15 p.m. to obtain legal advice from counsel. The Commission came out of executive session at 4:29 p.m.

19. Public comment

There was no public comment.

With no further business, Vice-chair Melton adjourned the meeting at 4:30 p.m.

Respectfully submitted,

Peggy D. Rudd Director and Librarian


PRD:rmm

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Page last modified: June 8, 2011