Texas State Library and Archives Commission


Friday, November 7, 2003


Minutes

The Texas State Library and Archives Commission (TSLAC) was scheduled to meet on Friday, November 7, 2003, at 1:00 p.m., in room 314 of the Lorenzo de Zavala State Archives and Library building in Austin, TX.





Commissioners Present:


Sandra J. Pickett, Chairman


Elizabeth Sanders


Sandra Holland


Chris A. Brisack


Diana Rae Hester Cox





Commissioners Absent: Kenneth Carr, Vice-Chairman





Staff Present:


Peggy D. Rudd, director and librarian


Ed Seidenberg, assistant state librarian


Manuel Alvarez, director, Information Resources Technologies


Ava Smith, director, Talking Book Program


Michael Heskett, director, State and Local Records Management


Donna Osborne, director, Administrative Services


Diana Houston, Archives and Information Services


Erica McKewen, communications officer


Kevin Marsh, Library Resource Sharing


Christine McNew, Library Development


Regina Miles, executive assistant





Guests Present:


Natasha Rosofsky, Legislative Budget Board


Mary D. Lankford, library consultant

A quorum being present, Chairman Pickett called the meeting to order at 1:03 p.m.

1. APPROVE MINUTES OF SEPTEMBER 22, 2003 AUDIT AND COMMISSION MEETINGS.

Commissioner Holland moved to approve the minutes of the Audit Committee meeting; Commissioner Brisack seconded. Before the commission took a full vote, Commissioner Sanders pointed out an error in the minutes. Commissioner Brisack moved to approve the corrected minutes of the Audit Committee meeting; Commissioner Sanders seconded. Motion passed. Commissioner Brisack moved to approve the minutes of the full commission; Commissioner Holland seconded. Motion passed.

2. PUBLIC COMMENT.

Chairman Pickett welcomed staff and guests in the audience, including Natasha Rosofsky, the agency's new Legislative Budget Board analyst.

3. REPORT OF THE DIRECTOR AND LIBRARIAN.

Peggy D. Rudd addressed the commission and reported on the following:

  • The agency's new online exhibit, "Hazardous Business: The Texas Railroad Commission". The Railroad Commission has placed a link to the exhibit on the front page of their website. Ms. Rudd added that the upcoming online exhibit theme would be Native Americans and the history of their relationship with Texas and Texans.
  • Interim study charges, from Speaker of the House Tom Craddick, for the House Committee on State Cultural and Recreational Resources. Ms. Rudd alerted the commission to the third charge on the list: "Review the missions and goals of the Texas Commission on the Arts, the Texas Historical Commission and the Texas State Library and Archives Commission and consider possible consolidation."

Ms. Rudd also provided a written report that updated the commission on the following:

  • Study of Public Library Development in Texas
  • TexShare database fees and TexShare Strategic Planning meeting
  • Library of Texas
  • Survey of Organizational Excellence
  • TANG program featured in Gates Foundation Publication
  • Friends of Libraries and Archives of Texas
  • Various meetings and speaking engagements

Before moving to agency item four (4), the commission selected the dates for the next two commission meetings: January 30, 2004, and March 19, 2004. The commission will review the remaining proposed dates and will let Regina Miles know the dates they're available.

4. REVIEW AND APPROVE CONTRACTS GREATER THAN $100,000.

There were no contracts up for approval.

5. REVIEW AND APPROVE ACCEPTANCE OF GIFTS GREATER THAN $500.

Chairman Pickett reviewed the following gift:

The Talking Book Program received an unrestricted $500 donation deposited on September 19, 2003, from Mr. Benjamin O. Leff. Mr. Leff is a veteran, and he has been a patron of the Talking Book Program since 1999.

Commissioner Cox moved to approve acceptance of the gift; Commissioner Sanders seconded. Motion passed.

6. CONSIDER AUTHORIZATION TO PUBLISH PROPOSED REPEAL OF 13 TAC 4.1 – 4.7 REGARDING SCHOOL LIBRARY PROGRAM STANDARDS AND GUIDELINES.

Peggy D. Rudd addressed the commission and requested authorization to post the proposed rule repeal. Since the standards are in the agency's rules and the new standards have been completely rewritten, the rules must be repealed. The new rules must then be posted for consideration to be adopted.

Commissioner Brisack made an editing suggestion to the preamble. Commissioner Brisack moved to authorize publication of the proposed repeal of 13 TAC 4.1-4.7 in the Texas Register with the editing change; Commissioner Sanders seconded. Motion passed.

7. CONSIDER AUTHORIZATION TO PUBLISH PROPOSED NEW RULE 13 TAC 4.1 REGARDING SCHOOL LIBRARY PROGRAM STANDARDS AND GUIDELINES.

Peggy D. Rudd addressed the commission and requested authorization to publish the proposed new rule. Commissioner Brisack made a few editing suggestions. In response to questions from the commission, staff briefly reviewed the rule repeal and adoption process.

Commissioner Brisack moved to authorize publication of the proposed new rule 13 TAC 4.1 in the Texas Register with the editing changes; Commissioner Sanders seconded. Motion passed.

8. ADOPTION OF COMMEMORATIVE RESOLUTION ON THE COMPLETION OF THE LIBRARY OF TEXAS GRANT PROGRAM.

Chairman Pickett read aloud the resolution commemorating the completion of the Library of Texas grant program. Commissioner Sanders moved to adopt the resolution; Commissioner Holland seconded. Motion passed.

9. PRESENTATION ON THE LIBRARY OF TEXAS SEARCHING CAPABILITIES.

Peggy D. Rudd addressed the commission and gave introductory remarks before the presentation. Kevin Marsh gave a presentation of the Library of Texas searching capabilities. During his presentation, Mr. Marsh answered questions from staff and the commission. Commissioner Cox commended the efforts of all those involved in the Library of Texas project.

There being no further business, Commissioner Brisack moved to adjourn the meeting; Commissioner Holland seconded. Motion passed. Chairman Pickett adjourned the meeting at 2:35 p.m.

Respectfully submitted,

Peggy D. Rudd


Director and Librarian

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