Texas State Library and Archives Commission


Friday , March 19, 2004


Minutes




The Texas State Library and Archives Commission (TSLAC) met on Friday, March 19, 2004, at 12:00 noon, at the San Antonio Public Library in San Antonio, Texas.





Commissioners Present:


Sandra J. Pickett, Chairman


Chris A. Brisack, Vice-Chairman


Diana Rae Hester Cox


Martha Doty Freeman


Cruz G. Hernandez


Sandra Holland


Elizabeth Sanders





Commissioners Absent:


None





Staff Present:


Peggy D. Rudd, director and librarian


Deborah Littrell, director, Library Development


Beverley Shirley, director, Library Resource Sharing


Ava Smith, director, Talking Book Program


Naomi Dominguez, distance learning consultant, Library


Development


Christine McNew, youth services consultant, Library Development


Erica McKewen, communications officer





Guests Present:


Barry Bishop, Spring Branch ISD, Houston


Bill Bonham, Texas Building and Procurement Commission


John Briley, Lakeway, Texas


Mary Christmas, Corpus Christi ISD


Lynne Handy, North Texas Regional Library System


Mary Lankford, library consultant


JoAnne Moore, library consultant


Kathryn Sturtz, Alamo Area Library System


Hope Taylor, Edgewood ISD

Attending via Videoconference:


Edward Seidenberg, assistant state librarian


Manuel Alvarez, director, Information Resources Technologies


Michael Heskett, director, State and Local Records Management


Chris LaPlante, director, Archives and Information Services


Donna Osborne, director, Administrative Services


Maurina W. Corley, Cameron Public Library


Steve Huber, Texas Building and Procurement Commission

A quorum being present, Chairman Pickett called the meeting to order at 12:00 p.m. Before moving to the first agenda item, Chairman Pickett thanked the San Antonio Public Library for hosting the commission meeting.

1. APPROVE MINUTES OF JANUARY 30, 2004 AUDIT AND COMMISSION MEETINGS.

Commissioner Sanders moved to approve the minutes of the January 30, 2004, Audit Committee meeting; Commissioner Brisack seconded. Motion passed.

Commissioner Freeman noted a correction to p.4, item number 10, of the minutes of the January 30, 2004, full commission meeting. Commissioner Hernandez moved to approve the minutes of the January 30, 2004, full commission meeting as corrected; Commissioner Cox seconded. Motion passed.

2. PUBLIC COMMENT.

No one addressed the commission during Public Comment.

3. REPORT ON THE ACTIVITIES OF THE ARCHIVES COMMITTEE OF THE TEXAS STATE HISTORICAL ASSOCIATION.

Commissioner Freeman reported on the activities of the Archives Committee of the Texas State Historical Association. The committee, chaired by Dr. David Gracy, met for two days this spring to discuss a number of issues affecting the archives community in Texas. Commissioner Freeman distributed a list of discussion items from the meeting. Chairman Pickett thanked Commissioner Freeman for her report.

4. REVIEW OF CONSENT AGENDA.

There were no items on the consent agenda.

5. REPORT OF THE DIRECTOR AND LIBRARIAN.

Peggy Rudd addressed the commission and reported on the following:

· Status of Task Forces Jointly Appointed by TSLAC and TLA


· TexShare


· Interim House Committee Charge


· System Biennial Budgets


· New Records Management Software for State and Local Records Management


· Various meetings and speaking engagements

6. DISCUSSION OF THE PRELIMINARY DRAFT OF THE AGENCY STRATEGIC PLAN FOR FISCAL YEARS 2005-2009.

Peggy Rudd led the commission in a discussion of the agency’s draft strategic plan. Chairman Pickett encouraged the commissioners to contact Ed Seidenberg if they had questions or comments about the draft plan.

7. DISCUSS AND APPROVE PUBLICATION OF PROPOSED RULE REVIEW OF CHAPTER FOUR, SCHOOL LIBRARY PROGRAMS.

Deborah Littrell addressed the commission and provided background information. Commissioner Sanders moved to approve publication of proposed rule review of Chapter Four; Commissioner Brisack seconded. Motion passed.

8. CONSIDER ADOPTING NEW RULES 13 TAC §4.1 REGARDING SCHOOL LIBRARY PROGRAM STANDARDS AND GUIDELINES.

Deborah Littrell provided background information regarding the proposed new standards. The agency has been involved in a lengthy process involving school library stakeholders to replace the existing standards (adopted in 1997) with new ones. Littrell acknowledged the work of Youth Services Consultant Christine McNew in coordinating this process.

Library Consultant Mary Lankford addressed the commission and noted that the new standards would interact nicely with the Technology Plan that each school is required to submit.

Commissioner Hernandez moved to adopt new rule 13 §TAC 4.1; Commissioner Holland seconded. Motion passed.

9. CONSIDER ADOPTING REPEAL OF 13 TAC §§4.1 – 4.7 REGARDING SCHOOL LIBRARY PROGRAM STANDARDS AND GUIDELINES.

Deborah Littrell addressed the commission and provided background information. Commissioner Cox moved to repeal 13 TAC §§4.1 - 4.7; Commissioner Sanders seconded. Motion passed.

10. CONSIDER APPEALS OF DECISIONS REGARDING TEXSHARE DATABASE FEE ASSESSMENTS.

Beverley Shirley addressed the commission and provided background information regarding the appeal made by Cameron Public Library. The appeal was tabled during the Jan. 30, 2004, commission meeting to allow state library staff to consult with Cameron Public Library. Shirley noted that Loan Star Libraries Manager Wendy Clark and TexShare Coordinator Ann Mason met with staff of the Cameron Public Library.

Shirley recommended that the current year fee for Cameron Public Library be reduced to $112, which is the amount Cameron Public Library will be assessed next year, and further, that the fee for this year be deferred until next year.

Cameron Public Library Director Maurina Corley addressed the commission. Corley expressed the city’s concern that they are being assessed a fee that the other library in the county is not required to pay (the Lucy Hill Patterson Library, Rockdale). Chairman Pickett thanked Ms. Corley for addressing the commission and encouraged her to work with staff at the state library and her library board to bring the TexShare resources to Milam County residents.

After further discussion, Commissioner Brisack moved to reduce Cameron Public Library’s FY04 database fee to $112, and the defer payment of the FY04 fee until FY05; Commissioner Sanders seconded. Commissioner Freeman abstained from voting. Motion passed.

11. DISCUSS AND APPROVE PUBLICATION OF PROPOSED AMENDMENTS TO 13 TAC §3.1 AND NEW RULE 13 TAC §3.17 REGARDING THE TRAIL ADVISORY COMMITTEE AUTHORIZED IN GOVERNMENT CODE 441.010.

Beverley Shirley addressed the commission and provided background information. Commissioner Holland moved to publish proposed amendments to 13 TAC §3.1 and new rule 13 TAC §3.17; Commissioner Hernandez seconded. Motion passed.

12. PRELIMINARY REPORT OF THE TEXAS BUILDING AND PROCUREMENT COMMISSION STUDY OF THE LORENZO DE ZAVALA STATE ARCHIVES AND LIBRARY BUILDING.

Texas Building and Procurement Commission staff Bill Bonham and Steve Huber addressed the commission regarding the building study. Bonham anticipated presenting the commission with a draft report within 60-90 days.

After further discussion, Bonham noted that the State Records Center would be included in the study, in addition to the Lorenzo de Zavala building. Chairman Pickett thanked both Bonham and Huber for their presentations.

There being no further business, Chairman Pickett adjourned the meeting at 1:40 p.m.

Respectfully submitted,

Peggy D. Rudd


Director and Librarian

PDR:em

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