2004 Commission Agendas

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10-29-2004 Audit Committee Agenda

10-29-2004 Commission Agenda

09-20-2004 Audit Committee Agenda


09-20-2004 Commission Agenda

08-02-2004 Audit Committee Agenda


08-02-2004 Commission Agenda

05-24-2004 Audit Committee Agenda


05-24-2004 Commission Agenda

03-19-2004 Audit Committee Agenda

03-19-2004 Commission Agenda

01-30-2004 Audit Committee Agenda


01-30-2004 Commission Agenda

Related Links


Commission Meeting Minutes | Commission Info | Commissioner Bios





Texas State Library and Archives Commission


Audit Committee

October 29, 2004

With no business to discuss, the Audit Committee will not meet.

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Texas State Library and Archives Commission

October 29, 2004

2:00 p.m., Lorenzo de Zavala State Archives and Library Building, Room 314, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Approve minutes of September 20, 2004 Audit and Commission meetings.





2. Public Comment.





3. Receive informational presentation "A Response to In Praise of Partnerships."





4. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammatical, or other revisions.





5. Report of the Director and Librarian.





6. Review and approve contracts greater than $100,000.





7. Review and approve acceptance of gifts greater than $500.





8. Approve Texas Reads Grants to libraries for State Fiscal Year 2005.





9. Consider adopting amended rules 13 TAC 8.3 and 8.5, regarding the TexShare Library Consortium.





10. Consider authorization to publish proposed amended rules 13 TAC 3.3 and 3.5 regarding the State Publications Depository Program.





11. Consider approving the loan of archival material to the Star of the Republic Museum for exhibition.





12. Consideration of an agreement to recover historical documents from a private collection.

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Texas State Library and Archives Commission


Audit Committee

September 20, 2004

10:00 a.m., Sam Houston Regional Library and Research Center, Liberty

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Discuss and approve the Internal Audit of the Information Resources Technologies Function.

2. Review of agency fraud prevention program.

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Texas State Library and Archives Commission

September 20, 2004

10:15 a.m., Sam Houston Regional Library and Research Center, Liberty

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Approve minutes of August 2, 2004 Audit and Commission meetings.

2. Public Comment.

3. Receive informational report, "Presentation by Houston Area Library System Advisory Board."

4. Review of consent agenda: non-substantive corrections in other agenda items, such as spelling, numbering, punctuation, grammatical, or other revisions.

5. Determine dates for State Library and Archives Commission meetings in 2005.

6. Report of the Director and Librarian.

7. Introduction of the Sam Houston Regional Library and Research Center staff.

8. Adoptiton of commemorative resolution in the retirement of Godfrey "Tom" Orbeck.

9. Review and approve contracts greater than $100,000.

10. Review and approve the acceptance of gifts greater than $500.

11. Discuss and approve Audit Committee recommendations on:


a. Internal Audit of the Information Resources Technologies Function;


b. Review of agency fraud prevention program.

12. Consider adopting amended rule 13 TAC 3.1 and new rule 13 TAC 3.17, regarding the State Publications Depository Program.

13. Authorization to publish proposed rule review of Chapter 3, State Publications Depository Program.

14. Consider adopting the following rules regarding the standards for accreditation of a major resource system of libraries in the Texas Library System:


a. Amended rule 13 TAC 1.63;


b. New rule 13 TAC 1.48.

15. Consider authorization to publish proposed new and amended rules concerning the minimum standards for accreditation of libraries in the state library system.

16. Consider authorization to publish proposed amendments to 13 TAC 6.2-6.7 and 6.9-6.10 relating to records retention scheduling by state agencies.

17. Authorization to publish proposed rule review of Chapter 6, State Records.

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Texas State Library and Archives Commission


Audit Committee

August 2, 2004

9:00 a.m., State Capitol Extension, Room E1.012, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Review and approve the Internal Audit Plan, Risk Assessment, and Internal Audit Guidelines for Fiscal Year 2005.

2. Review and accept the proposal for internal auditing services for Fiscal Year 2005.

3. Receive information regarding a fraud prevention initiative.

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Texas State Library and Archives Commission

August 2, 2004

9:15 a.m., State Capitol Extension, Room E1.012, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Approve minutes of May 24, 2004 Audit and Commission meetings.

2. Public Comment.

3. Receive informational presentation "In Praise of Partnerships."

4. Report of the Director and Librarian.

5. Adoption of commemorative resolution on the retirement of Neal Chapman.

6. Discuss and approve Audit Committee recommendations on:


a. Internal Audit Plan, Risk Assessment, and Internal Audit Guidelines for Fiscal Year 2005 Proposal for internal auditing services for Fiscal Year 2005


b. Fraud prevention initiative

7. Review and approve acceptance of gifts greater than $500.

8. Review and approve contracts greater than $100,000.

9. Approve grants to libraries for State Fiscal Year 2005:


a. Interlibrary Loan Grants


b. Texas Library System Grants


c. Technical Assistance Negotiated Grants


d. Loan Star Libraries Grants

10. Consider appeals regarding status of membership in the Texas Library System for FY05; this will include the public libraries in Aspermont, Corsicana, San Benito, and Nixon.

11. Receive and accept the Texas Public Library Standards, as adopted by the Texas Library Association.

12. Report of the Texas Building and Procurement Commission study of the facility needs of the State Library and Archives Commission.

13. Review and approve Legislative Appropriations Request for Fiscal Years 2006-2007.

14. Review and approve the schedule of proposed fees for records storage services.

15. Consider adoption of Rule Reviews of Chapter 1, Library Development, and Chapter 4, School Libraries.

16. Consider authorization to publish proposed new 13 TAC 1.48 concerning the criteria for designating a Major Resource Center.

17. Consider authorization to publish proposed amended 13 TAC 1.63 concerning the criteria for demonstrating fiscal and administrative responsibility.

18. Consider appointments to the Library Systems Act Advisory Board.

19. Consider authorization to publish proposed amendments to 13 TAC 8.3 and 8.5 concerning the membership in the TexShare Library Consortium.

20. Consider appointments to the TexShare Advisory Board.

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Texas State Library and Archives Commission


Audit Committee

May 24, 2004

11:30 a.m., Texas State Library and Archives Commission Shoal Creek Office, 4400 Shoal Creek Blvd., Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Discuss and approve the Internal Audit of Indirect and Direct Administrative Cost Charged to Fiscal Year 2003 Grants.

2. Discuss options for contracting for internal audit services for FY05.

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Texas State Library and Archives Commission

May 24, 2004

11:45 a.m., Texas State Library and Archives Commission Shoal Creek Office, 4400 Shoal Creek Blvd., Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Approve minutes of March 19, 2003 Commission meeting.

2. Public Comment.

3. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammatical, or other revisions.

4. Discuss and approve Audit Committee recommendations regarding the Internal Audit of Indirect and Direct Administrative Cost Charged to Fiscal Year 2003 Grants. Discuss options for contracting for internal audit services for FY05.

5. Review and approve contracts greater than $100,000.

6. Review and approve acceptance of gifts greater than $500.

7. Report of the Director and Librarian.

8. Review and approve the proposed Internet Safety Policy.

9. Discussion and approval of Agency Strategic Plan for Fiscal Years 2005-2009.

10. Review of Fiscal Years 2004-2005 agency budget and discussion of timelines and other issues related to the preparation of the Legislative Appropriations Request for Fiscal Years 2006-2007.

11. Authorization to publish proposed rule review of Chapter 1, Library Development.

12. Review and approve FY05 schedule of proposed fees for micrographics and imaging services.


Texas State Library and Archives Commission


Audit Committee

March 19, 2004

With no business to discuss, the Audit Committee will not meet.

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Texas State Library and Archives Commission

March 19, 2004

12:00 p.m., San Antonio Public Library, 600 Soledad, San Antonio

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Approve minutes of January 30, 2004 Audit Committee and Commission meetings.

2. Public Comment.

3. Report on the activities of the Archives Committee of the Texas State Historical Association.

4. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammatical or other revisions.

5. Report of the Director and Librarian.

6. Discussion of the preliminary draft of the Agency Stratregic Plan for Fiscal Years 2005-2009.

7. Discuss and approve publication of proposed rule review of Chapter 4, School Library Programs.

8. Consider adopting new rules 13 TAC 4.1 regarding school library programs standards and guidelines.

9. Consider adopting repeal of 13 TAC 4.1-4.7 regarding school library programs standards and guidelines.

10. Consider appeals of decisions regarding TexShare database fee assessments.

11. Discuss and approve publication of proposed amendments to 13 TAC 3.1 and new rules 13 TAC 3.17 regarding the TRAIL Advisory Committee authorized in Government Code 441.010.

12. Preliminary Report of the Texas Building and Procurement Commission study of the Lorenzo de Zavala State Archives and Library Building.

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Texas State Library and Archives Commission

January 30, 2004

11:30 a.m., Wells Branch Community Library, Large Meeting Room, 15001 Wells Port Drive, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Discuss and approve the Internal Audit of the TSLAC Grants Made to the Texas Panhandle Library System.

2. Discuss and approve the Internal Audit of the TSLAC Grants Made to the West Texas Library System.

3. Report on the Post-Payment Audit conducted by the Texas Comptroller of Public Accounts.

4. Report on the Program Review conducted by the Library of Congress National Library Service for the Blind and Physically Handicapped.




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Texas State Library and Archives Commission

January 30, 2004

11:45 a.m., Wells Branch Community Library, Large Meeting Room, 15001 Wells Port Drive, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act (Government Code, Chapter 551).

1. Approve minutes of November 7, 2003 Commission meeting.

2. Public Comment.

3. Adoption of commemorative resolutions.

4. Appointments of Commission officers, liaisons, and Audit Committee.

5. Review and approve contracts greater than $100,000.

6. Review and approve acceptance of gifts greater than $500.

7. Discuss and approve Audit Committee recommendations regarding the:


a. Internal Audit of the TSLAC Grants Made to the Texas Panhandle Library System;


b. Internal Audit of the TSLAC Grants Made to the West Texas Library System.

8. Consider appeals of decisions regarding TexShare database fee assessments.

9. Report of the Director and Librarian.

10. Discussion of timelines and other issues related to the preparation of the Agency Strategic Plan for


Fiscal Years 2005-2009, and the Legislative Appropriations Request for Fiscal Years 2006-2007.

11. Report on the preliminary results of the Survey of Organizational Excellence.

12. Discussion and scheduling of dates for future meetings of the Library and Archives Commission.

13. Orientation to the administrative rule process.

14. Consider adopting new rules 13 TAC 2.59 and 2.60 concerning the loan and exhibition of state archival materials and friends groups and amended rules 13 TAC 2.1-2.4, 2.6, 2.51-2.56, 2.70, and 2.115 concerning principles and procedures of the commission and peer review of grant applications.

15. Consider adopting repeal of 13 TAC 2.60-2.64 concerning friends groups.

16. Consider adopting amended rule 13 TAC §8.3 relating to membership in the TexShare Library consortium.

17. Consider adopting amended rule 13 TAC 6.3 relating to the recertification of state agency records schedules.

18. Consider adopting new rules 13 TAC §§2.170-2.175 relating to the Texas Reads Grant Program.

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