Texas State Library and Archives Commission Audit Committee


Friday, June 9, 2006


Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Friday, June 9, 2006, in the training room at the State and Local Records Management Center, 4400 Shoal Creek Blvd., Austin, Texas, at 12:00 p.m.

Audit Committee Present:

  • Sandra G. Holland, Audit Chairman
  • Sally Reynolds

Audit Committee Absent:

  • Cruz G. Hernandez, Audit Vice Chairman

Commissioners Present:

  • Sandra J. Pickett, Chairman
  • Sharon T. Carr
  • Diana Rae Hester Cox
  • Martha Doty Freeman

Staff Present:

  • Peggy D. Rudd, director and librarian
  • Edward Seidenberg, assistant state librarian
  • Michael Heskett, director, State and Local Records Management
  • Deborah Littrell, director, Library Development
  • Chris LaPlante, director, Archives and Information Services
  • Beverley Shirley, director, Library Resource Sharing
  • Ava Smith, director, Talking Book Program
  • Manuel Alvarez, director, Information Resources Technologies
  • Donna Osborne, director, Administrative Services
  • Mary Ann Bridges, manager, Records Management Assistance
  • Tracy Kuhn, executive assistant

Guests Present:

  • Carleton Wilkes, Jefferson Wells
  • Bill Hamilton, Jefferson Wells
  • Amy Trost, Sunset Commission
  • Katherine Teleki, Sunset Commission
  • Joe Thrash, Office of the Attorney General
  • Gloria Meraz, Texas Library Association
  • Sherry Allsup, Texas Building and Procurement Commission

A quorum being present, Audit Chairman Holland convened the meeting at 12:01 p.m.

1. DISCUSS AND APPROVE EVALUATION OF COMPLIANCE WITH INFORMATION TECHNOLOGY REQUIREMENTS (1 TAC 202).

Carleton Wilkes presented results of an audit of the agency's compliance with certain information technology requirements. The agency is in partial compliance with 14 of 17 recommendations implemented. Full compliance is expected by mid-2006. The evaluation recommends that management report periodically on significant matters affecting the Information Resources Technologies division.

2. DISCUSS AND APPROVE INTERNAL AUDIT OF THE GRANTS TO THE NORTH TEXAS REGIONAL LIBRARY SYSTEM.

Carleton Wilkes presented results of the internal audit of the grants to the North Texas Regional Library System. The audit found no significant weaknesses in the five audit objectives.

Commissioner Reynolds moved to accept the reports. Commissioner Holland concurred.

There being no further business, Audit Chairman Holland adjourned the meeting at 12:09 p.m.

Respectfully submitted,

Peggy D. Rudd signature



Peggy D. Rudd


Director and Librarian



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