Texas State Library and Archives Commission
Friday, June 15, 2007 11:00 a.m.
Audit Committee Minutes
The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Friday, June 15, 2007 at 11:00 a.m. at the State and Local Records Management facility, 4400 Shoal Creek Boulevard, Austin, Texas.
Audit Committee Present: Cruz G. Hernandez, vice chairman
Audit Committee Absent: Sandra G. Holland, chairman
Commissioners Present: Sandra Pickett, chairman
Diana Rae Hester Cox
Sharon T. Carr
Martha Doty Freeman
Commissioners Absent: None
Staff Present: Peggy D. Rudd, director and librarian
Edward Seidenberg, assistant state librarian
Ava Smith, director, Talking Book Program
Deborah Littrell, director, Library Development
Beverley Shirley, director, Library Resource Sharing
Chris LaPlante, director, Archives and Information Services
Michael Heskett, director, State and Local Records Management
Erica McKewen, communications officer
Tracy Kuhn Lash, executive assistant
Michael Ford, project coordinator, Information Resources Technologies
Coby Condrey, coordinator, Texas State Publications Depository
Myra Zatopek, continuing education consultant, Library Development
Naomi DiTullio, distance learning consultant, Library Development
Christine McNew, youth services consultant, Library Development
Chris Jowaisas, systems grants administrator, Library Development
Tine Walzczyk, library technology consultant, Library Development
Guests Present: Robert DuPuy, Jefferson Wells
Laurie Mahaffey, Central Texas Library System
A quorum being present, Vice Chairman Hernandez convened the meeting at 11:00 a.m.
1. Review and approve Internal Audit of the State Publications Depository Program.
Edward Seidenberg informed the committee that the Jefferson Wells auditor, Carleton Wilkes, who conducted the audit, had a conflict and would be joining the meeting late. He introduced Robert DuPuy, business development manager for Jefferson Wells’ Austin office. Mr. Seidenberg said that the audit of the State Publications Depository Program found no weaknesses but did identify three areas for improvement:
- transition program to a depository of principally electronic information to improve efficiency and effectiveness,
- improve internal performance measures to include greater use and consistent reporting of quantitative measures, and
- update procedural manuals.
2. Review and approve Evaluation of Compliance with Information Technology Requirements (1 TAC 202).
Edward Seidenberg addressed the committee regarding the Evaluation of Compliance with Information Technology Requirements conducted by Jefferson Wells. The audit found the agency in substantial compliance with 1 TAC 202 except for a completed, agency-wide Business Continuity Plan. The agency has been working on this since 2006 but has not completed.
Vice Chairman Hernandez moved to approve the Internal Audit of the State Publications Depository Program. Commissioner Reynolds seconded. Motion passed. Commissioner Reynolds moved to approve the Evaluation of Compliance with Information Technology Requirements. Vice Chairman Hernandez seconded. Motion passed.
There being no further business before the Audit Committee, Vice Chairman Hernandez adjourned the meeting at 11:19 a.m.
Peggy D. Rudd
Director and Librarian