Texas State Library and Archives Commission

Monday, October 12, 2007 11:00 a.m.

Audit Committee Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Friday, October 12, 2007, at 11:00 a.m., in room 314 of the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, in Austin, Texas.


Audit Committee Present:
Cruz G. Hernandez, vice chairman

Sally Reynolds
Audit Committee Absent:
Sandra G. Holland, chairman
Commissioners Present:
Sandra Pickett, chairman

Diana Rae Hester Cox

Martha Doty Freeman
Commissioners Absent:
Sharon T. Carr
Staff Present:
Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Ava Smith, director, Talking Book Program

Deborah Littrell, director, Library Development

Beverley Shirley, director, Library Resource Sharing

Carolyn Foster, assistant director, State Archives

Diana Houston, assistant director, Information Services

Michael Heskett, director, State and Local Records Management

Manuel Alvarez, director, Information Resources Technologies

Karen Drabek, director, Administrative Services

Erica McKewen, communications officer

Tracy Kuhn Lash, executive assistant

Guests Present:
Carleton Wilkes, Jefferson Wells, Inc.

Robert DuPuy, Jefferson Wells, Inc.

 

A quorum being present, Vice Chairman Hernandez convened the meeting at 11:01 a.m.

1. Presentation of the Annual Audit Report for FY2007.

Carleton Wilkes presented the Annual Audit Report for Fiscal Year 2007. Commissioner Reynolds moved to accept the report. Commissioner Hernandez seconded. Motion passed.

2. Review and Approve Internal Audit Plan for 2008 and Internal Audit Services Proposal for 2008.

Carleton Wilkes presented the Internal Audit Plan for 2008 and the proposal for services for 2008. He informed the commission that he had also provided the commission with information regarding their role in the auditing process and to assist the commission in this role. Commissioner Reynolds moved to approve the plan. Commissioner Hernandez seconded. Motion passed.

Commissioner Reynolds moved to approve the proposal for services. Commissioner Hernandez seconded. Motion passed.

There being no further business before the Audit Committee, Vice Chairman Hernandez adjourned the meeting at 11:13 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd

Director and Librarian


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