Texas State Library and Archives Commission


Monday, August 4, 2008 11:30 a.m.


Audit Committee Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee was scheduled to meet on Monday, August 4, 2008 at 11:30 a.m., at the State Records Center, 4400 Shoal Creek Boulevard in Austin, Texas.


Audit Committee Present:
Cruz G. Hernandez, chairman


Scott McAfee


Michael C. Waters
Commissioners Present:
Sandra Pickett, chairman


Sharon T. Carr


Martha Doty Freeman


Sally Reynolds
Staff Present:
Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Chris LaPlante, director, Archives and Information Services


Ava Smith, director, Talking Book Program


Deborah Littrell, director, Library Development


Beverley Shirley, director, Library Resource Sharing


Michael Heskett, director, State and Local Records Management


Manuel Alvarez, director, Information Resources Technologies


Karen Drabek, director, Administrative Services


Tracy Kuhn Lash, executive assistant


Nanette Pfiester, manager, Records Management Assistance


Ann Mason, Texshare coordinator


Peggy Oster, graphics artist/photographer
Guests Present:
Carleton Wilkes, Tatum, LLC


Thom Hanson, retired TSLAC employee


Elizabeth Swan, Houston Area Library System

 

A quorum being present, Chairman Hernandez convened the meeting at 11:33 a.m.

1. Review and approve the Internal Audit of Selected Controls of the TANG and System Grant Programs.

Carleton Wilkes presented results and responded to questions regarding the internal audit of the Technical Assistance Negotiated Grant (TANG) and the Library System Operation Grant (SYSTEM), two grant programs administered by the Library Development Division of TSLAC. No significant weaknesses were found; he recommended that management update documentation of internal procedures, create a tool kit of best practices and continue with upgrades to its new online system. He also recommended that management improve efficiency by using an executive summary report on key grant activities.

Commissioner McAfee moved to approve the audit. Commissioner Waters seconded. Motion passed.

There being no further business before the Audit Committee, Chairman Hernandez adjourned the meeting at 11:50 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd


Director and Librarian


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