Texas State Library and Archives Commission

Sunday, October 19, 2008


The Texas State Library and Archives Commission (TSLAC) was scheduled to meet on Sunday, October 19, at 7:00 p.m. in the Copano Room at the Lighthouse Inn, Rockport, Texas.

Commissioners Present:
Sandra J. Pickett, Chairman

Martha Doty Freeman

Sharon T. Carr

Cruz G. Hernandez

Scott McAfee

Sally Reynolds

Michael C. Waters
Commissioners Absent:
Staff Present:
Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Chris LaPlante, director, Archives and Information Services

Deborah Littrell, director, Library Development

Beverley Shirley, director, Library Resource Sharing

Manuel Alvarez, director, Information Resources Technologies

Ava Smith, director, Talking Book Program

Karen Drabek, director, Administrative Services

Nanette Pfiester, manager, Records Management Assistance

Derick Hackett, communications officer

Tracy Kuhn Lash, executive assistant

Guests Present:

Chairman Pickett convened the meeting at 7:45 p.m.

1. 1. Discussion of Exceptional Items requested for SFY 2010-2011.

Peggy Rudd presented a summary of the agency's Exceptional Items included in the Legislative Appropriations Request for FY2010-2011 that will be considered in the upcoming 81st Legislature and responded to commissioners' questions about the following items:

Goal 1 - Protecting Texas Archives and History by expanding the Lorenzo de Zavala State Archives and Library Building. Texas Facilities Commission staff are currently working on a feasibility study in conjunction with an evaluation by an archival expert to expand the archives at the de Zavala building or at the agency's Shoal Creek location. Once that final analysis is received, Chairman Pickett and Vice Chairman Freeman will determine how they wish to take this information to the legislature. The dollar amount is estimated at approximately $25 million but a firm amount will not be available until the report is completed.

Goal 2 - Access and Preservation Improvements to add 8.5 staff to Archives and Information Services staff. These positions include:

  • three Appraisal Archivists to help with the agency's large backlog of records
  • two positions to add staff so weekend and evening hours can be added for genealogy patrons
  • one position for an Electronic Records Specialist
  • one Conservator to treat and preserve thousands of documents and photographs at risk and to utilize the Conservation Lab currently being constructed
  • one Educator and Outreach Coordinator to promote the role and value of the State Archives
  • one- half position to track and trace missing or alienated state documents and work to recover them.

Goal 3 - Data Center Services to add additional funds for mission critical technology support including covering deficit created by Data Center Consolidation. Costs for Data Center services is 8 percent over the amount TSLAC expected to pay for these services.

Goal 4 - Network Administration and Website Redesign to add one FTE for a Network Administrator and to provide funds for Website redesign. The additional person is needed to minimize security risk to the TSLAC network and provide relief to current technical staff. Website redesign is necessary to meet accessibility requirements.

Goal 5 - Salary Equity Adjustments to bring employees with 10 years of service or longer to the midpoint of salary range.

Goal 6 - Records Management Assistance to add 6 FTEs for Government Information Analysts to work with state agencies and local governments and therefore meet increased demand for management assistance to state and local governments. Additional staff would allow TSLAC to hold more training classes, modernize records management services and move from paper-based retention schedules to automated schedules.

Goal 7 - Digital Talking Books for the Blind to add supplies and equipment for conversion from analog to digital talking books. Additional funding will allow the program to maintain current cassette operations while the transition to full digital operations is taking place. Transition is expected to take three to six years.

Goal 8 - Expand TexShare to increase online information for public, academic, medical and school libraries, to provide more training for librarians on using TexShare and to provide funding for Interlibrary Loan services.

Goal 9 - Loan Star Libraries Support for Public Libraries to provide additional funds to improve public library services.

Goal 10 - Regional Library Systems Support to provide additional funds to support 10 regional public library systems.

Total amount of the Exceptional Item Requests for the 2010 and 2011 Biennium is $61,996,266.

2. Discussion of Plans for 81st Legislative session.

Chairman Pickett asked commissioners to consider which exceptional items each would like to select for presenting to legislators and advise her.

3. Discussion of Centennial celebration events.

Chairman Pickett postponed consideration of this item to the next day's meeting and adjourned the meeting at 9:15 p.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd

Director and Librarian

Page last modified: June 8, 2011