Texas State Library and Archives Commission


Monday, August 4, 2008 11:30 a.m.


Audit Committee Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee was scheduled to meet on Monday, August 4, 2008 at 11:30 a.m., at the State Records Center, 4400 Shoal Creek Boulevard in Austin, Texas.


Audit Committee Present:
Cruz G. Hernandez, chairman


Scott McAfee


Michael C. Waters
Commissioners Present:
Sandra Pickett, chairman


Sharon T. Carr


Martha Doty Freeman


Sally Reynolds
Staff Present:
Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Chris LaPlante, director, Archives and Information Services


Ava Smith, director, Talking Book Program


Deborah Littrell, director, Library Development


Beverley Shirley, director, Library Resource Sharing


Manuel Alvarez, director, Information Resources Technologies


Karen Drabek, director, Administrative Services


Tracy Kuhn Lash, executive assistant


Nanette Pfiester, manager, Records Management Assistance

Guests Present:
Todd Pearson, mayor of Rockport, TX


Dreanna Belden, University of North Texas


Cathy N. Hartman, University of North Texas


Dan H. Carper, Austin, TX


Iris Sanchez, Aransas County Library


Melodie Field, Aransas County Library

 

A quorum being present, Chairman Hernandez convened the meeting at 9:30 a.m.

1. Review and approve Evaluation of Compliance with Information Technology Requirements (1 TAC 202).

Manuel Alvarez discussed audit findings with commissioners noting that he agreed with audit findings. He attributes non-compliance issues to the impact of Data Center Consolidation. He noted that the agency's previous audit in 2007 and conducted prior to Data Center Consolidation, found the agency in substantial compliance. Commissioner McAfee asked for more detailed information that would pinpoint non-compliance issues. After further discussion, Commissioner McAfee moved to table acceptance of the report pending receipt of auditor's notes. Commissioner Waters seconded. Motion passed.

2. Review and approve Risk Assessment and Internal Audit Plan for 2009.

Edward Seidenberg presented the Risk Assessment and Internal Audit Plan for 2009. Commissioner McAfee requested a copy of the Post Payment Procurement Report from the Comptroller's Office. Commissioner McAfee moved to approve conditionally if the auditor adds fiscal controls to the FY2009 Audit Plan. Commissioner Waters seconded. Motion passed.

3. Review and approve Internal Audit Services Proposal for 2009.

Edward Seidenberg presented the Internal Audit Services Proposal for 2009 and requested approval. After discussion, committee members agreed to amend the plan to require the auditor to provide working papers as part of each report, and to include an audit of fiscal controls. Commissioner McAfee moved to approve the audit with the amendment. Commissioner Waters seconded. Motion passed.

There being no further business before the Audit Committee, Chairman Hernandez adjourned the meeting at 10:24 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd


Director and Librarian


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