Texas State Library and Archives Commission

Tuesday, February 3, 2009 1 p.m.

Audit Committee Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Tuesday, February 3, 2009 at 1 p.m., at the Texas Real Estate Commission, 1101 Camino La Costa, Austin, Texas.

Audit Committee Present:
Scott McAfee

Michael C. Waters
Commissioners Present:
Sandra Pickett, chairman

Sharon T. Carr

Martha Doty Freeman

Sally Reynolds
Commissioners Absent:
Cruz G. Hernandez
Staff Present:
Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Manuel Alvarez, director, Information Resources Technologies

Derick Hackett, communications officer

Tracy Kuhn Lash, executive assistant

Jill Sutherland, senior purchaser

Guests Present:
Dorothy Turner, State Auditor's Office

Nick Villapando, Clifton Gunderson LLP

Susan Van Hoozer, Clifton-Gunderson LLP

Ron Franke, Clifton-Gunderson, LLP

Kim Lopez-Gonzales, Garza/Gonzalez and Associates

Rene Gonzalez, Garza/Gonzalez and Associates


A quorum being present, Vice Chairman Waters convened the meeting at 1:10 p.m.

1. Review and approve Evaluation of Compliance with Information Technology Requirements (1 TAC 202).

Responding to the committee's request at the Oct. 20, 2008 meeting, Manuel Alvarez presented a follow-up report from the agency's internal auditor concerning causes of the agency's noncompliance with TAC 202. After discussion, Commissioner McAfee moved to accept the audit findings. Waters concurred. Motion passed.

Commissioner Waters turned the meeting over to Edward Seidenberg to explain the process for interviewing and selecting a firm for internal auditor services for FY2009. Mr. Seidenberg explained that after the formal posting and evaluating process, the highest scoring firms had been invited to make presentations before the full commission at this meeting. After discussion of interview questions and procedures, Commissioner Waters recessed the meeting at 1:47 p.m. and asked all to reconvene at 2 p.m.

2. Presentation by Internal Audit firms seeking to provide services beginning FY09.

Commissioner Waters reconvened the meeting at 2:05 p.m. and welcomed personnel from the Clifton Gunderson LLP firm. Susan Van Hoozen, Ron Franke and Nick Villapando presented information regarding their firm, Clifton Gunderson LLP, to the commission, responded to questions about their internal audit services and provided information about their firm's experience and expertise. Commissioner Waters recessed the meeting at 2:50 p.m. and reconvened the meeting at 3:25 p.m. for the second internal audit firm presentation from Garza/Gonzalez and Associates.

Kim Lopez-Gonzales and Rene Gonzalez of Garza/Gonzalez and Associates presented information about their internal audit firm and responded to the commission's questions about their internal audit services and provided information about their firm's experience and expertise.

After conferring with Chairman Pickett, Commissioner Waters requested that commissioners score the internal audit firms.

With no further business to conduct, Commissioner Waters adjourned the meeting at 4:07 p.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd

Director and Librarian

Page last modified: June 8, 2011