Texas State Library and Archives Commission


Tuesday, March 31, 2009


Minutes

The Texas State Library and Archives Commission (TSLAC) met on Tuesday, March 31, 2009, at 12:00 p.m. in room 325E of the George R. Brown Convention Center, Houston, Texas.


Commissioners Present:
Sandra J. Pickett, chairman


Sharon T. Carr


Martha Doty Freeman


Scott McAfee


Sally Reynolds

Commissioners Absent:
Cruz G. Hernandez


Michael C. Waters
Staff Present:
Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Beverley Shirley, director, Library Resource Sharing


Derick Hackett, communications officer


Tracy Kuhn Lash, executive assistant

Guests Present:
Ann Crockett, Houston Area Library System


William Crockett


Will Howard, Will's Texana Monthly


Marvin Rich, board member, Friends of Libraries & Archives of Texas


Kathryn Sturtz, Alamo Area Library System


John Pecoraro, Big Country Library System


Corinne Hill, Dallas Public Library


Rhoda Goldberg, Harris County Public Library


Carol Bartz, Sterling Municipal Public Library


Cathy Dean, LIFTA


Billy Mohr, Menard Public Library


Kerry McGeath, Southlake Public Library


Steven L. Brown, North Richland Hills Public Library


Elizabeth Swan, Houston Area Library System


Kathleen Whitsitt, Lone Star College System


Wendy Willeford, Houston Area Library System


Susan Mann, Hillsboro Public Library


Gloria Meraz, Texas Library Association

A quorum being present, Chairman Pickett called the meeting to order at 12 p.m. and welcomed commissioners, staff and guests.

1. Approve Minutes of February 3-4, 2009, Audit and Commission meetings.

After corrections were noted, Commissioner Carr moved to approve the minutes, as amended. Commissioner Reynolds seconded. Motion passed.

2. Public Comment.

There was no public comment at this time. Chairman Pickett informed the commission that Dorman H. Winfrey, former state librarian, passed away March 28, 2009, and noted his long service to the State of Texas and particularly to the Texas State Library and Archives Commission where he was state archivist from 1958 to 1960 and director of the agency from 1962 to 1986.

3. General Announcements

4. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammar, or other revisions.

Non-substantive corrections to other agenda items were noted.

5. Consideration of Commemorative Resolutions.

Chairman Pickett read a resolution honoring Michael Heskett, former director of TSLAC's State and Local Records Management Division. Commissioner Reynolds moved to approve the resolution. Commissioner Carr seconded. Motion passed.

6. Review and Approve Contracts Greater than $100,000.

Beverley Shirley requested approval for online subscription database contracts with Ebsco, Gale Cengage, ProQuest Information and Learning, OCLC WorldCat, TDNet, Teton Data, R.R. Bowker, Ovid Technologies and Encyclopaedia Britannica.

Commissioner McAfee requested utilization rates for the databases and Commissioner Carr requested information for K-12 database usage broken down by each regional Education Service Center. Responding to a question from Commissioner Freeman, Ms. Shirley clarified that the databases that would most likely be dropped if base level funding doesn't increase were ProQuest poetry databases and ELibrary Curriculum, a decision that would be based primarily on usage levels.

Commissioner Carr moved to approve the contracts. Commissioner Reynolds seconded. Motion Passed.

7. Review and Approve Acceptance of Gifts Greater than $500.

Edward Seidenberg requested approval for the following gift to the commission:

The State and Local Records Management Division received a donation of $4,400.00 on March 4, 2009 from AT&T Wireless Services. This donation to the agency relates to the cellular phone tower on agency property located at 4400 Shoal Creek Boulevard in Austin, Texas. The donation is in conjunction with an easement and lease agreement made with the General Land Office.

Commissioner McAfee moved to approve. Commissioner Carr seconded. Motion Passed.

8. Report of the Director and Librarian

Peggy Rudd provided a written report of agency activities since the last commission meeting and answered questions regarding the report. Responding to a question from Commissioner McAfee, Director Rudd clarified that the Friends of Libraries and Archives of Texas would receive a challenge grant of $500,000 from the Houston Endowment if the Friends can raise an additional $1.3 million by March 2010.

Responding to a question from Commissioner Freeman, Director Rudd informed the commission that a distance learning center originally planned for the renovated Lorenzo de Zavala Archives and Library Building will now be used for a variety of activities including conservation training, genealogy workshops, Web conferences and continuing education programs, staff meetings and other activities. Trends in training and videoconferencing have become more Web-based and don't require the large videoconferencing equipment the agency purchased some time ago.

Chairman Pickett asked staff to evaluate the equipment and if it is deemed obsolete and unable to be repurposed that the agency surplus the equipment. Commissioner McAfee suggested ensuring that all parties have the same technology in a new system before retiring the old equipment.

Regarding Director Rudd's report on Data Center Consolidation activities, Commissioner McAfee expressed concerns about continuing service disruptions to the agency's network. Commissioners discussed strategies to address the issue and directed Director Rudd to formally communicate to the Department of Information Resources their frustration and dissatisfaction.

9. Update on the renovation of the Lorenzo de Zavala State Archives & Library Building and the potential expansion of archival storage space.

Peggy Rudd briefed the commissioners on progress of the renovation of the Lorenzo de Zavala State Archives and Library Building. She discussed the construction budget and meetings with legislators on resolving budget issues, talked about staff relocations and announced that the ribbon cutting for the entire finished project is currently scheduled for Nov. 27, 2009. No action required.

10. Report on activities planned to celebrate the centennial anniversary of the agency.

Peggy Rudd reported on the special event the agency held on March 19, 2009 (the agency's 100th anniversary) on the Capitol's south steps to commemorate the signing of the bill that created the agency on March 19, 1909. No action required.

11. Review of the status of relevant legislation being considered by the Texas Legislature.

Peggy Rudd briefed the commission on legislation pending before the 81st Texas Legislature. No action required.

12. Review of the status of appropriations and funding being considered by the Texas Legislature.

Peggy Rudd briefed the commission on the status of agency appropriations requests before the 81st Texas Legislature. Chairman Pickett thanked Susan Mann and Gloria Meraz for their work and support to obtain funding for library needs. No action required.

13. Report on the Study of Interlibrary Loan in Texas and the status of the reorganization.

Beverley Shirley presented a report on the Study of Interlibrary Loan in Texas and responded to questions from commissioners. In addition, Susan Bennett, ILL manager, responded to questions and clarified Interlibrary processes.

There being no further business, Chairman Pickett adjourned the meeting at 2:10 p.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd


Director and Librarian


Page last modified: June 8, 2011