Texas State Library and Archives Commission


Monday, August 3, 2009


Minutes

The Texas State Library and Archives Commission (TSLAC) met on Monday, August 3, 2009, at 10:00 a.m. at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street in Austin, Texas.


Commissioners Present:
Sandra J. Pickett, chairman


Sharon T. Carr


Martha Doty Freeman


Larry G. Holt


Scott McAfee


Michael C. Waters


Sally Reynolds
Staff Present:
Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Manuel Alvarez, director, Information Resources Technologies


Chris LaPlante, director, Archives and Information Services


Deborah Littrell, director, Library Development


Beverley Shirley, director, Library Resource Sharing


Jan Ferrari, director, State and Local Records Management


Ava Smith, director, Talking Book Program


Karen Drabek, director, Administrative Services


Tracy Kuhn Lash, executive assistant


Susan Bennett, Interlibrary Loan Librarian, Library Resource Sharing


Michael Rogers, Reader Consultant, Talking Book Program
Guests Present:
Nicole Elizondo, Clifton Gunderson, LLP


Matthew W. Snider, Clifton Gunderson, LLP


Susan C. Van Hoozer, Clifton Gunderson, LLP


Frank Vito, Clifton Gunderson, LLP


Gloria Meraz, Texas Library Association


Adam Wright, North Texas Regional Library System

Chairman Pickett convened the meeting at 10:05 a.m. following the meeting of the Audit Committee.

1. Approve Minutes of June 8, 2009 Commission Meeting.

Commissioner Waters moved to approve minutes from the June 8, 2009, Audit Committee meeting. Commissioner McAfee seconded. Motion passed. Commissioner Carr moved to approve the minutes from the commission meeting on June 8, 2009. Commissioner Reynolds seconded. Motion passed.

2. Introductions.

Peggy Rudd introduced TSLAC Employees of the Quarter Michael Rogers, Talking Book Program, and Susan Bennett, Library Resource Sharing Division. No action required.

3. General Announcements

Edward Seidenberg provided possible dates for 2010 commission meetings. No action required.

4. Public Comment

There was no public comment at this time.

5. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammatical or other revisions.

Non-substantive corrections were noted.

6. Consideration of Commemorative Resolutions.

There were no resolutions at this time.

7. Review and Approve Contracts Greater than $100,000.

Beverley Shirley requested approval for the Encyclopaedia Britannica contract not to exceed $728,000 for the period from December 1, 2009, to November 30, 2010. Commissioner Carr moved to approve. Commissioner Holt seconded. Motion passed.

Beverley Shirley requested approval for the American Chemical Society (ACS) database contract renewal. No state money is expended for the contract, but TSLAC negotiates the contract for TexSelect members. Commissioner Carr moved to approve. Commissioner Freeman seconded. Motion passed.

Beverley Shirley requested approval for a contract with Education Service Center Region 20 for technical assistance and training services providing support for K-12 databases used by over four million students in over 1,000 school districts across the state. Contract period is for FY2010. Commissioner Carr moved to approve. Commissioner Reynolds seconded. Motion passed.

Ms. Shirley noted that a contract for approval was not included in the commissioner's packets. Chairman Pickett asked her to bring the contract before the commission later in the meeting.

8. Review and Approve Acceptance of Gifts Greater than $500.

There were no gifts at this time.

9. Report on the meeting with Department of Information Resources regarding the operation and funding of the Data Center Services program.

Commissioner McAfee briefed the commission on a June 16, 2009, meeting regarding TSLAC's concerns with service with the Data Center Services program. Commissioner McAfee, Chairman Pickett, and agency executive staff met with a representative from the Governor's Office, executive staff from Department of Information Resources, and IBM's Team for Texas. Commissioner McAfee said he and staff will continue to monitor service issues since the Data Center Consolidation two years ago. No action required.

At this point in the meeting, Chairman Pickett returned to Agenda Item 7 and recognized Beverley Shirley who requested approval of the TexNet Interlibrary Loan Network Group Access contract with OCLC, using Amigos Library Services as agent for an amount not to exceed $486,000. The contract term is September 1, 2009, through August 31, 2010. Commissioner Carr moved to approve. Commissioner Holt seconded. Motion passed.

10. Review and approve Audit Committee recommendations.

Commissioner Waters presented the Internal Audit for Grants made to the City of Lubbock and moved to approve. No second is required. Motion passed. Commissioner Waters presented the Internal Audit of the TAC 202 Compliance and moved to approve with the stipulation that staff report monthly on two noncompliant results. No second was required. Motion passed.

11. Report of the Director and Librarian.

PPeggy Rudd provided a written report of agency activities since the last commission meeting and answered questions regarding the report. No action required.

At this point in the meeting, Chairman Pickett adjourned the meeting for lunch at 11:30 a.m. The meeting reconvened at 12:22 p.m.

12. Authorization to adopt amendments to 13 TAC 2.6 regarding Sunset dates for advisory committees.

Edward Seidenberg requested approval to adopt amendments to 13 TAC 2.6 regarding Sunset dates for advisory committees, setting August 31, 2021, when the following committees would be abolished unless the commission continues or consolidates the committees prior to that date:

  • Library Systems Act Advisory Board
  • TexShare Advisory Board
  • Texas Historical Records Advisory Board, and
  • Electronic Recording Advisory Committee

In addition, HB 3756 will be in effect September 1, 2009, resulting in the elimination of the Local Government Records Committee that was repealed by the bill. The amendments reflect this change also. Commissioner McAfee moved to approve. Commissioner Carr seconded. Motion passed.

13. Consider appointments to the TexShare Advisory Board.

Beverley Shirley proposed the following appointments to the TexShare Advisory Board:

  • Private university representative: Candice Scott, Assistant Vice President for Academic Affairs - Library, Information Technology and Academic Support Services, Schreiner University, Kerrville, for a term to expire August 31, 2012.
  • General public representative: Loriene Roy, Professor, School of Information and Center for Women's Studies, University of Texas at Austin, for a term to expire August 31, 2011.
  • Community college representative: Tracey Mendoza, Dean of Library Services, Northeast Lakeview College, Alamo Area Community College District, for a term to expire August 31, 2012.
  • General public representative: Cathy Dean, Member of the Alamo Area Library System Advisory Council, for a term to expire August 31, 2012.

Commissioner Holt moved to approve. Commissioner Carr seconded. Motion passed.

14. Review and approve Library Resource Sharing grants for State Fiscal year 2010.

Beverley Shirley requested approval of contracts for TexNet Interlibrary Loan Centers for FY2010 for a total amount not to exceed $2,145,000.

Commissioner Carr moved to approve. Commissioner Reynolds seconded. Motion passed.

Beverley Shirley requested approval of six recommended TexTreasures grants as follows:

  • The Bexar Archives, $19,930, Briscoe Center for American History at the University of Texas at Austin
  • Houston Oral History Project, $25,00, Houston Public Library
  • Marion Butts Photography Negatives Project, $17,571, Dallas Public Library
  • Tejano Voices Project, $6,500, University of Texas at Arlington
  • Itinerant Photographer Collection, $14,3889, Harry Ransom Center at UT Austin
  • Lady Bird Johnson Photo Collection, $16,610, Lady Bird Johnson Wildflower Center

Commissioner Carr moved to approve. Commissioner Holt seconded. Motion passed.

15. Review and approve Library Development grants for State Fiscal Year 2010.

Deborah Littrell requested approval for the Texas Library System grants for FY2010 as follows:

  • Texas Panhandle Library System $300,000
  • Big Country Library System $300,000
  • West Texas Library System $300,000
  • Texas Trans-Pecos Library System $300,000
  • South Texas Library System $378,906
  • Alamo Area Library System $364,707
  • Central Texas Library System $471,695
  • North Texas Regional Library System $469,318
  • Northeast Texas Library System $644,327
  • Houston Area Library System $646,047

Commissioner Waters moved to approve. Commissioner Carr seconded. Motion passed.

Deborah Littrell requested approval for Technical Assistance Negotiated Grants (TANG) for FY2010 as follows:

  • Alamo Area Library System $ 88,235
  • Big Country Library System $ 79,813
  • Central Texas Library System $ 78,687
  • Houston Area Library System $ 45,761
  • Northeast Texas Library System $ 81,111
  • North Texas Regional Library System $ 80,400
  • South Texas Library System $ 80,000
  • Texas Panhandle Library System $ 77,635
  • Texas Trans-Pecos Library System $ 80,000
  • West Texas Library System $108,359

Commissioner Carr moved to approve. Commissioner Reynolds seconded. Motion passed.

Deborah Littrell requested approval of FY2010 Loan Star Libraries Grant awards over $100,000 as follows:

  • Houston Public Library $461,488
  • Dallas Public Library $339,428
  • Harris County Public Library $328,115
  • Austin Public Library $308,487
  • San Antonio Public Library $302,437
  • Fort Worth Public Library $182,843
  • Plano Public Library $157,728
  • Fort Bend County Public Library $140,674
  • El Paso Public Library $114,516
  • Montgomery County Memorial Library $111,860

Commissioner McAfee moved to approve. Commissioner Carr seconded. Motion passed.

Deborah Littrell requested approval of contracts for Special Projects Grants as follows:

  • Central Texas Library System $50,000 to extend its "Ready to Read" early literary project.
  • Dallas Public Library $75,000 to create new Family Literacy Programs and expand a highly successful literacy instruction program at three branches with large Hispanic populations.
  • North Texas Regional Library System $75,000 for the second part of a three-phase "Expanding Accessibility" project.
  • Harris County Public Library $20,000 to partially fund the "Teen Tech 2.0: Technology Training on the Go" project to establish two mobile laptop technology training labs for teens and tweens.

Commissioner Carr moved to approve. Commissioner Holt seconded. Motion passed.

Deborah Littrell requested approval for Library Cooperation Grants as follows:

  • Weatherford Public Library $56,468 to help serve a growing, mostly rural area west of and adjacent to Tarrant County.
  • Texas A&M University/Commerce $72,866 for "HeirLoom: Something Worth Saving, Something Worth Sharing" project to preserve and protect the oral histories and archives of World War II veterans in northeast Texas and to increase participation of African-Americans in the project.
  • North Texas Regional Library System $75,000 to help member libraries in its large service area (74 public libraries and a population of 2.5 million) build stronger communities through literacy instruction with the "Libraries for Literacy - Learning Express Consortium" project.
  • Houston Academy of Medicine/Texas Medical Center Library $15,565 to partially fund the project "Bridging the Gap: Healthcare Need to Healthcare Access" that focuses on the health information needs of the un- and under-insured citizens of Harris County.

Commissioner Reynolds moved to approve. Commissioner Carr seconded. Motion passed.

Deborah Littrell requested approval of the Library System Competitive Grants for FY2010 as follows:

  • West Texas Library System $113,644 for the "Shared Integrated Library System Model Project" to provide library users across the region with access to an integrated online library catalog searchable from home, school or office.
  • Central Texas Library System $61,000 to partially fund the "Joint AALS-CTLS Automation Project" to provide a model for enhancing local patron access to electronic and printed resources in predominately rural communities by leveraging public and private dollars to benefit patrons in the Central Texas Library System and the Alamo Area Library System.

Commissioner McAfee moved to approve. Commissioner Carr seconded. Motion passed.

Deborah Littrell requested approval for FY2010 Texas Reads grants as follows:

  • Riter C. Hulsey Public Library $1,500 to implement the "Read and Feed" program that will target up to 300 economically disadvantaged children in Terrell, Texas.
  • Rockwall County Library $3,000 for a "Reading for Adults" program that will support an established and successful literacy program for adults.
  • Pflugerville Public Library $2,260 to fund the "Outreach Summer Reading Program," a pilot program to provide a summer reading program to developmentally disabled adults residents of local assisted living facilities.
  • Arlington Public Library Systems $3,000 for the "MYCard campaign" to support a program to increase the number of 13-18 year old youth who have a library card and use it regularly.

Commissioner Carr moved to approve. Commissioner Reynolds seconded. Motion passed.

16. Authorization to repeal 13 TAC 1.86 regarding the accreditation of non-public libraries in the Texas Library Systems.

Deborah Littrell requested approval to repeal 13 TAC 1.86 regarding the accreditation of non-public libraries in the Texas Library Systems. The commission approved posting the proposed repeal of this rule at its June 8th 2009, meeting. No comments were received. Commissioner Holt moved to approve. Commissioner Carr seconded. Motion passed.

17. Authorization to adopt new rule 13 TAC 1.86 regarding the accreditation of non-public libraries in the Texas Library Systems.

Deborah Littrell requested adoption of new rule 13 TAC 1.86. The new rule will be effective for membership in the Texas Library System for FY2011. The proposed new rule was published in the June 26, 2009 Texas Register per action by the commission at it's June 8th, 2009 meeting. One comment was received. Commissioner Carr moved to approve. Commissioner Reynolds seconded. Motion passed.

18. Authorization to adopt new rule 13 TAC 2.213 regarding the negotiated grants for the Texas Library Systems.

Deborah Littrell requested approval to adopt new rules 13 TAC 2.213 regarding negotiated grants for the Texas Library Systems needed to implement new funding of $1.5 million over the biennium ($750,000 per year) as approved by the 81st Legislature. Commissioners noted that a portion of this money from the Legislature will be allotted for a position within the agency to track federal stimulus funs expended by public libraries. The text of the new rule was published in the June 26, 2009, Texas Register as authorized by the commission on June 8, 2009. No comments were received. Commissioner Freeman moved to approve. Commissioner Carr seconded. Motion passed/

19. Consider appointments to the Library Systems Act Advisory Board.

Deborah Littrell requested approval of the appointment of Ricki Brown, Director of the Abilene Public Library, to the Library Systems Act Advisory Board. Commissioner Waters moved to approve. Commissioner Carr seconded. Motion passed.

20. Executive Session under Government Code 551.074 to evaluate the performance and consider the salary of the Executive Director.

At 1:19 p.m., Chairman Pickett called the commission into executive session pursuant to Section 551.074 of the Texas Government Code. Chairman Pickett reconvened the commission into regular session at 1:48 p.m.

21. Possible action on matters considered in executive session.

Commissioner Reynolds moved to increase the annual salary of the Director and Librarian to the maximum allowable for her classification beginning in FY2010. Commissioner Waters seconded. Motion passed.

There being no further business before the commission, Chairman Pickett adjourned the meeting at 1:50 p.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd


Director and Librarian


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