Texas State Library and Archives Commission

Monday, October 12, 2009

Audit Committee Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Monday, October 12, 2009, at 8:45 a.m., at the Sam Houston Regional Library and Research Center, 650 FM 1011, Liberty, Texas.

Audit Committee Present:
Michael C. Waters, chairman

Larry G. Holt

Scott McAfee
Commissioners Present:
Sandra Pickett, chairman

Sharon T. Carr

Martha Doty Freeman

Sally Reynolds
Commissioners Absent:
Sally Reynolds
Staff Present:
Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Robert Schaadt, director, Sam Houston Center

Laura Saegert, interim director, Archives Services

Diana Houston, interim director, Information Services

Jan Ferrari, director, State and Local Records Management

Deborah Littrell, director, Library Development

Beverley Shirley, director, Library Resource Sharing

Ava Smith, director, Talking Book Program

Manuel Alvarez, director, Information Resources Technologies

Derick Hackett, communications officer

Tracy Kuhn Lash, executive assistant


Chairman Waters convened the meeting at 8:45 a.m.

1. Review and approve the FY2009 Internal Audit Report.

Edward Seidenberg presented the Internal Audit Report for Fiscal Year 2009, prepared by Clifton Gunderson LLP. Manuel Alvarez responded to questions, verifying the auditor's findings and completion dates. Chairman Pickett indicated that she would like to see a report on the Disaster Recovery Plan included in a future agenda item. Commissioner McAfee moved to accept the report. Commissioner Holt seconded. Motion passed.

2. Review and approve the FY2009 Follow-Up Audit on Selected Recommendations.

Edward Seidenberg presented the Follow-Up Audit on Selected Recommendations from FY 2009 Audits concerning the internal audits of Human Resources and the Talking Book Program which found substantial compliance with the original audit recommendations. In response to a question from Chairman Pickett, Peggy Rudd updated the commission about security changes in the Capitol Complex and the Lorenzo de Zavala State Archives and Library Building. Chairman Pickett said she would like building security to be a high priority for staff and offered commission support. Commissioner Freeman suggested contacting other state agencies that have restricted access areas to research how they handle such areas. Edward Seidenberg suggested including building security systems in the agency's next Legislative Appropriations Request. Commissioner Holt moved to approve. Commissioner McAfee seconded. Motion passed.

3. Review and approve the Annual Risk Assessment and Internal Audit Plan for FY2010.

Edward Seidenberg presented the Annual Risk Assessment and Internal Audit Plan for FY2010 prepared for the agency by Clifton Gunderson LLP. After discussion, Commissioner Holt moved to approve. Commissioner McAfee seconded. Motion passed.

With no further business before the committee, Audit Committee Chairman Waters adjourned the meeting at 9:28 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd

Director and Librarian

Page last modified: June 8, 2011