Texas State Library and Archives Commission

Monday, March 1, 2010

Tuesday, March 2, 2010

Minutes

The Texas State Library and Archives Commission (TSLAC) met on Monday, March 1, 2010, at 8:30 a.m., and Tuesday, March 2, 2010 at 8:30 a.m., in the Legislative Conference Center at the Texas State Capitol in Austin, Texas.


Commissioners Present:
Sandra J. Pickett, chairman

Sharon T. Carr

Martha Doty Freeman

Larry G. Holt

W. Scott McAfee

Sally Reynolds

Michael C. Waters
Staff Present:
Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Manuel Alvarez, director, Information Resources Technologies

Laura Saegert, interim director, Archives Services

Diana Houston, interim director, Information Services

Deborah Littrell, director, Library Development

Beverley Shirley, director, Library Resource Sharing

Jan Ferrari, director, State and Local Records Management

Ava Smith, director, Talking Book Program

Vince Houston, director, Administrative Services

Tracy Kuhn Lash, executive assistant
Guests Present:
Taylor Willingham, Salado, TX

Darryl Tocker, Friends of Libraries and Archives of Texas

Charlotte McCann, Friends of Libraries and Archives of Texas

Steven Schrom, Texas Legislative Services

Brent Byler, Austin, TX

Chairman Pickett called the meeting to order at 8:37 a.m. noting that the agency is charged with crafting a five-year strategic plan each biennial. The most recent plan was adopted in July 2008 covering the period of 2009-2013. Chairman Pickett turned the meeting over to Taylor Willingham who led a discussion on a wide variety of program and policy issues related to the goals, objectives, and strategic directions for funding and service delivery of agency programs. The meeting was held as an open-forum, strategic planning session in which commissioners discussed issues of mutual interest and concerns together with agency staff.

Chairman Pickett recessed the meeting at 10:15 a.m. for a break and called the meeting back to order at 10:30 a.m. and recessed again at 11:43 a.m. and reconvened at 12:37 p.m. Chairman Pickett recessed the meeting at 3:25 p.m. for the day.

Chairman Pickett reconvened the meeting at 8:35 a.m. on Tuesday, March 2, 2010. At this point in the meeting, Chairman Pickett brought forth agenda Item 16 that had been tabled from the February 28, 2010 meeting.

1. Authorization to propose amended rule 13 TAC 7.125 regarding the following local government records retention schedules: SD (Records of Public School Districts), JC (Records of Public Junior Colleges), CC (Records of County Clerks), and DC (Records of District Clerks).

After discussion, Commissioner McAfee moved to accept the Records of Public Junior Colleges (JC). Commissioner Carr seconded. Motion passed.

Commissioner Freeman moved to accept the Records of District Clerks (DC). Commissioner Holt seconded. Motion passed.

Commissioner Reynolds moved to accept the Records of County Clerks (CC). Commissioner Holt seconded. Motion passed.

At this point in the meeting, Chairman Pickett turned the meeting over to Taylor Willingham who led discussion on a wide variety of program and policy issues related to the goals, objectives, and strategic directions for funding and service delivery of agency programs. The meeting was held as an open-forum, strategic planning session in which commissioners discussed issues of mutual interest and concerns together with agency staff.

Chairman Pickett adjourned the meeting at 11:58 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd

Director and Librarian


Page last modified: June 8, 2011