Texas State Library and Archives Commission
Wednesday, April 14, 2010

Minutes

The Texas State Library and Archives Commission (TSLAC) met on Wednesday, April 14, 2010, at 12:00 p.m., in Room 006-D of the Henry B. Gonzalez Convention Center, 200 E. Market Street, San Antonio, Texas.

Commissioners Present:

Sandra J. Pickett, chairman

Sharon T. Carr

Martha Doty Freeman

W. Scott McAfee

Sally Reynolds

Michael C. Waters

 
Commissioners absent:

Larry G. Holt

 
Staff Present:

Peggy D. Rudd, director and state librarian

Edward Seidenberg, assistant state librarian

Manuel Alvarez, director, Information Resources Technologies

Deborah Littrell, director, Library Development

Beverley Shirley, director, Library Resource Sharing

Jan Ferrari, director, State and Local Records Management

Ava Smith, director, Talking Book Program

Vince Houston, director, Administrative Services

Tracy Kuhn Lash, executive assistantr

Erinn Barefield, government information analysis

Sarah Jacobson, manager, Records Management Assistance, SLRM

Michael Reagor, government information analyst, SLRM

 
Guests:

Adam Wright, North Texas Regional Library System

Pat Tuohy, Central Texas Library System

Elizabeth Swan, Houston Area Library System

Wendy Willeford, Houston Area Library System

Constance Matheny, Texas Comptroller's Office

Brent Byler, Austin, Texas

 

Chairman Pickett called the meeting to order at 12:00 p.m.

Peggy Rudd responded to questions

  1. Approve Minutes of February 28, March 1 and March 2, 2010 Commission meetings.

    Commissioner Freeman moved to approve minutes from commission meetings held Feb. 28, March 1 and March 2, 2010. Commissioner Carr seconded. Motion passed.

  2. Public comment. There was no public comment at this time.
     
  3. General announcements. Peggy Rudd provided a list of programs being presented by TSLAC staff at the Texas Library Association’s Annual Conference and invited the commission to attend the programs.
     
  4. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammar, or other revisions. Corrections were noted.
     
  5. Consideration of Commemorative Resolutions. There were no resolutions at this time.
     
  6. Review and approve contracts greater than $100,000. No contracts were considered.
     
  7. Review and approve acceptance of gifts and grants greater than $500.
     
    1. The State and Local Records Management Division received a donation of $4,400 on March 5, 2010 from AT&T, relating to the cellular phone tower on agency property located at 4400 Shoal Creek Boulevard in Austin, Texas. The donation is in conjunction with an easement and lease agreement made with the General Land Office.
    2. The Talking Book Program received a gift grant of $1,000 on March 19, 2010 from the Granville C. and Gladys H. Morton Fund of Communities Foundation of Texas.
    3. The Library Development Division received an Opportunity Online grant from the Bill and Melinda Gates Foundation in the amount of $138,307 on March 24, 2010. The purpose of the grant is for the Library and Archives Commission to re-grant the funds to qualifying libraries in Texas to improve Internet connections in public libraries that lack high-speed broadband, and to establish sustainability strategies that will support the provision and improvement of connectivity over time. The grant program will run through May 31, 2012.
    4. The Archives and Information Services Division received a FY2010 American Heritage Preservation Grant award of $2,976.00 from the Institute of Museum and Library Services to re-house in archival enclosures a collection of unique fire insurance maps created by the Texas Fire Insurance Department.

      Peggy Rudd responded to questions from commissioners concerning the grants. Commissioner McAfee moved to accept the gifts and grants. Commissioner Reynolds seconded. Motion passed.
       
  8. Report of the Director and Librarian.

    Peggy Rudd provided a written report of agency activities since the last commission meeting and answered questions regarding the report. No action required. Peggy Rudd introduced Brent Byler who has been assisting with the monitoring American Recovery and Reinvestment Act stimulus funding to public libraries, as directed by the 81st Legislature. A list of Texas projects was reviewed. In response to commissioners’ concerns, Ms. Rudd affirmed that the agency would not be a guarantor of any loans.
     
  9. Review of FY2010 agency budget status report.

    Vincent Houston presented an Interim Financial Report in response to an earlier request from the commission. No action required.
     
  10. Review of draft of the Agency Strategic Plan for 2011-2015. Preliminary discussion of the Legislative Appropriations Request for 2012-2013.

    Peggy Rudd asked commissioners to provide feedback and edits for the draft Agency Strategic Plan for 2011-2015. Edward Seidenberg presented a list of eleven possible exceptional items for the agency’s 2012-2013 Legislative Appropriations Request and responded to questions from the commissioners. No action required.
     
  11. Authorization to propose rule review of Chapter 9 (Talking Book Program).

    Ava Smith requested approval to publish notice of proposed Rule Review of Chapter 9 regarding the Talking Book Program. Commissioner Carr moved to approve. Commissioner McAfee seconded. Motion passed.
  12. Authorization to propose amended rule review 13 TAC 7.125 regarding the following local government records retention schedules: Records of Justice and Municipal Courts (LC), Records of Public Safety Agencies (PS), and Records of Public Works and Services (PW).

    Jan Ferrari requested authorization to propose amended rule review 13 TAC 7.125 regarding Records of Justice and Municipal Courts (LC), Records of Public Safety Agencies (PS) and Records of Public Works and Services (PW) and introduced Sarah Jacobson who explained changes previously made to the LC retention schedule and answered questions.

    At this point in the meeting, due to room scheduling issues, Chairman Pickett deferred this agenda item to the next commission meeting and adjourned the meeting at 2 p.m.

     

    Peggy D. Rudd
    Director and Librarian

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