Texas State Library and Archives Commission

Audit Committee

Monday June 7, 2010

Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Monday, June 7, 2010, at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street in Austin, Texas.


Audit Committee Present:
Michael C. Waters, chairman

Larry G. Holt

Scott McAfee
Commissioners Present:
Sandra Pickett, chairman

Sharon T. Carr

Martha Doty Freeman

Sally Reynolds
Staff present:
Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Jelain Chubb, director, Archives and Information Services

Ava Smith, director, Talking Book Program

Deborah Littrell, director, Library Development

Beverley Shirley, director, Library Resource Sharing

Jan Ferrari, director, State and Local Records Management

Manuel Alvarez, director, Information Resources Technologies

Vince Houston, director, Administrative Services

Tracy Kuhn Lash, executive assistant
Guests present:
Kari Reitan, Clifton Gunderson, LLP

Susan C. Van Hoozer, Clifton Gunderson, LLP

Frank Vito, Clifton Gunderson, LLP

Pat Tuohy, Central Texas Library System

Chairman Waters convened the meeting at 9:00 a.m.

1. Review and approve the Audit of Grants to the City of Austin, Austin Public Library System.

Susan Van Hoozer presented the Internal Audit of the Grants to the City of Austin, Austin Public Library System to the committee. Overall the audit found that the City of Austin, Austin Public Library System is doing a very good job with one exception having to do with expenditures that were incorrectly reported in the wrong area. Ms. Van Hoozer commented that the documentation as well as the cooperation of the City of Austin was exceptional. Commissioner Waters asked Peggy Rudd to communicate the commission's appreciation to the Austin Public Library staff. Commissioner McAfee moved to approve the audit. Commissioner Holt seconded. Motion passed.

2. Review and approve proposed Internal Audit Charter and Audit Committee Charter.

Susan Van Hoozer presented the Internal Audit Charter and Audit Committee Charter to the committee. She stated that the Internal Audit Charter is an existing document that required updating; the Audit Committee Charter is a new document recommended for such bodies as the Audit Committee. After discussion, Commissioner McAfee moved to approve the Internal Audit Charter. Commissioner Holt seconded. Motion passed.

The committee agreed to table action on the Audit Committee Charter pending further review and modification of the charter to meet the committee's needs.

There being no further business before the Audit Committee, Chairman Waters adjourned the meeting at 9:32 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd

Director and Librarian


Page last modified: June 8, 2011