Texas State Library and Archives Commission

Audit Committee

August 3, 2010


The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Tuesday, August 3, 2010, at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street in Austin, Texas.

Audit Committee Present:
Michael C. Waters, chairman

Larry G. Holt

Scott McAfee
Commissioners Present:
Sandra Pickett, chairman

Sharon T. Carr

Martha Doty Freeman

Sally Reynolds
Commissioners Absent:
Sally Reynolds
Staff present:
Peggy D. Rudd, director and librarian

Edward Seidenberg, assistant state librarian

Jelain Chubb, director, Archives and Information Services

Ava Smith, director, Talking Book Program

Deborah Littrell, director, Library Development

Beverley Shirley, director, Library Resource Sharing

Jan Ferrari, director, State and Local Records Management

Manuel Alvarez, director, Information Resources Technologies

Vince Houston, director, Administrative Services

Tracy Kuhn Lash, executive assistant

Danielle Plumer, coordinator, Texas Heritage Online
Guests present:
Susan C. Van Hoozer, Clifton Gunderson, LLP

Michael A. Dean, Clifton Gunderson, LLP

Doug Whitworth, Clifton Gunderson, LLP

Pat Tuohy, Central Texas Library System

Sandra Vice, State Auditor's Office

Kenneth Wade, State Auditor's Office

Daniel Wattles, State Auditor's Office

Lena Conklin, Legislative Budget Board

Adam Wright, North Texas Regional Library System

Elizabeth Swan, Houston Area Library System

Ann Crockett, Houston Area Library System

Bill Crockett, Houston Area Library System

Casey Fannin, House Appropriations Committee

Gloria Meraz, Texas Library Association

Charlotte McCann, Friends of Libraries & Archives of Texas

Chairman Waters convened the meeting at 9:00 a.m.

1. Review and approve Internal Audit of the Library Development Division.

Susan Van Hoozer presented an internal audit of the Library Development's library accreditation process in State Fiscal Year 2010. The audit found that the decision-making process for public library accreditation is working very well. Commissioner McAfee moved to approve the audit. Commissioner Holt seconded. Motion passed.

2. Review and approve Evaluation of Compliance with Information Technology Requirements (1 TAC 202).

Michael A. Dean presented findings of a TAC 202 audit that overall found the agency in compliance with a few exceptions. After discussion, Commissioner McAfee moved to accept the audit but asked staff to continue to monitor the issues in question. Commissioner Holt seconded. Motion passed.

At this point in the meeting, Chairman Waters took up Agenda Item 4.

4. Review and approve Proposal for Internal Audit Services for FY2011.

Edward Seidenberg presented a Proposal for Internal Audit Services for Fiscal Year 2011 that would renew the contract with Clifton Gunderson and include 720 hours for $77,996. Commissioner Holt moved to approve the contract. Commissioner McAfee seconded. Motion passed.

5. Review of the State Auditor's Office Audit of Records Center Services.

Kenneth Wade presented findings and recommendations of a State Auditor's audit of State Records Center services that included cost recovery, inventory tracking and security and records destruction practices. Staff presented an action plan to implement the audit's recommendations. No action required.

3. Review and approve proposed Audit Committee Charter.

Commissioner McAfee moved to accept the proposed charter. Commissioner Holt seconded. Motion passed.

There being no further business before the Audit Committee, Chairman Waters adjourned the meeting at 10:11 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd

Director and Librarian

Page last modified: June 8, 2011