Texas State Library and Archives Commission


Audit Committee


August 3, 2010


Minutes

The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Tuesday, August 3, 2010, at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street in Austin, Texas.


Audit Committee Present:
Michael C. Waters, chairman


Larry G. Holt


Scott McAfee
Commissioners Present:
Sandra Pickett, chairman


Sharon T. Carr


Martha Doty Freeman


Sally Reynolds
Commissioners Absent:
Sally Reynolds
Staff present:
Peggy D. Rudd, director and librarian


Edward Seidenberg, assistant state librarian


Jelain Chubb, director, Archives and Information Services


Ava Smith, director, Talking Book Program


Deborah Littrell, director, Library Development


Beverley Shirley, director, Library Resource Sharing


Jan Ferrari, director, State and Local Records Management


Manuel Alvarez, director, Information Resources Technologies


Vince Houston, director, Administrative Services


Tracy Kuhn Lash, executive assistant


Danielle Plumer, coordinator, Texas Heritage Online
Guests present:
Susan C. Van Hoozer, Clifton Gunderson, LLP


Michael A. Dean, Clifton Gunderson, LLP


Doug Whitworth, Clifton Gunderson, LLP


Pat Tuohy, Central Texas Library System


Sandra Vice, State Auditor's Office


Kenneth Wade, State Auditor's Office


Daniel Wattles, State Auditor's Office


Lena Conklin, Legislative Budget Board


Adam Wright, North Texas Regional Library System


Elizabeth Swan, Houston Area Library System


Ann Crockett, Houston Area Library System


Bill Crockett, Houston Area Library System


Casey Fannin, House Appropriations Committee


Gloria Meraz, Texas Library Association


Charlotte McCann, Friends of Libraries & Archives of Texas

Chairman Waters convened the meeting at 9:00 a.m.

1. Review and approve Internal Audit of the Library Development Division.

Susan Van Hoozer presented an internal audit of the Library Development's library accreditation process in State Fiscal Year 2010. The audit found that the decision-making process for public library accreditation is working very well. Commissioner McAfee moved to approve the audit. Commissioner Holt seconded. Motion passed.

2. Review and approve Evaluation of Compliance with Information Technology Requirements (1 TAC 202).

Michael A. Dean presented findings of a TAC 202 audit that overall found the agency in compliance with a few exceptions. After discussion, Commissioner McAfee moved to accept the audit but asked staff to continue to monitor the issues in question. Commissioner Holt seconded. Motion passed.

At this point in the meeting, Chairman Waters took up Agenda Item 4.

4. Review and approve Proposal for Internal Audit Services for FY2011.

Edward Seidenberg presented a Proposal for Internal Audit Services for Fiscal Year 2011 that would renew the contract with Clifton Gunderson and include 720 hours for $77,996. Commissioner Holt moved to approve the contract. Commissioner McAfee seconded. Motion passed.

5. Review of the State Auditor's Office Audit of Records Center Services.

Kenneth Wade presented findings and recommendations of a State Auditor's audit of State Records Center services that included cost recovery, inventory tracking and security and records destruction practices. Staff presented an action plan to implement the audit's recommendations. No action required.

3. Review and approve proposed Audit Committee Charter.

Commissioner McAfee moved to accept the proposed charter. Commissioner Holt seconded. Motion passed.

There being no further business before the Audit Committee, Chairman Waters adjourned the meeting at 10:11 a.m.

Respectfully submitted,

Peggy D. Rudd

Peggy D. Rudd


Director and Librarian


Page last modified: June 8, 2011