Texas State Library and Archives Commission
Audit Committee
August 3, 2010
Minutes
The Texas State Library and Archives Commission (TSLAC) Audit Committee met on Tuesday, August 3, 2010, at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street in Austin, Texas.
Larry G. Holt
Scott McAfee
Sharon T. Carr
Martha Doty Freeman
Sally Reynolds
Edward Seidenberg, assistant state librarian
Jelain Chubb, director, Archives and Information Services
Ava Smith, director, Talking Book Program
Deborah Littrell, director, Library Development
Beverley Shirley, director, Library Resource Sharing
Jan Ferrari, director, State and Local Records Management
Manuel Alvarez, director, Information Resources Technologies
Vince Houston, director, Administrative Services
Tracy Kuhn Lash, executive assistant
Danielle Plumer, coordinator, Texas Heritage Online
Michael A. Dean, Clifton Gunderson, LLP
Doug Whitworth, Clifton Gunderson, LLP
Pat Tuohy, Central Texas Library System
Sandra Vice, State Auditor's Office
Kenneth Wade, State Auditor's Office
Daniel Wattles, State Auditor's Office
Lena Conklin, Legislative Budget Board
Adam Wright, North Texas Regional Library System
Elizabeth Swan, Houston Area Library System
Ann Crockett, Houston Area Library System
Bill Crockett, Houston Area Library System
Casey Fannin, House Appropriations Committee
Gloria Meraz, Texas Library Association
Charlotte McCann, Friends of Libraries & Archives of Texas
Chairman Waters convened the meeting at 9:00 a.m.
1. Review and approve Internal Audit of the Library Development Division.
Susan Van Hoozer presented an internal audit of the Library Development's library accreditation process in State Fiscal Year 2010. The audit found that the decision-making process for public library accreditation is working very well. Commissioner McAfee moved to approve the audit. Commissioner Holt seconded. Motion passed.
2. Review and approve Evaluation of Compliance with Information Technology Requirements (1 TAC 202).
Michael A. Dean presented findings of a TAC 202 audit that overall found the agency in compliance with a few exceptions. After discussion, Commissioner McAfee moved to accept the audit but asked staff to continue to monitor the issues in question. Commissioner Holt seconded. Motion passed.
At this point in the meeting, Chairman Waters took up Agenda Item 4.
4. Review and approve Proposal for Internal Audit Services for FY2011.
Edward Seidenberg presented a Proposal for Internal Audit Services for Fiscal Year 2011 that would renew the contract with Clifton Gunderson and include 720 hours for $77,996. Commissioner Holt moved to approve the contract. Commissioner McAfee seconded. Motion passed.
5. Review of the State Auditor's Office Audit of Records Center Services.
Kenneth Wade presented findings and recommendations of a State Auditor's audit of State Records Center services that included cost recovery, inventory tracking and security and records destruction practices. Staff presented an action plan to implement the audit's recommendations. No action required.
3. Review and approve proposed Audit Committee Charter.
Commissioner McAfee moved to accept the proposed charter. Commissioner Holt seconded. Motion passed.
There being no further business before the Audit Committee, Chairman Waters adjourned the meeting at 10:11 a.m.
Respectfully submitted,
Peggy D. Rudd
Director and Librarian