Texas State Library and Archives Commission
Ad Hoc Committee on the Sam Houston Regional Library and Research Center
March 27, 2011
The Texas State Library and Archives Commission (TSLAC) Ad Hoc Committee on the Sam Houston Regional Library and Research Center met on Sunday, March 27, 2011, in the Reading Room at the Sam Houston Regional Library and Research Center, 650 FM 1011 in Liberty, Texas.
Larry G. Holt
Martha Doty Freeman
Sandra J. Pickett, chairman
Sharon T. Carr
Wm. Scott McAfee
Jelain Chubb, director, Archives and Information Services
Darlene Mott, reference services coordinator
Tracy Kuhn Lash, executive assistant
1. Discussion of issues related to the January 24, 2011 Draft Internal Audit of the Sam Houston Regional Library and Research Center, including a tour of the facilities.
Sandra J. Pickett called the committee meeting to order at 1:24 p.m. Peggy Rudd thanked the committee for being present to discuss the Draft Internal Audit of the Sam Houston Regional Library and Research Center conducted by Clifton Gunderson, LLC. She told the committee that operational issues noted for correction in the audit will be addressed by staff with the expectation that the committee address certain policy issues set forth in the audit. She said that the audit is still a confidential working document.
Discussion included the center's history, use of the grounds, the nature of the facility, how to honor donors, procedures for accepting donations whether they are records, artifacts or buildings and issues relating to the center's support groups. Chairman Pickett provided a great deal of background information on the Center. She is a resident of Liberty, a member of one of the center's support groups and also was personally acquainted with Governor Price and Mrs. Jean Daniel who donated the land and buildings to the agency.
Committee members expressed concern that functions at the center may have broadened over the years making it difficult to meet the center's statutory obligations and stretching the center's staff and resources to an unsustainable level as evidenced by many of the audit findings. The committee agreed that the center's mission statement should be rewritten to be more closely aligned with the agency's mission, governing statutes and the original deed of gift. Peggy Rudd proposed that agency staff draft a new mission statement and provide to the committee by April 7. The committee agreed.
After a tour of the library and research center, Chairman Pickett adjourned the committee meeting at 5:00 p.m.