Texas State Library and Archives Commission
August 12, 2011
The Texas State Library and Archives Commission Audit Committee met on Friday, August, 12, 2011, in the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin, Texas.
Committee Present: Michael C. Waters, chairman
Larry G. Holt
Wm. Scott McAfee
Commissioners Present: Sandra J. Pickett
Sharon T. Carr
Martha Doty Freeman
Commissioners Absent: Sally Reynolds
Staff Present: Peggy D. Rudd, director and librarian
Edward Seidenberg, deputy director
Jelain Chubb, director, Archives and Information Services
Sarah Jacobson, manager, Records Management Assistance
Michael Reagor, government information analyst
Tracy Kuhn Lash, executive assistant
Lynne Margolis, communications specialist
Deborah Littrell, director, Library Development and Networking
Ava Smith, director, Talking Book Program
Vincent Houston, director, Administrative Services
Manuel Alvarez, director, Information Resources Technologies
Guests: Gloria Meraz, Texas Library Association
Frank Vito, Clifton Gunderson, LLC
Tressie Landry, Clifton Gunderson, LLC
Audit Committee Chairman Waters called the meeting to order at 9:15 a.m. and introduced Frank Vito who informed the committee that Tressie Landry has been assigned to conduct remaining audits for the agency after the previous auditor left the firm due to relocation. Mr. Vito updated the committee on the status of pending audits and projects for Fiscal Year 2011.
1. Review and Approve the Audit of Grants Made to the City of Amarillo.
Tressie Landry presented methodology and findings of the Audit of Grants Made to the City of Amarillo and responded to questions from the committee and commission. Commissioner Holt moved to approve the audit. Commissioner McAfee seconded. Motion passed.
2. Review of the State Office of Risk Management’s Risk Management Program Review and the Corrective Action Plan.
Vincent Houston presented the findings of a Risk Management Program Review of the agency by the State Office of Risk Management and included the agency’s completed Corrective Action Plan. After questions and discussion, Commission Chairman Pickett asked staff to provide further information on specific issues and questions for the next commission meeting. No action was required.
Chairman Waters adjourned the committee at 9:55 a.m.