Texas State Library and Archives Commission

Agenda

October 13, 2011 – 10:00 a.m.

1201 Brazos Street; Room 215

Lorenzo de Zavala State Archives and Library Building, Austin

  1. Approve minutes of August 12, 2011 meetings of the Records Mgt Committee, Audit Committee, and Commission.

  2. Introductions.

  3. Public Comment.

  4. General announcements.

  5. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammar, or other revisions.

  6. Consideration of commemorative resolutions.

  7. Appeal loss of membership in the Texas Library System by the McGregor Public Library.

  8. Presentation by Texas Library Association President Jerilynn Williams regarding letter of Sep. 21, 2011, and follow up discussion.

  9. Review and approve acceptance of grants, and gifts greater than $500.

  10. Review and approve contracts greater than $100,000.

  11. Review and approve request from the TexShare Advisory Board regarding timeline for database bidding.

  12. Report of Audit Committee meeting.

    1. Review and approve the Limited Scope Desk Reviews of Selected Loan Star Grantees.

    2. Review and approve the Audit of Grants to the City of Houston.

    3. Annual review of the charter, activities and organizational structure of the Audit Committee.

    4. Review and approve the Audit Report for FY 2011.

    5. Review and approve the Annual Risk Assessment and Audit Plan for FY 2012.

    6. Review and approve the Contract for Internal Audit Services for FY 2012.

    7. Review the report on Employee Investigation.

  13. Report of the Director and Librarian. May include information or updates on agency programs (Talking Book, Library Development & Networking, Information Resources Technologies, State & Local Records Management, Archives & Information Services, Administrative Services, and Communications Office), key meetings and activities, Friends of Libraries and Archives of Texas, dashboard metrics, financial information, and the status of other new or ongoing issues.

  14. Authorization to adopt new rules (13 TAC 2.910-2.913) regarding the Impact Grants program.

  15. Authorization to propose new rules (13 TAC 7.161-7.166) regarding the storage of local government records.

  16. Report on the Strategic Directions project.

  17. Discussion of timelines of key activities and future commission meetings

  18. Discussion of follow up topics from August commission meeting.

  19. Discussion of topics for “Inner Workings” presentation.

Page last modified: October 6, 2011