Texas State Library and Archives Commission
November 14, 2011



The Texas State Library and Archives Commission met on Monday, November 14, 2011, in the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin, Texas.


Commissioners Present:               Sandra J. Pickett, chairman

                                                Martha Doty Freeman

                                                Sharon T. Carr

                                                Larry G. Holt

                                                Wm. Scott McAfee

                                                Sally Reynolds

                                                Michael C. Waters


Staff Present:                           Peggy D. Rudd, director and librarian

                                                Edward Seidenberg, deputy director

                                                Jelain Chubb, director, Archives and Information Services

                                                Sarah Jacobson, manager, Records Management Assistance

                                                Tracy Kuhn Lash, executive assistant

                                                Stacey Million, communications officer

                                                Manuel Alvarez, director, Information Resources Technologies

                                                Deborah Littrell, director, Library Development and Networking

                                                Ava Smith, director, Talking Book Program

                                                Vincent Houston, director, Administrative Services


Guests:                                     Gloria Meraz, Texas Library Association

                                                Susan Mann, Director, Hillsboro City Library


Chairman Pickett called the meeting to order at 10:01 a.m.

1.      Introductions.

Chairman Pickett welcomed everyone and recognized Gloria Meraz and Susan Mann.

2.      Public Comment. 

Gloria Meraz thanked the commission for looking at the issues affecting libraries and said she is looking forward to working with them in planning for the future.

3.      General Announcements. There were no announcements.

4.      Discussion of the strategic vision of the agency, in anticipation of the preparation of the
Agency Strategic Plan, 2013-2017

Chairman Pickett noted that the agency is charged with crafting a five-year strategic plan each biennium. The most recent plan was adopted in July 2010 covering the period of 2011-2015. Chairman Pickett led a discussion on a wide variety of program and policy issues related to the goals, objectives, and strategic directions for funding and service delivery of agency programs.  The meeting was held as an open-forum, strategic planning session in which commissioners discussed issues of mutual interest and concerns together with agency staff and guests.  Chairman Pickett asked commissioners and staff to discuss whether the agency had achieved specific goals identified in the last strategic planning session in 2010.  Topics discussed included whether the agency has made the archives more accessible and appreciated by Texans and how well the agency has built capacity and support for libraries and librarians. 

5.      Discussion of future meetings and timelines.

Chairman Pickett informed the commission and staff that she would like to hold a meeting in January to continue strategic planning discussion and to take care of any commission business, in lieu of a February meeting so that the commission can provide a strategic vision to the Texas Library Association by the end of January.  Staff will contact commissioners to determine the best date.

Chairman Pickett recessed the meeting for lunch at 11:55 a.m.

6.      Executive session, as authorized by Government Code 551.074, regarding personnel matters.

Chairman Pickett called the meeting back to order and as authorized by Government Code 551.074 called the commission into executive session to discuss personnel matters at 12:30 p.m.

The commission returned to open session at 3:05 p.m. Commissioner McAfee moved to adjourn the meeting. Commissioner Reynolds seconded with Chairman Pickett noting that Commissioner Carr had departed the meeting for travel reasons. Motion passed.

Chairman Pickett adjourned the meeting at 3:08 p.m.

Page last modified: April 9, 2012