Texas State Library and Archives Commission Agenda

June 5, 2012 – 10:00 a.m.
1201 Brazos Street; Room 215
Lorenzo de Zavala State Archives and Library Building, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items.

The commission may go into executive session on any agenda item, as authorized by the Open Meetings Act, Gov't Code Chapter 551.

  1. Approve minutes of April 17, 2012 meetings of the Audit Committee and the Commission.
  2. Introductions.
  3. Public Comment.
  4. General announcements and discussion of future meeting dates and locations.
  5. Conflict of interest disclosure.
  6. Consent agenda: non-substantive corrections such as spelling, numbering, punctuation, grammar, or other revisions.
  7. Consideration of commemorative resolutions.
  8. Presentation by the Honorable Jerry Patterson.
  9. Presentation of grant award by the Texas Historical Foundation.
  10. Review and approve acceptance of grants, and gifts greater than $500.
  11. Report on the Talking Book Program’s selection as the Library of the Year by the Library of Congress National Library Service for the Blind and Physically Handicapped.
  12. Review and approve contracts greater than $100,000.
  13. Report of Audit Committee meeting.

    a. Discussion of the risk assessment process for the FY 2013 Audit Plan.
    b. Review and reapprove agency's fraud prevention program.
    c. Review and approve Follow-Up Internal Audit of State Auditor’s Office Audit Report of Records Center Services issued July 2010.
    d. Review and approve the Internal Audit of the Records Management Assistance unit of the State & Local Records Management Division.
    e. Review and approve the Internal Audit of TAC 202 Compliance.
    f. Information regarding the Audit of Subrecipient Monitoring of the BTOP grant.

  14. Report of the Director and Librarian. May include information or updates on agency programs (Talking Book, Library Development & Networking, Information Resources Technologies, State & Local Records Manage­ment, Archives & Information Services, Administrative Services, Communications Office, and Sam Houston Regional Library and Research Center), key meetings and activities, Friends of Libraries and Archives of Texas, financial information, and the status of other new or ongoing issues.
  15. Status report on the Local Government Records Storage Task Force.
  16. Discuss and approve the FY 2013 fee schedules related to records storage and imaging services.
  17. Authorization to adopt amendments to 13 TAC 7.125, regarding local government records retention schedules: GR (Records Common to Local Governments).
  18. Authorization to adopt amendments to 13 TAC 6.10, regarding the Texas State Records Retention Schedule (4th Edition).
  19. Authorization to adopt rule review of Chapter 1 (Library Development).
  20. Authorization to adopt rule review of Chapter 4 (School Library Programs).
  21. Discuss and approve the Library Services and Technology Act Five-Year Plan for Texas FY 2013-2017.
  22. Discuss issues related to Sam Houston Regional Library & Research Center, including visit by commission members.
  23. Discuss and approve the Agency Strategic Plan for FY 2013-2017.
  24. Discuss preparation of the Legislative Appropriations Request for FY 2014-2015.
  25. Executive session, as authorized by TEX. GOV’T. CODE § 551.071 and § 551.074, regarding consultations with attorney and personnel matters, respectively.
Page last modified: January 22, 2014