Texas State Library and Archives Commission
July 30, 2013
The Texas State Library and Archives Commission Audit Committee met on Friday, July 30, in the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin, Texas.
Wm. Scott McAfee, chairman
Sharon T. Carr
F. Lynwood Givens
Michael C. Waters
Martha Doty Freeman
Larry G. Holt
Sandra J. Pickett
Edward Seidenberg, interim director and librarian
Manuel Alvarez, director, Information Resources Technologies
Jelain Chubb, director, Archives and Information Services
Craig Kelso, director, State and Local Records Management
Deborah Littrell, director, Library Development and Networking
Donna Osborne, director, Administrative Services
Ava Smith, director, Talking Book Program
Cesar Garza, communications officer
Tracy Kuhn Lash, executive assistant
Joe Thrash, Office of the Attorney General
Marty Parker, Myers and Stauffer
- Review and approve Audit Committee recommendations regarding:
- Review and approval of the Internal Audit of Employee Data Reporting.
- Review and approval of the Internal Audit of Travel Expenditures.
Marty Parker presented findings of the Internal Audit of the Employee Data Reporting to ensure consistency and accuracy of the data reported by staff to the commission. While agency reporting was found to be accurate, auditors recommended simplifying the report format. Seidenberg reported that this change had already been made. Commission members expressed satisfaction with the confirmation of veracity and the reporting change. Commissioner Carr moved to accept the audit. Commissioner Givens seconded. Motion passed unanimously.
Marty Parker presented findings of the Internal Audit of Travel Expenditures which audited travel-related expenses for agency employees and found nothing significant jeopardizing compliance with state travel rules and requirements. Commissioner Carr moved to accept the audit. Commissioner Givens seconded. Motion passed unanimously.
- Report on revisions to Internal Audit work plans for 2013 and 2014. Audit Chairman McAfee reported that after selection of a new audit firm for internal audit services in FY2014, all parties agreed it was a better use of agency funds and contractor hours for the new vendor to develop the Audit Plan for 2014. No action required.
There being no further business before the committee, Audit Chairman McAfee adjourned the meeting at 9:29 a.m.