Texas State Library and Archives Commission
October 16, 2015
The Texas State Library and Archives Commission Audit Committee met on Friday, October 16, 2015, at the Mary and John Gray Library, Lamar University, 211 Redbird Lane, Beaumont, Texas.
Sharon T. Carr
F. Lynwood Givens
Michael C. Waters, commission chair
Larry G. Holt
Sandra J. Pickett
Martha Doty Freeman
Wm. Scott McAfee
Mark Smith, director and librarian
Donna Osborne, chief operations and fiscal officer
Jelain Chubb, director, Archives and Information Services
Craig Kelso, director, State and Local Records Management
Ava Smith, director, Talking Book Program
Tracy Kuhn Lash, executive assistant
Joe Thrash, Office of the Attorney General
Kimberly Lopez-Gonzales, Garza/Gonzalez & Associates
Rene E. Gonzalez, Garza/Gonzalez & Associates
Denise Milton, Jasper Public Library
Shannon L. Copeland, director, Lamar University Alumni Affairs
Dr. Kenneth Evans, president, Lamar University
David Carroll, director of library services, Lamar University
Commissioner Carr called the Audit Committee to order at 8:30 a.m.
- Annual review for the charter, activities and organizational structure of the Audit Committee.
Commissioner Givens moved to accept the Audit Committee Charter with one change regarding time frames for management updates to the committee. Commissioner Carr seconded. Motion passed.
- Review and approve the Internal Audit on Grants Management.
Rene E. Gonzales presented the Internal Audit on Grants Management. For future grants management audits, the committee asked for an additional summary that would determine if grants awarded met agency goals. Commissioner Givens moved to accept the audit. Commissioner Carr seconded. Motion passed.
Commissioner Carr recessed the Audit Committee meeting at 9:00 a.m. and called the meeting back to order at 9:22 a.m.
- Review and accept the Audit Report for FY 2015.
Rene E. Gonzales presented the Annual Internal Audit Report for FY 2015 which included three internal audits and one report following up on previous year’s audit. Commissioner Givens moved to accept the audit. Commissioner Carr seconded. Motion passed.
Commissioner Carr adjourned the Audit Committee meeting at 9:30 a.m.