Texas State Library and Archives Commission
Audit Committee
October 16, 2015

Minutes

The Texas State Library and Archives Commission Audit Committee met on Friday, October 16, 2015, at the Mary and John Gray Library, Lamar University, 211 Redbird Lane, Beaumont, Texas.

Committee Present:

Sharon T. Carr

F. Lynwood Givens

 
Commissioners Present:

Michael C. Waters, commission chair

Larry G. Holt

Sandra J. Pickett
 

Commissioners Absent:

Martha Doty Freeman

Wm. Scott McAfee

 
Staff Present:

Mark Smith, director and librarian

Donna Osborne, chief operations and fiscal officer

Jelain Chubb, director, Archives and Information Services

Craig Kelso, director, State and Local Records Management

Ava Smith, director, Talking Book Program

Tracy Kuhn Lash, executive assistant

 
Guests:

Joe Thrash, Office of the Attorney General

Kimberly Lopez-Gonzales, Garza/Gonzalez & Associates

Rene E. Gonzalez, Garza/Gonzalez & Associates

Denise Milton, Jasper Public Library

Shannon L. Copeland, director, Lamar University Alumni Affairs

Dr. Kenneth Evans, president, Lamar University

David Carroll, director of library services, Lamar University

 

Commissioner Carr called the Audit Committee to order at 8:30 a.m.

  1. Annual review for the charter, activities and organizational structure of the Audit Committee.

    Commissioner Givens moved to accept the Audit Committee Charter with one change regarding time frames for management updates to the committee. Commissioner Carr seconded. Motion passed.
     
  2. Review and approve the Internal Audit on Grants Management.

    Rene E. Gonzales presented the Internal Audit on Grants Management. For future grants management audits, the committee asked for an additional summary that would determine if grants awarded met agency goals. Commissioner Givens moved to accept the audit. Commissioner Carr seconded. Motion passed.

    Commissioner Carr recessed the Audit Committee meeting at 9:00 a.m. and called the meeting back to order at 9:22 a.m.

  3. Review and accept the Audit Report for FY 2015.

    Rene E. Gonzales presented the Annual Internal Audit Report for FY 2015 which included three internal audits and one report following up on previous year’s audit. Commissioner Givens moved to accept the audit. Commissioner Carr seconded. Motion passed.

    Commissioner Carr adjourned the Audit Committee meeting at 9:30 a.m.

Page last modified: February 25, 2016