Texas State Library and Archives Commission
Audit Committee
August 2, 2016


The Texas State Library and Archives Commission Audit Committee met on Tuesday, August 2, 2016, at at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin, Texas.

Committee Present:

Wm. Scott McAfee, committee chair

Sharon T. Carr


Commissioners Present:

Michael C. Waters, commission chair

F. Lynwood Givens

Larry G. Holt


Commissioners Absent:

Romanita Matta-Barrera

Martha Wong


Staff Present:

Mark Smith, director and librarian

Donna Osborne, chief operations and fiscal officer

Jelain Chubb, director, Archives and Information Services

Craig Kelso, director, State and Local Records Management

Deborah Littrell, director, Library Development and Networking

Ava Smith, director, Talking Book Program

Tracy Kuhn Lash, executive assistant

Michael Ford, network operations coordiantor



Veena Mohan, Office of the Attorney General

Rene E. Gonzalez, Garza/Gonzalez & Associates

Laurie Mahaffrey, Connecting Texas Libraries Statewide


Commissioner McAfee called the meeting to order at 8:31 a.m. and took up agenda item 2.

  1. Review and approve SAO audit report on financial processes.

    Donna Osborne presented the State Auditor’s audit report on financial processes and responded to questions from the committee. After discussion, Commissioner McAfee said he would like a follow-up report on how the agency is implementing recommendations to address issues identified in the audit.
  2. Review and approve internal audit on Talking Book Program: Circulation.

    Rene Gonzalez presented the internal audit on the Talking Book Program’s Circulation section. After discussion, Commissioner Carr moved to acknowledge receipt of the Talking Book Program audit. Commissioner McAfee seconded. Motion passed. In response to a request from Mark Smith, Commissioner McAfee moved to acknowledge the receipt of the State Auditor’s audit report on financial processes and management response to the audit. Commissioner Carr seconded. Motion passed.

  3. Report on IRT progress implementing audit recommendations.

    Michael Ford presented a status report on the agency’s implementation of recommendations from the 2016 Internal Audit of Information Resources Technologies, TAC 202, conducted earlier in the year and responded to questions from the commission. No action required. Commissioner McAfee requested periodic reports on the audit recommendations as they are implemented.

    There being no further business before the committee, Commissioner McAfee adjourned the meeting at 9:29 a.m.

Page last modified: November 4, 2016