Texas State Library and Archives Commission
August 2, 2016
The Texas State Library and Archives Commission Audit Committee met on Tuesday, August 2, 2016, at at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin, Texas.
Wm. Scott McAfee, committee chair
Sharon T. Carr
Michael C. Waters, commission chair
F. Lynwood Givens
Larry G. Holt
Mark Smith, director and librarian
Donna Osborne, chief operations and fiscal officer
Jelain Chubb, director, Archives and Information Services
Craig Kelso, director, State and Local Records Management
Deborah Littrell, director, Library Development and Networking
Ava Smith, director, Talking Book Program
Tracy Kuhn Lash, executive assistant
Michael Ford, network operations coordiantor
Veena Mohan, Office of the Attorney General
Rene E. Gonzalez, Garza/Gonzalez & Associates
Laurie Mahaffrey, Connecting Texas Libraries Statewide
Commissioner McAfee called the meeting to order at 8:31 a.m. and took up agenda item 2.
- Review and approve SAO audit report on financial processes.
Donna Osborne presented the State Auditor’s audit report on financial processes and responded to questions from the committee. After discussion, Commissioner McAfee said he would like a follow-up report on how the agency is implementing recommendations to address issues identified in the audit.
Review and approve internal audit on Talking Book Program: Circulation.
Rene Gonzalez presented the internal audit on the Talking Book Program’s Circulation section. After discussion, Commissioner Carr moved to acknowledge receipt of the Talking Book Program audit. Commissioner McAfee seconded. Motion passed. In response to a request from Mark Smith, Commissioner McAfee moved to acknowledge the receipt of the State Auditor’s audit report on financial processes and management response to the audit. Commissioner Carr seconded. Motion passed.
Report on IRT progress implementing audit recommendations.
Michael Ford presented a status report on the agency’s implementation of recommendations from the 2016 Internal Audit of Information Resources Technologies, TAC 202, conducted earlier in the year and responded to questions from the commission. No action required. Commissioner McAfee requested periodic reports on the audit recommendations as they are implemented.
There being no further business before the committee, Commissioner McAfee adjourned the meeting at 9:29 a.m.