Texas State Library and Archives Commission Agenda

October 27, 2016 – 9:00 a.m.

Stephens Central Library, Tom Green County Library System
33 W. Beauregard, San Angelo, Texas

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items.

The commission may go into executive session on any agenda item, as authorized by the Open Meetings Act, Gov't Code Chapter 551.

  1. Welcome, introductions, and general announcements.
  2. Consideration of commemorative resolutions.

  3. Approve minutes of August 2, 2016 Audit and Commission meetings.

  4. Public Comment.

  5. Conflict of interest disclosures.

  6. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammar, or other revisions.

  7. Review and approve Audit Committee recommendations regarding (1) annual review of the charter, activities, and organizational structure of the Audit Committee, (2) the Internal Audit on Records Management Assistance Unit, (3) the Internal Audit on Grants Management, (4) the Internal Audit Report for FY 2016, (5) the Internal Audit Plan for FY 2017, and (6) SORM Risk Management Program Review.

  8. Report of the Sam Houston Center ad hoc committee.

  9. Discussion of commission ad hoc committees.

  10. Review and approve acceptance of grants, and gifts greater than $500.

  11. Review and approve contracts greater than $100,000, and contract renewals.     

  12. Report on State Records Center building study.

  13. Executive session, as authorized by Texas Government Code §551.071, §551.074, and §551.076, regarding consultations with attorney, personnel matters, and security devices respectively.

  14. Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Resources Technologies, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). Also includes key meetings and activities, Friends of Libraries & Archives of Texas, and the status of other new or ongoing issues.

  15. Authorization to adopt amendments to 13 TAC 7.125(a)(5), regarding the Records Retention Schedule for Public Safety Agencies.

  16. Authorization to publish notice of intent to review Title 13, Chapter 6 rules regarding State Records.

  17. Report on agency financial information.

Page last modified: October 21, 2016