Texas State Library and Archives Commission Agenda

April 3, 2018 – 9:00 a.m.

Greenville Room, Level 2
Omni Hotel
555 S. Lamar Street, Dallas, Texas

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items.

The commission may go into executive session on any agenda item, as authorized by the Open Meetings Act, Gov't Code Chapter 551.

1. Welcome, introductions, and general announcements.
    
2. Consideration of commemorative resolution.
    
3. Approve minutes of February 12 and 13, 2018 Commission meeting.
    
4. Public Comment.
    
5. Conflict of interest disclosures.
    
6. Review of consent agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammar, or other revisions.
    
7. Review State Office of Risk Management On-Site Consultation Report.
    
8. Review and approve the following contracts greater than $100,000, contract renewals, and amendments:
   
   Multiple contracts for new TexShare core material not to exceed $7,700,000; two contracts with EBSCO Information Services, $146,036.88 and $80,268; two contracts with Encyclopedia Britannica in the following amounts: $389,500 and $1,000,000; three contracts with Gale Cengage in the following amounts: $1,500,000, $425,000, and $390,000; two contracts with ProQuest in the following amounts: $67,418 and $881,240; Learning Express, $45,091; TeachingBooks, $570,235; Family Place, $144,000.
    
9. Status report and discussion of TSLAC agency sunset review.
    
10. Review draft of Agency Strategic Plan, 2019-2023.
     
11. Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Resources Technologies, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). Also includes key meetings and activities, and the Friends of Libraries & Archives of Texas.
     
12. Discussion of future commission meeting dates.
     
13. Discussion of request pertaining to a recording in the Talking Book Program.
     
14. Report on agency needs for records and archives storage space.
     
15. Approval of records storage and imaging fee schedules for FY2019.
     
16. Authorization to adopt amended rule 13 TAC §7.125(a)(6), regarding local government records retention schedule SD (Records of public school districts).
     
17. Report on agency expenditures summary.
     
18. Executive Session under the Open Meetings Act. The commission may meet in Executive Session on any item listed above if authorized by the Texas Open Meetings Act, Tex. Gov’t Code Ch. 551.

Meeting Accessibility: Under the Americans with Disabilities Act, the Library and Archives Commission, upon request, will provide auxiliary aids and services. Those requesting auxiliary aids or services should notify Tracy Lash at the Library and Archives Commission, 1201 Brazos St., Austin, TX 78701, (512) 463-5460, tlash@tsl.texas.gov, or RELAY Texas (TTY: 7-1-1), as far in advance of the meeting as possible.