Texas State Library and Archives Commission
Agenda
June 3, 2022, 8:30 a.m.

In person:
Lorenzo de Zavala State Archives and Library Building 
1201 Brazos, Austin, Texas 78701

By video
Join Zoom Meeting:
https://us02web.zoom.us/j/82658801271

By Telephone (listen only):
+1 346 248 7799
Meeting ID: 826 5880 1271


The June 3, 2022, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Gov't Code, Chapter 551.


  OPENING ITEMS

 1.

 Welcome and introductions. 

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of May 12, 2022, Commission meeting.


4.
 
 Public Comment.

5.
 
 Conflict of interest disclosures.
  BRIEFINGS AND ACTION ITEMS

6.
 

 Elect Vice Chair.


7.
 

 Texas State Library and Archives Commission committee appointments.
 

8.
 
 Acceptance of a gift of $500 or greater. 
    Lynwood Givens to the Talking Book Program ($1000)
9.  
Review and approve the following contracts, contract renewals, and amendments. 
    a.    Planetary overhead scanner, $132,012
    b.    Amigos Library Services, not to exceed $560,000 
    c.    Middle Country Public Library (Family Place), not to exceed $180,000
 
10.  
 Review and approval of Joint Conference of Librarians of Color (JCLC) scholarship.
 
11.
 Review and approval of the Library Services and Technology Act Five Year Plan for IMLS.
 
12.
 Initial review and discussion of TSLAC Legislative Appropriations Request.
 
13.
 Review internal audit updates and review and accept internal audit report over procurement.
 
  RULES - ADOPTIONS
14.
 New 13 TAC Chapter 10, Archives and Historical Resources
    a.    §10.1, Definitions
    b.    §10.2, Public Access to Archival State Records and Other Historical Resources
 
15.
 Amendments to 13 TAC §6.10(a) and (b), Texas State Records Retention Schedule and University Records Retention Schedule.
 
  REPORTS
16.
 Daughters of the American Revolution, Libertad Chapter, Notice of intent to terminate agreement regarding administration of the Partlow House and Price Daniel Meeting Room in Liberty, Texas.
 
17.
 Update on targeted review of the School Library Standards.
 
18.
 Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing,  Library Development including e-resources solicitation, Information Technology Services, State and Local Records Management, Archives &  Information Services, Administrative Services, Communications Office, and Center for the Book). The report also includes activities of the Texas Libraries and Archives Foundation.
 
19.
 Report on agency expenditures summary.
 
  EXECUTIVE SESSION
20.
The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:
     •    §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters, including Texas State Library and Archives Commission vs. Corey Westmoreland, Cause No. D-1-GN-21-001381, 345th Judicial District Court, Travis County, Texas
     •    §551.076: Deliberation regarding security matters, including security personnel or devices or a security audit
 
  CLOSING ITEMS
21.
 Future commission and committee meeting dates.
 
22.  
 Commissioner email accounts.
 
23.  
 Adjournment.
 

How to watch or listen to the meeting remotely: 
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial 1 346 248 7799,
Meeting ID: 826 5880 1271.

How to provide public comment:
Members of the public who wish to provide public comment to the commission, either on a posted agenda item or during the public comment portion of the meeting, may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Bettina Williams at bwilliams@tsl.texas.gov by Wednesday, June 1.  Written comments received by email will be read aloud during the public comment portion of the meeting.

*If you wish to provide comment remotely (by Zoom), you must contact Bettina Williams (bwilliams@tsl.texas.gov) no later than Wednesday, 6/1/22.

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Bettina Williams by telephone at (512) 463-5460.

Page last modified: May 26, 2022