Texas State Library and Archives Commission Meeting
Audit Committee
Minutes
August 4, 2022
The Texas State Library and Archives Commission Audit Committee met on Tuesday, August 4, 2022, via videoconference.
Committee Members Present in Person:
Bradley S. Tegeler, Chair
Darryl Tocker
Committee Members Participating via Video:
Arthur T. Mann
Commissioners via Video:
Martha Wong, Commissioner Chair
Staff Present:
Gloria Meraz, Director and Librarian
Sarah Swanson, General Counsel
Bettina Williams, Executive Assistant
Staff Present via Video:
Donna Osborne, Chief Operations and Fiscal Officer
Guests Present:
Daniel Graves, Weaver and Tidwell
1. Welcome and introductions.
Commissioner Tegeler called the meeting to order at 10:01 a.m. and welcomed everyone to the meeting noting that the meeting was being conducted via videoconference as authorized by Texas Government Code §551.127. The meeting was posted on the Texas Register on July 27, 2022, and the notice indicated that the meeting would be conducted via teleconference providing a phone number for the public to use to access, listen, and participate in the meeting.
2. Roll Call for Members.
Commissioner Tegeler took a roll call of committee members and established a quorum. He noted for the record that only committee members may vote, and no action of the commission will be taken during the meeting.
3. Public Comment.
No public comments were received.
4. Approval of Minutes of Audit Committee Meeting of August 3, 2021.
Commissioner Tocker moved to approve the minutes of the August 3, 2021, Audit Committee meeting. Commissioner Mann seconded the motion. All committee members voted in favor, and the minutes were approved unanimously.
5. Presentation of Follow-up Reports on Archival Holdings and Research Materials, Preservation, and Contract Administration.
Daniel Graves of Weaver and Tidwell presented a status update and review of any remaining outstanding findings. This was an information and discussion item only. No action was required.
6. Extension and Amendment to Contract for Internal Auditing Services for FY 23.
Donna Osborne requested the committee’s consideration to bring to the full commission a one-year extension of the current contract to complete the Information Technology Services audit as well as an amendment to the contract to add an audit of the Records Center Services operations and submission of the agency’s FY 23 Internal Audit Report to the State Auditor’s Office.
Commissioner Mann moved to present the request to the full commission. Commissioner Tocker seconded the motion. All committee members voted in favor, and the motion passed unanimously.
7. Solicitation for Internal Auditing Services, FYs 24 – 29.
This was a discussion item only. No action was required.
8. Adjournment.
Commissioner Tegeler adjourned the meeting at 10:36 a.m.