Texas State Library and Archives Commission
Agenda
August 19, 2022, 8:30 a.m.

In person:
Lorenzo de Zavala State Archives and Library Building 
1201 Brazos, Austin, Texas 78701

By video:
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https://us02web.zoom.us/j/83516990651

Listen only:
+1 346 248 7799
Meeting ID: 835 1699 0651


The August 19, 2022, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551.
 


  OPENING ITEMS

 1.

 Welcome and introductions. 

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of July 29, 2022, Commission meeting.  


 4.
 
 Public Comment.

 5.
 
 Conflict of interest disclosures.

6.
 
 Presentation of commemorative resolution for Commissioner (Vice Chair) Lynwood Givens.
  BRIEFINGS AND ACTION ITEMS

 7.
 

 Review and approve the following contracts, contract renewals, and amendments: 

 FY 23 Contract Renewals and Non-Competitive Contracts Requiring Commission Approval
a)    Department of Information Services, Data Center Services (contract, $430,640).
b)    Alliance Work Partners (renewal of contract, $6,000).
c)    Texas Facilities Commission (renewal of contract for facilities management and maintenance, Shoal Creek and Promontory Point, $434,200).
d)    Texas State Library and Archives Commission (renewal of contract, $126,000).
e)    WorkQuest (contract renewal, $30,000).
f)    WorkQuest (contract renewal, $30,000).
g)    Sirsi Corporation (renewal of contract for electronic catalog system, $84,304.93)
h)    Enfold/Ploud (renewal of contract, not-to-exceed $90,000).
i)    Collaborative Summer Library Program (CSLP) (renewal of contract, $90,000).
j)    ProQuest (renewal of contract, $29,449).

 FY 23 Standard Contracts
k)    Education Service Center (ESC) Region 20 (renewal of contract for the TexQuest Program Educational Partner not-to-exceed $433,357.74).
l)    Amigos Library Services (renewal of contract for statewide TExpress courier service not-to-exceed $273,798).
m)    OCLC (renewal of contract for WorldCat Database and Navigator Interlibrary Loan not-to-exceed $2,404,081.52).
n)    Interagency Contract for Education and Public Awareness on Digital Navigator Program (not-to-exceed $200,000)
o)    Preservica (renewal of contract not-to-exceed $125,000)
p)    Data Management, Inc. (contract for WebREADS, $58,212).

 E-resources Contracts
q)    Cengage Learning, Inc. (contract for TexShare/TexQuest, $7,616,500).
r)    ProQuest, LLC (contract for TexShare/TexQuest, $3,889,294).
s)    EBSCO Information Services, LLC (contract for TexShare/TexQuest, $6,278,082).
t)    Encyclopædia Britannica (contract for TexShare/TexQuest, $1,942,500).
u)    TeachingBooks.net, LLC (contract TexShare/TexQuest, $605,731).
v)    Infobase Holdings, Inc. (contract for TexQuest, $677,950).


 8.
 

 Libraries and Talking Book Committee Update (briefing only).
 

 9.
 
 Audit Committee Update (briefing and possible action).
         •    Consideration of audit committee recommendation on extension and amendment of contract for internal auditing services
 10.  
 Acceptance of Fiscal Year 2022 Annual Internal Audit Report and Approval of Internal Audit Plan for Fiscal Year End 2023.   
 
11.  
 Appointment of Library Systems Act Advisory Board Members.
 

12.
 
 Appointment of TexShare Advisory Board Members.
  REPORTS

13.
 
 Update on Sam Houston Regional Library and Research Center.

14.
 
 Update on targeted review of the School Library Standards.

15.
 
 
Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development including School Library Standards, Information Technology Services, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). The report also includes activities of the Texas Libraries and Archives Foundation.
 

16.
 
 Report on agency expenditures summary.
  EXECUTIVE SESSION

17.
 
 
The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:
       •    §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters, including consultation with attorney regarding Commission contract approval procedures and gift of Dorothy Lee Pope.
 

18.
 
 Discussion and possible action on items discussed in Executive Session
  CLOSING ITEMS

19.
 
 Future commission meeting dates.

20.
 
 Adjournment.

How to watch or listen to the meeting remotely: 
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial 1 346 248 7799, Meeting ID: 835 1699 0651.

How to provide public comment:
Members of the public who wish to provide public comment to the commission, either on a posted agenda item or during the public comment portion of the meeting, may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Bettina Williams at bwilliams@tsl.texas.gov by Wednesday, August 17.  Written comments received by email will be read aloud during the public comment portion of the meeting.

*If you wish to provide comment remotely (by Zoom), you must contact Bettina Williams (bwilliams@tsl.texas.gov) no later than Wednesday, 8/17/22. 

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Bettina Williams by telephone at (512) 463-5460.

Page last modified: August 12, 2022