Texas State Library and Archives Commission
Agenda
April 14, 2023, 9:00 a.m. or upon adjournment of the Audit Committee Meeting

In person:
Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street
Austin, Texas

By video:
Join Zoom Meeting

https://us02web.zoom.us/j/89408187870

By telephone (listen only):
+1 346 248 7799
Meeting ID: 894 0818 7870 
 


The April 14, 2023, meeting of the Texas State Library and Archives Commission (Commission) will be held by videoconference as authorized by Texas Government Code §551.127. One or more commissioners, including the presiding officer, will be physically present at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551.


  OPENING ITEMS

 1.

 Welcome and introductions. 

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of February 3, 2023, Commission meeting.


 4.
 
 Public Comment. Members of the public should state their full name and organization affiliation, if any, before speaking.

 5.
 
 Conflict of interest disclosures.
  BRIEFINGS AND ACTION ITEMS

 6.
 

 Acceptance of a gift of $500 or greater.

•    Gift from Ken Koch to the Talking Book Program


 7.
 

 Review and approve the following contracts, contract renewals, and amendments:

a)    Encyclopedia Britannica (renewal of TexQuest contract)
b)    Infobase Holdings, Inc. (renewal of TexQuest contract)
c)    EBSCO Information Services, LLC (renewal of TexShare and TexQuest contract) 
d)    TeachingBooks.net, LLC (renewal of TexShare and TexQuest contract) 
e)    ProQuest, LLC (renewal of TexShare and TexQuest contract) 
f)    ProQuest, LLC, for ongoing access fee for Sanborn Maps, 20th Century American and English Poetry (renewal of TexShare and        TexQuest contract)  
g)    Cengage Learning (contract increase)
h)    Perpetual access resources offered by EBSCO Information Services, LLC, Cengage Learning, and ProQuest, LLC (one-time      purchases)
i)    Middle Country Public Library for Family Place Libraries (renewal of contract)


 8.
 
 Approval of FY 2024 fee schedules for state records storage and imaging costs under 13 TAC §6.121, Micrographics Services Fee Schedule (Imaging Services) and 13 TAC §6.122, Records Storage Services Fee Schedule.
 9.  
 Libraries and Talking Book Program Committee Update (briefing):
  • Update on initiatives from the Library Development and Networking Division, including targeted review of School Library Programs: Standards and Guidelines, and process to review Public Library Accreditation Standards
  • Update on Talking Book Program, including proposed amendments to 13 TAC Chapter 9, Talking Book Program, and programs for patrons

10.
 

 Audit Committee Update (briefing and possible action):

  • Internal Audit over Records Center Services
  • Status Report on Internal Audit Plan and Schedule
  • Update on Solicitation Process for Internal Auditing Services, FYs 24-28 
  RULES - PROPOSALS
11.

 13 TAC Chapter 9, Talking Book Program:

  • Repeal §9.1, Definitions
  • New §9.1, Definitions
  • Amend §9.2, Administration
  • Amend §9.3, Eligibility
  • Amend §9.4, Application for Service
  • Amend §9.5, Priority Service to Veterans
  • Amend §9.6, Status of Users
  • Amend §9.7, Playback Equipment
  • Amend §9.8, Books and Magazines
  • Amend §9.9, Availability of Materials
  • Amend §9.11, Misuse of Service
  • Amend §9.12, Notification of Potential Suspension
  • Amend §9.13, Correction of Problem
  • Amend §9.14, Suspension of Service
  • Amend §9.15, Reinstatement of Service
  • Amend §9.16, Termination of Service
  • Amend §9.17, Transfer of Service 
  • Amend §9.18, Reactivation of Accounts

12.
 

 Notice of Intent to Review 13 TAC Ch. 1, Library Development, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.

  RULES - ADOPTIONS

13.
 

 Review of 13 TAC Ch. 9, Talking Book Program, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.

  REPORTS

14.
 
 
 Upate on the 88th Legislative Session.
 

15.
 
 
Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Technology Services, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). The report also includes activities of the Texas Libraries and Archives Foundation, an update on licensing Texas historical newspapers, and a review of the event held on March 23, 2023, for the exhibit Texas Governors and Their Times, 1846-1946.
 
   EXECUTIVE SESSION

16.
 

 The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:
  • §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters, including Texas State Library and Archives Commission vs. Corey Westmoreland, Cause No. D-1-GN-21-001381, 345th Judicial District Court, Travis County, Texas.

 
  CLOSING ITEMS

17.
 
 Demonstration of Braille Reader, Talking Book Program.
18.

 Financials.


19.
 
 Future commission and committee meeting dates.
20.
 Adjournment.
 

How to watch or listen to the meeting remotely: 
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial 1 346 248 7799, Meeting ID: Meeting ID: 894 0818 7870.

How to provide public comment:
Members of the public who wish to provide public comment to the commission, either on a posted agenda item or during the public comment portion of the meeting, may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Sarah Swanson by Wednesday, April 12.  Written comments received by email will be read aloud during the public comment portion of the meeting.

*If you wish to provide comment remotely (by Zoom), you must contact Sarah Swanson (sswanson@tsl.texas.gov) no later than Wednesday, 4/12/23.  

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Sarah Swanson by telephone at (512) 463-5460.
 

Page last modified: April 5, 2023