Texas State Library and Archives Commission
Agenda
June 2, 2023, 8:30 a.m.

In person:
Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street
Austin, Texas

By video:
Join Zoom Meeting

https://us02web.zoom.us/j/86560444458

By telephone (listen only):
+1 346 248 7799
Meeting ID: 865 6044 4458 


The June 2, 2023, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This meeting will also be conducted by videoconference in accordance with section 551.127 of the Texas Government Code. One or more commissioners, including the presiding officer, will be physically present at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551.


  OPENING ITEMS

 1.

 Welcome and introductions. 

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of April 14, 2023, Commission meeting.


 4.
 
 Public Comment.

 5.
 
 Conflict of interest disclosures.

 6.
 

 Resolution honoring Ruth Borinstein, Talking Book Program volunteer.

  BRIEFINGS AND ACTION ITEMS

 7.
 

 Review and approve the following contracts, contract renewals, and amendments:

a)    Extension of contract for Amigos Library Services, Inc. (TExpress Courier Program)
b)    Renewal of contract with vendors to provide e-books for E-Read Texas Program
c)    Renewal of contract for OCLC’s WorldCat Database and Navigator Interlibrary Loan (ILL) system


 8.
 
 
 Approval of annual FY 2024 competitive grant awards:

a)    Special Projects Grants 
b)    TexTreasures Grants 
c)    Regional ILS Cooperative Grants 

 9.  
 School Library Programs: Standards and Guidelines for Texas (13 Tex. Admin. Code §4.1).
 

10.
 

 Minimum Standards for Accreditation of Libraries in the State Library System (13 Tex. Admin. Code Ch. 1, Subchapter C).

  RULES - PROPOSALS
11.

 13 TAC Chapter 3, State Publications Depository Program

  • Amendment to §3.5, Standard Exemptions for State Publications in All Formats
  • Amendment to §3.6, Special Exemptions

12.
 

 13 TAC Chapter 10, Archives and Historical Resources

  • Amendment to §10.1, Definitions
  • New §10.5, Transfer of State Agency Records to the State Archives
  RULES - ADOPTIONS

13.
 

 13 TAC Chapter 2, General Policies and Procedures, Subchapter A, Policies and Procedures of the Commission

  • Amendment to §2.2, Responsibilities of Commission and the Director and Librarian
  • Amendment to §2.70, Vehicle Fleet Management
  • New §2.77, Contract Approval Authority and Responsibilities

14.
 
 
 13 TAC Chapter 2, General Policies and Procedures, Subchapter C, Grant Policies, Division 1, General Grant Guidelines
  • Amendment to §2.112, Eligible and Ineligible Expenses
  • Amendment to §2.116, Uniform Grants Management Standards (UGMS)
  RULE REVIEWS

15.
 
 
 Adoption of Review of Chapter 3, State Publications Depository Program, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.
 
   REPORTS

16.
 

 Update on 88th Legislative Session
 

17.
 
 
 Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development including e-resources solicitation, Information Technology Services, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). The report also includes activities of the Texas Libraries and Archives Foundation.
 
  EXECUTIVE SESSION
18.

 The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:

  • §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters, including Texas State Library and Archives Commission vs. Corey Westmoreland, Cause No. D-1-GN-21-001381, 345th Judicial District Court, Travis County, Texas; Cleveland-Partlow House in Liberty, Texas; or the State Office of Risk Management Directors' and Officers' Program
  • §551.076: Deliberation regarding security matters, including security personnel or devices or a security audit
  CLOSING ITEMS

19.
 
 Financial Reports.
20.
 Adjournment.
 

How to watch or listen to the meeting remotely: 
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial 1 346 248 7799, Meeting ID: 865 6044 4458.

How to provide public comment:
Members of the public who wish to provide public comment to the commission, either on a posted agenda item or during the public comment portion of the meeting, may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Sarah Swanson at sswanson@tsl.texas.gov by Wednesday, 5/31/23. Written comments received by email will be read aloud during the public comment portion of the meeting.

*If you wish to provide comment remotely (by Zoom), you must contact Sarah Swanson (sswanson@tsl.texas.gov) no later than Wednesday, 5/31/23.   

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Sarah Swanson by telephone at (512) 463-5460.
 

Page last modified: May 24, 2023