Texas State Library and Archives Commission
Agenda
November 03, 2023, 9.00 a.m. or upon adjournment of the Audit Committee Meeting

In person:
Lorenzo de Zavala State Archives and Library Building 
1201 Brazos, Austin, Texas 78701

By Video:
Join Zoom Meeting:
https://us02web.zoom.us/j/87463576615
LISTEN ONLY number: 1-346-248-7799
Webinar ID: 874 6357 6615

The November 03, 2023, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This meeting will also be conducted by videoconference in accordance with section 551.127 of the Texas Government Code. One or more commissioners, including the presiding officer, will be physically present at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.  

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551.

  OPENING ITEMS

 1.

 Welcome and introductions. 

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of August 04, 2023, Commission.
4.

 Resolutions:

  • Ric Furley, Volunteer, Talking Book Program 
  • Nancy VanHemert, Volunteer, Talking Book Program 
  • Kathleen Walls, Retired, Reader Services Librarian, Talking Book Program
  • Danielle Plumer, Retired, Coordinator of Library Resource Sharing, Library Development and Networking Division
5.
 Public Comment. Members of the public should state their full name and organization affiliation, if any, before speaking. Public comment will be limited to three minutes per individual.
 
  BRIEFINGS AND ACTION ITEMS

 6.
 

 Competitive grant awards and scholarships: 

a)    FY 2024 Family Place Libraries Grants
b)    Texas Workforce Commission Conference scholarship
c)    New TSLAC Continuing Education and Training Scholarship Program for FY 2024

 7.
 		  
 Review and approve new collection development policies:
  • TexShare
  • TexQuest
  • E-Read Texas

8.
 		  Appointment of Library Systems Act Advisory Board Members.   
9.
 Appointment of TexShare Advisory Board Members
 

10.
 		  
 Audit Committee Update (briefing and possible action): Update on Audit Committee meeting of November 3, 2023, including the Internal Audit Status Report
  • Fiscal Year 2023 Annual Internal Audit Report
  • Proposed Three Year Internal Audit Plan
  • Fiscal Year 2024 Internal Audit Plan   
11.
 State Archives Strategic Plan FY 2021-2025.
 
12. 
 Discussion of Sam Houston Research Center Planning Meeting.
 
13.
 Update on loan of the Travis Letter of February 24, 1836, to The Alamo Trust, Inc.
 
  RULES – PROPOSALS
14.
 13 TAC Chapter 2, General Policies and Procedures 
  • Amend §2.1 (Definitions), §2.2 (Responsibilities of Commission and the Director and Librarian); §2.3 (Procedures of Commission); §2.5 (Advisory Committees; General Requirements); §2.7 (Library Systems Act Advisory Board (LSA Board)); §2.8 (Texas Historical Records Advisory Board (THRAB)); §2.9 (TexShare Library Consortium Advisory Board (TexShare Advisory Board)); §2.46 (Negotiated Rulemaking); §2.48 (Petition for Adoption of Rules); §2.53 (Service Complaints); §2.55 (Protest Procedure); §2.56 (Training and Education of Staff); §2.60 (Friends Groups); §2.70 (Vehicle Fleet Management); §2.77 (Contract Approval Authority and Responsibilities); §2.111 (General Selection Criteria); §2.112 (Eligible and Ineligible Expenses); §2.113 (Peer Review); §2.114 (Funding Decisions); and §2.120 (Applicant Eligibility)
     
  • New §2.54 (HUB Program), §2.110 (Scope of Subchapter and Standards), and §2.115 (Grant Recommendation and Award Process)
     
  • Repeal §2.4 (Principles); §2.10 (Dual Office Holding); §2.58 (Use of Technology); §2.110 (Scope of Subchapter); §2.115 (Awarding of Grants); §2.116 (Texas Grant Management Standards); §2.117 (Grant Review and Award Process); §2.118 (Decision Making Process); §2.210 (Negotiated Grants); §2.211 (Resource Sharing--Interlibrary Loan Grants); §2.212 (Technical Assistance Grants); §2.213 (System Integrated Negotiated Grants); §2.610 (Goals and Purposes); §2.611 (Eligible Applicants); §2.612 (Criteria for Award); §2.810 (Goals and Purposes); §2.811 (Definitions); §2.812 (Eligible Applicants); §2.813 (Eligible Expenses); §2.814 (Funding Formula); §2.815 (Application Review and Awarding Process); §2.910 (Goals and Purposes); §2.911 (Eligible Applicants); and §2.912 (Criteria for Award)
15.  
 13 TAC Chapter 7, Local Records
  • Amend §7.123, General
16.
13 TAC Chapter 10, Archives and Historical Resources
  • Amend §10.4, Reappraisal and Deaccessioning of Items
  RULES - ADOPTIONS
17.
13 TAC Chapter 3, State Publications Depository Program
  • Repeal §3.3, Standard Deposit and Reporting Requirements for State Publications in All Formats
  • Amend §3.1, Definitions
  • Amend §3.2, Standard Requirements for State Publications in All Formats
  • New §3.3, Standard Deposit and Reporting Requirements for State Publications in All Formats
  • Amend §3.7, State Publications Contact Person
  RULE REVIEWS
18.
 Adoption of Review of Chapter 2, General Policies and Procedures, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.
 
19.
  Adoption of Review of Chapter 7, Local Records, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.
 
  REPORTS
20.
Report of the Director and Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Technology Services, State and Local Records Management, Archives and Information Services, Administrative Services, Communications Office, and Center for the Book), and the Sam Houston Regional Library and Research Center building repairs and budget report. The report also includes an update on the work on accreditation criteria for public libraries, pending rule actions, FY24 contract plan, and activities of the Texas Libraries and Archives Foundation.
 
  EXECUTIVE SESSION
21.
 The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:
  • §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters, including Texas State Library and Archives Commission v. Corey Westmoreland, Cause No. D-1-GN-21-001381, 345th Judicial District Court, Travis County, Texas; Book People Inc. v. Martha Wong, Case No. 1:23-cv-858, United States District Court for the Western District of Texas, Austin Division
  • §551.076 and §551.089: Deliberation regarding security matters, including security personnel or devices or a security audit, including Information Technology Services Audit
  CLOSING ITEMS
22.
 Financial Report.
 
23.  
 Future meeting dates.
 
24.
 Adjournment.
 

How to watch or listen to the meeting remotely:  
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial +1 346 248 7799, Webinar ID: 874 6357 6615.
 
How to provide public comment:
Members of the public who wish to provide public comment to the commission during the public comment portion of the meeting may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Cyan Green at cgreen@tsl.texas.gov by 5 p.m. on Wednesday, 11/1/23. Written comments received by email will be read aloud during the public comment portion of the meeting. Public comment will be limited to three minutes per speaker.

*If you wish to provide comment remotely (by Zoom), you must contact Cyan Green (cgreen@tsl.texas.gov) no later than Wednesday, 11/1/23 by 5 p.m. 

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Cyan Green by telephone at (512) 463-5460.

Page last modified: October 26, 2023