Texas State Library and Archives Commission
Audit Committee
Agenda
November 3, 2023, 8:30 a.m.
Lorenzo de Zavala State Archives and Library Building
1201 Brazos, Austin, Texas 78701
In person:
Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street
Austin, Texas 78701
By video:
Join Zoom Meeting
https://us02web.zoom.us/j/83224641053
By telephone (listen only):
+1 346 248 7799; Webinar ID: 832 2464 1053
The November 03, 2023, meeting of the Audit Committee (Committee) of the Texas State Library and Archives Commission (TSLAC) will be held by videoconference as authorized by Texas Government Code §551.127. TSLAC intends to have the presiding officer physically present at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.
The Committee may deliberate and/or take action on any of the posted agenda items. The Committee may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551. A quorum of the full Texas State Library and Archives Commission may attend the Committee meeting for information-gathering and discussion. However, Commission members who are not Committee members will not vote on any Committee agenda items, nor will any Commission action be taken.
| OPENING ITEMS | |
|
1. |
Welcome and introductions. |
|
2. |
Roll call for members and establishment of a quorum. |
|
3. |
Public Comment. Members of the public should state their full name and organization affiliation, if any, before speaking. |
|
4. |
Approval of minutes of the August 03, 2023, Audit Committee meeting. |
| BRIEFINGS AND ACTION ITEMS | |
|
5. |
Audit Report on Information Technology Services |
| RECESS TO EXECUTIVE SESSION | |
6. |
The Committee may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:
|
| RECONVENE IN OPEN SESSION | |
| 7. |
Action item(s) from Executive Session, if any. |
8. |
Internal Audit Status Report
|
| CLOSING ITEMS | |
9. |
Adjournment. |
How to watch or listen to the meeting remotely:
Members of the public who wish to watch the Committee meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial 1 346 248 7799. Webinar ID: 832 2464 1053
How to provide public comment:
Members of the public who wish to provide public comment to the Committee during the public comment portion of the meeting, may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Cyan Green at cgreen@tsl.texas.gov. Written comments received by email will be read aloud during the public comment portion of the meeting. Public comments will be limited to 5 minutes.
*If you wish to provide comment remotely (by Zoom), you must contact Cyan Green at cgreen@tsl.texas.gov no later than 5 p.m. on Tuesday, 11/1/23.
How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the Committee as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Cyan Green by telephone at (512) 463-5460.