Texas State Library and Archives Commission
April 12, 2024, 8:30 a.m.

In person:
Lorenzo de Zavala State Archives and Library Building 
1201 Brazos, Austin, Texas 78701

By video:
Join Zoom Meeting:

By telephone (listen only):
Webinar ID: 820 2885 9824

The April 12, 2024, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This meeting will also be conducted by videoconference in accordance with section 551.127 of the Texas Government Code. One or more commissioners, including the presiding officer, will be physically present at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.  

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551.



 Welcome and introductions. 


 Roll call for members and establishment of a quorum.


 Approval of minutes of February 8, 2024, and February 9, 2024, Commission meetings.


 Public Comment. Members of the public should state their full name and organization affiliation, if any, before speaking. Public comment will be limited to three minutes per individual.

 Resolution in recognition of Texas Department of Public Safety’s assistance with Commission’s loan of the Travis Letter of February 24, 1836, to The Alamo Trust, Inc.


 Acceptance of a gift of $500 or greater.

  • Gift in the amount of $6,750 from the estate of Dorothy Lee Pope

 Review and approve the following contracts, contract renewals, and amendments: 

a)    Encyclopedia Britannica (renewal of TexQuest contract)
b)    Infobase Holdings, Inc. (renewal of TexQuest contract)
c)    EBSCO Information Services, LLC (renewal of TexShare/TexQuest contract)
d)    TeachingBooks.net, LLC (amendment and renewal of TexShare/TexQuest contract)
e)    ProQuest, LLC (renewal of TexShare hosting contract)
f)     ProQuest, LLC (renewal of TexShare/TexQuest contract) 
g)    Gale/Cengage Learning (renewal of TexShare/TexQuest hosting contract)
h)    Gale/Cengage Learning (renewal of TexShare/TexQuest contract)
i)    Texas Facilities Commission (amendments to contracts for repairs to buildings at the Sam Houston Center)

 Status update on Cleveland-Partlow House in Liberty, including discussion of potential partnership with Atascosito Historical Society in management and rehabilitation of the house.

 Approval of FY 2025 fee schedules for state records storage and imaging costs under 13 TAC §6.121, Micrographics Services Fee Schedule (Imaging Services) and 13 TAC §6.122, Records Storage Services Fee Schedule.

 Approval of the Agency Strategic Plan, 2025 – 2029.


 13 TAC Chapter 2, General Policies and Procedures

  • Amend §2.51, Public Record Fees, and §2.52, Customer Services Policies

 13 TAC Chapter 10, Archives and Historical Resources

  • Amend §10.2, Public Access to Archival State Records and Other Historical Resources

  13 TAC Chapter 6, State Records
  • Amend §6.10, Texas State Records Retention Schedules


  Notice of Intent to Review 13 TAC Chapter 4, School Library Programs, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.


  Notice of Intent to Review 13 TAC Chapter 8, TexShare Library Consortium, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.


 Report of the Director and Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Technology Services, State and Local Records Management, Archives and Information Services, Administrative Services, Communications Office, and Center for the Book), and the Sam Houston Regional Library and Research Center building repairs, budget report, and future planning activities. The report also includes an update on the work on accreditation criteria for public libraries, pending rule actions, FY24 contract plan, initial list of potential exceptional budget items to be included in the agency’s 26-27 Legislative Appropriations Request, and activities of the Texas Libraries and Archives Foundation.

 The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:
  • §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters, including Texas State Library and Archives Commission v. Corey Westmoreland, Cause No. D-1-GN-21-001381, 345th Judicial District Court, Travis County, Texas; Book People Inc. v. Martha Wong, Case No. 1:23-cv-858, United States District Court for the Western District of Texas, Austin Division; OAG Opinion No. KP-0452


 Financial Report.


 Exhibit: Extra! Extra! Eyes of the World on Texas



How to watch or listen to the meeting remotely:  
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial +1 346 248 7799, Webinar ID: 820 2885 9824

How to provide public comment:
Members of the public who wish to provide public comment to the commission during the public comment portion of the meeting may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Cyan Green at cgreen@tsl.texas.gov by 4:00 p.m. (CST) on Wednesday, 04/10/24. Written comments received by email will be read aloud during the public comment portion of the meeting. Public comment will be limited to three minutes per speaker.

*If you wish to provide comment remotely (by Zoom), you must contact Cyan Green (cgreen@tsl.texas.gov) no later than Wednesday, 04/10/24 by 4:00 p.m. (CST).

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Cyan Green by telephone at (512) 463-5460.

Page last modified: April 3, 2024