Records Appraisal Report:
Texas Credit Union Department
Administrative Correspondence and Reports (Non-Fiscal)

Contents of this report
Agency History | Record Series Reviews

Internal links to series reviews
Correspondence—Administrative, 1.1.007
Reports, non-fiscal, 1.1.067


February 10, 2012, Tonia J. Wood, Appraisal Archivist


Agency History and Structure

The Credit Union Department is the state agency responsible for overseeing state-chartered credit unions in Texas. The Department's mission is to supervise, regulate and examine Texas credit unions in order to safeguard the public interest, protect the financial interests of credit union members, and promote public confidence in the credit union industry.


Record Series Reviews

Records Series Review
Series Title: Correspondence—Administrative, 1.1.007

Charter application requests, 2005-2007

Description and Appraisal Decision:
Records are correspondence concerning inquiries about the credit union charter application process. Outgoing form letters on yellow paper list enclosed documents (statutes, guidelines, insurance information, application, agreement, articles of incorporation, forms, etc.) and contact information for the credit union trade association. Enclosed documents are not included in the series. Incoming requests are attached to the outgoing letter and are phone message slips, email printouts, faxes, post-it notes, and request forms. In October 2011, the Texas State Archives received for review records from the Credit Union Department with an archival review code R on its retention schedule. After appraisal, it has been determined that the records submitted by the Department for review are not archival. This correspondence is a routine provision of information by the Credit Union Department, does not concern the development of agency programs or functions, and therefore has no archival value. It should be classified as Correspondence—General, 1.1.008, with a 1 year retention, rather than Correspondence—Administrative.


Records Series Review
Series Title: Reports, non-fiscal, 1.1.067

Miscellaneous reports, 1998-2007

Description and Appraisal Decision:
Records are correspondence of the Commissioner of the Credit Union Department containing or attaching a variety of reports, 1998-2007, to the Legislative Budget Board, the State Auditor’s Office, or the State Office of Risk Management. Letters and reports describe compliance with Article IX of the Appropriations Act or other legislation, review agency rules, list any agency lawsuit involvement or contracts with agency administrators, report customer service, describe the agency’s energy savings plans, and review the agency risk management program and job descriptions. Some of this information is compiled by the Legislative Budget Board into other reports and used for budgeting purposes. These reports concern administrative matters and do not document the mission of the Department. We have received these types of materials from other agencies who filed them as part of Administrative Correspondence. Their value is marginal, and I recommend we consider them as not archival.

 

Risk assessments, 2004-2007

Description and Appraisal Decision:
Correspondence and reports prepared in compliance with Section 2102.013(c) of the Texas Internal Audit Act, requiring agencies to conduct formal risk assessments for the State Auditor’s Office, and to address business continuity planning in accordance with requirements of the State Office of Risk Management. Records include instructions from the Auditor’s Office or SORM. These reports concern administrative matters that are not unique to the Credit Union Department, and do not document the specific functions and mission of the Department. Risk assessments are not archival for the Credit Union Department.

 

SORM 200 (Annual report for administrative costs of risk management and insurance), 1996-2005

Description and Appraisal Decision:
Reports list workers compensation claims and costs to the agency, and insurance policy costs, as required by the State Office of Risk Management. The reports change format over time, as SORM developed an online system for reporting the information. SORM uses this information in reports it prepares. These reports concern administrative matters not unique to the Credit Union Department, and do not document the specific functions and mission of the Department. SORM 200 reports are not archival for the Credit Union Department.

 

Page last modified: July 30, 2012