Records Appraisal Report:
Parks and Wildlife Department

Contents of this report
Agency Contact | Agency History | Project Review | Record Series Reviews

Internal links to series reviews
Biennial budget request
Reports, annual and biennial
Strategic plans
Organization charts
Correspondence, administrative
Legislative bill analysis
Executive orders
Commission meeting minutes
Radio programs - Texas Outdoor Connection
Radio programs - Texas Passport Adventures
News releases
Texas Parks and Wildlife magazine background material
Story folders
Television programs - Texas Parks and Wildlife (formerly Made in Texas)
Video news releases
Reports and studies: Population, census, recreation
Executive summaries
Statewide planning final reports and studies
Statewide planning project files
Marketing and tourism project files
Photographs
Reports - Administrative
Law Enforcement policies and procedures manual
Rules and regulations
Building construction contracting and inspection records
Map files
Master planning project files
Hunter education student records
National Estuary Programs
Fish kills files
Resource Conservation Branch Program files
Freshwater Conservation Branch program files
Freshwater Inflow Studies Program files
Resource Conservation Branch project files
Freshwater Conservation Branch project files
Resource Conservation Branch planning records
Coastal Conservation Branch planning records
Resource Conservation Branch reports and studies, final
Freshwater Conservation Branch reports and studies, final
Geographic In formation Systems Lab records
Park information (historical)
State parks information and maps
Main project files
State park information
Concession files
Civilian Conservation Corps Drawings Collection
Rivers and streams survey reports
Lake information files
Fish species research files
Abstract title and deeds
Advisory Committee files
Administrative correspondence, Artificial Reef Program
Building plans and specifications, artificial reefs
Reports, studies and surveys - final
Coastal hatchery files
Fisheries management research files
Gulf States Marine Fisheries Commission
Gulf of Mexico Fishery Management Council
Project file - Caves
Project file - Special project
Project file - Acquisitions
Maps (Archeology)
Archeological project files
Reports (Archeology)
Wildlife harvest surveys
Wildlife mitigation
Habitat monitoring
Wildlife project files
Species reference material
Reports - game releases
Biologist diaries

Related reports
2000 Revised series reviews
2002-ongoing Additional series reviews

Archival finding aid
An Inventory of Parks and Wildlife Department Records at the Texas State Archives, 1905-2004, bulk 1963-2004

October 18, 1999, Laura K. Saegert, Appraisal Archivist

Agency Contact

This agency contact information was current at the time of the report but may have changed in the interim. Please call (512-463-5455) for current contact information of the agency's records manager or records liaison for these records.

Logan Brown
Records Management Officer
4200 Smith School Road
Austin, TX 78744

Agency History and Structure

The Texas Parks and Wildlife Department (TPWD) had its beginnings in 1879. In 1879, the 16th Legislature authorized the Governor to appoint a fish commissioner to ensure compliance with an Act for the preservation of fish, and to build fish ways and fish ladders (Chapter 92, 16th Legislature, Regular Session). In 1881, the Office of the Fish Commissioner was established (Chapter 78, 17th Legislature, Regular Session). It was created for the "propagation and preservation of fish and to build fish-ways and fish-ladders…," existing through 1885. The commissioner was appointed to a two year term by the Governor, with the approval of the Senate.

In 1895, the Office of the Fish and Oyster Commissioner was created by House Bill 55, 24th Legislature, Regular Session, with the commissioner appointed by the Governor as before. The duties included the protection of fish, turtles and terrapin of the bays and coastal waters of the state, protection of natural oyster beds and reefs, and the protection of the location of private beds. The Commissioner had the authority to appoint Deputy Commissioners to assist in carrying out the duties of the office. In 1907, protection of wild birds and wild game was added to the responsibilities of that office, which became the Office of the Game, Fish and Oyster Commissioner (House Bill 379, 30th Legislature, Regular Session). This Commissioner appointed Deputy Game Commissioners to assist in carrying out the duties of the office.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). The commissioners were appointed to six year terms by the Governor with the approval of the Senate, and were to be selected from different sections of the state. The chair was appointed by the Governor. Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The State Parks Board was created in 1923 (Senate Bill 73, 38th Legislature, First Called Session) to investigate prospective park sites in the state and report to the Legislature with recommendations, and to solicit and accept donations of land for state park purposes. The State Parks Board was initially composed of five members, appointed by the Governor with the approval of the Senate to six year terms, and they were to be state officers. The number of board members increased to six in 1937 (Senate Bill 484, 45th Legislature, Regular Session). This board was to begin locating sites for the establishment of the state parks system. It also directed and managed state parks created, except the historical parks which were managed by the Board of Control and/or several separate commissions. The Parks Board was also charged with locating, designating, and marking historic grounds, battlegrounds, and other historic sites in the state, and erecting markers and monuments at such sites. The board also had the authority to create rules and regulations as necessary to carry out its duties. The primary function of the board between 1923-1933 was to acquire lands for parks through donations. In 1933, federal funds became available for state park development and the board worked with the Civilian Conservation Corps (CCC) and the National Park Service for the development of better park sites for a state parks system. The CCC provided labor during the 1930s to improve state park lands and facilities. In 1949, the state historical parks were transferred to the State Parks Board, except for the San Jacinto Battlefield, the Battleship Texas, and the Fannin Battlefield, which were still controlled by their respective commissions--the San Jacinto Battlefield Commission, the Battleship Texas Commission, and the Fannin Battlefield Commission (House Bill 120, 51st Legislature, Regular Session). Jurisdiction over the Fannin and San Jacinto Battlefields was transferred to TPWD in 1965 (House Bill 102, 59th Legislature, Regular Session). Battleship Texas was transferred to TPWD in 1983 (House Bill 586, 68th Legislature, Regular Session).

In 1963, the State Parks Board and the Game and Fish Commission were merged to form the Texas Department of Parks and Wildlife (House Bill 21, 58th Legislature, Regular Session). In 1967, the Historic Structures and Sites Act was passed by the 60th Legislature, House Bill 58, Regular Session, charging the Parks and Wildlife Department with stewardship of the state's cultural heritage sites. In 1983, the Legislature passed the 1983 Wildlife Conservation Act (Senate Bill 94, 68th Legislature, Regular Session), which gave the agency the authority to manage fish and wildlife resources in all Texas counties. Prior to this act county commissioner courts set game and fish laws in many counties, and other counties had veto power over Department regulations. In 1985, the legislature granted the agency authority over shrimp and oysters (Senate Bill 609, 69th Legislature, Regular Session).

The Parks and Wildlife Department is governed by the Parks and Wildlife Commission, initially composed of three members, currently nine members, appointed by the Governor with approval of the Senate. Members serve six-year overlapping terms. The Commission chairperson is appointed biennially by the Governor. The Commission meets quarterly or more often as needed. Its chief responsibility is to adopt policies and rules to carry out the programs of the Parks and Wildlife Department.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. An Executive Director, selected by the Parks and Wildlife Commission, administers the department. In early 1999, the agency employed the full-time equivalent of 2,954 people.

The Wildlife Division manages and conserves all the state's wildlife resources. Its responsibilities include wildlife planning; research; inventorying wildlife resources; monitoring population dynamics; regulating game seasons and bag limits; conserving non-game and rare species; habitat conservation and acquisition; providing technical assistance to land owners; operating and managing 52 wildlife management areas; and assisting with the management of 123 state parks. The division also uses state-owned and operated lands to conduct wildlife research, field tours, seminars, wildlife management operations, and offer public access to these lands for public hunting and other recreational and education uses. Most of the work done by the division is eligible for reimbursement under the Federal Aid in Wildlife Restoration Act of 1937, also known as the Pittman-Robertson Act.

The State Parks Division protects, interprets, and manages cultural and natural resources and provides recreational opportunities to the public on land owned or leased by TPWD, which includes 123 state parks, historic sites, and natural areas. The division also administers matching grants to local communities and counties for park acquisition and development, public boat ramps and other facilities, and outreach.

The Coastal Fisheries Division manages the marine fishery resources of Texas' four million acres of saltwater, including the bays and estuaries and out to nine nautical miles in the Gulf of Mexico. These management strategies are designed to sustain fisheries harvest at levels necessary to ensure replenishable stocks of important species and provide balanced food webs within the marine ecosystems. The division conducts monitoring programs year round to gather technical data to assess population levels and develop fishing regulations. The division operates three hatchery facilities to enhance populations of several species of game fish, through increasing abundance of the fish and offsetting impacts of natural catastrophes.

The Coastal Fisheries Division also operates the Artificial Reef Program. In 1989, the Texas Legislature directed the Texas Parks and Wildlife Department to develop the artificial reef potential of Texas (Senate Bill 5, 71st Legislature, Regular Session). The Texas Artificial Reef Plan was adopted in 1990, creating the Artificial Reef Program. The basic activity of the program is to acquire surplus ships, barges, oil rigs, and other material that is then deposited on the sea floor to form artificial reefs. These reefs increase the diversity of marine organisms at those locations. An advisory committee was formed in 1990 to aid the program in fulfilling its obligations to the state in building reefs that are in the best interest of the citizens of Texas. The Artificial Reef Program Advisory Committee is a 10 member panel appointed by the TPW Commissioners. According to the Parks and Wildlife Code (Section 89.021), the committee members represent the interests of the following groups: salt water sport fishing, offshore oil and gas producers, Texas tourism industry, the General Land Office, the Texas university system, environmental groups, a shrimping organization, a diving club, and the Attorney General's Office.

The Inland Fisheries Division manages the freshwater fishery resources of the state, which consist of 626 public impoundments and 80,000 miles of rivers and streams covering 1.7 million acres. The division activities include fisheries management and research, fish production, angler education and information, fishing access projects, and aquatic habitat management. The division also operates six fish hatchery facilities to enhance populations of several species of fish.

The Resource Protection Division protects fish, wildlife, plant and mineral resources from degradation or depletion. It investigates environmental contamination which may cause the loss of fish or wildlife. It also provides information and recommendations to other government agencies and participates in administrative and judicial proceedings concerning pollution incidents, development projects, and other actions which may affect fish and wildlife. The Division also reviews permits proposed for wastewater discharge and hazardous waste disposal by the Texas Natural Resource Conservation Commission and the Railroad Commission. The division also investigates fish kills, attempts to determine responsibility for the kill, and recovers the economic value of the fish and other lost aquatic life from the polluter. The division also assesses injury to fish and wildlife resources from oil and hazardous chemical releases and seeks restoration from the responsible party. The division represents the department in the Interagency Council for Oil Spill Response Planning and the Coastal Coordinating Council, a multi-agency body that reviews and coordinates state and federal laws and actions affecting the Texas coast. The division works with the U.S. Army Corps of Engineers to protect wetland areas and to dispose of dredge material from Texas bays; and it works to protect sensitive ecological habitats and rare, threatened, or endangered plants and animals. The Resource Conservation Branch of the division works with the Governor's Texas Review and Comment System (TRACS) by reviewing and commenting on various projects that may or may not have environmental impact on state resources.

The Resource Protection Division contains two units which report to it, but function as cross-divisional units in support of all TPWD divisions--the Education Branch and the Geographic Information Systems Laboratory. The Education Branch supports education throughout the agency and administers many of the agency's education initiatives and events, and cooperative and outreach efforts, including Outdoor Kids, the mandatory hunter education program, mandatory boater education and water safety, etc. The Geographic Information Systems Laboratory provides specialized training and spatial analysis as part of its support of agency-wide efforts to develop, manage, and archive digital maps and natural and cultural databases which allow biologists and resource managers to more effectively manage state resources.

The Communications Division manages internal and external communication and marketing for the agency. External products include the Texas Parks and Wildlife magazine, a PBS television series, and the Passport to Texas radio series. The division also produces print and video news releases, hunting and boating safety education programs, and employee newsletters; and continues to develop and enhance the agency's web site. The division also operates the Texas Conservation Passport program and its consumer research group, which produce information about the state's natural and cultural resources.

The Law Enforcement Division provides a comprehensive statewide law enforcement program to protect the state's natural resources and environment. It provides safe boating and recreational water safety on public waters by ensuring compliance with state laws and regulations. The game wardens of the division are responsible for the enforcement of the Parks and Wildlife Code, all TPW regulations, the Texas Penal Code, and selected statutes and regulations applicable to clean air, water, and hazardous materials. To fulfill these duties, the wardens educate the public about the laws and regulations, conduct high visibility patrols to prevent violations, and apprehend and arrest violators.

The Infrastructure Division administers TPWD's Capital Program, which includes all new construction, restoration, renovation, maintenance, and repair projects. It is responsible for all design and construction contracts for the department, and it provides professional design, construction, and project management services to state parks, wildlife management areas, hatcheries, and other department facilities. The division is also TPWD's liaison with the Texas Department of Transportation, the Texas Natural Resource Conservation Commission, and the Texas Department of Criminal Justice.

The Administrative Resources Division is responsible for the financial services of the agency, the agency's information systems, print shop, maintenance, and security for the headquarters building. The division also issues hunting, fishing, and other licenses; and handles the registration and titling of boats and outboard motors.

The Human Resources Division handles the personnel needs of the agency.

V.T.C.A., Parks and Wildlife Code, Title 2

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Project Review

I was assigned to review the records of this agency in October 1998. The agency immediately requested a 60 day extension which was granted, thus the review actually began in January 1999. I have reviewed information about the agency in the Guide to Texas State Agencies, LBJ School of Public Affairs, University of Texas at Austin (1999, 10th edition; 1996, 9th edition; 1993, 8th ed.); A Layman's Guide to the Texas State Administrative Agencies, by Dick Smith, Bureau of Municipal Research, University of Texas at Austin, 1945; A Manual of Texas State Government, Texas Legislative Council, 1950; various laws affecting the establishment of the Parks and Wildlife Department and its predecessor agencies, dating from 1881-1998; V.T.C.A., Parks and Wildlife Code, Title 2; Texas Administrative Code, Title 31, Part II; the official web site for the agency (http://www.tpwd.state.tx.us/); several reports produced by the Parks and Wildlife Department--Annual reports (1998, several between 1880-1970), Request for Legislative Appropriations for FY 2000-2001, and the Strategic plan for 1997-2001; and the 1984 Sunset Commission report on the agency. I have reviewed the destruction requests from the Parks and Wildlife Department, its records retention schedule, and the records of the Parks and Wildlife Department already housed in the State Archives.

On the current schedule of the Commission there are seven series designated as archival ("A" code), and fifty-eight series designated for archival review ("R" code). The archival series are:

General agency records

Meeting agendas and minutes
Organization charts

Finance - Budget

Biennial budget request

Executive Office

Commission meeting agenda
Commission meeting minutes/public hearings
Executive orders

Public Lands - Construction, Design, Management

Executive orders

The archival review series are:

General agency records

Correspondence, administrative
News or press releases
Policies and procedures manual
Publication development files
Reports and papers - Conference
Speeches
Legal opinions/advice
Legislative bill analysis

General Services, Contracts and Purchasing

Building construction contract and inspection records

Conservation Communications

TPWD magazine background material
Story folders
Hunter Education Student Record
Library correspondence
Television programs (Masters/PBS) (includes story reel and audio reels)
Radio program
News release
Video news release

Human Resources

Recognition and awards program file

Law Enforcement

Law Enforcement policies and procedures manual
Rules and regulations

Public Lands - Special Services

State Park information
Maps
Executive summaries
Reports and studies, including population, census, and recreational
Statewide planning final reports and studies
Statewide planning project files
Project file - special projects
Project file acquisitions
Project file - Caves
Main project files

Public Lands - Construction, Design, Management

Building construction project files
Building plans and specifications
Map files (flat)
Master planning project files
Project bid tabulations

Public Lands - Field Support Services

State park information
Maps
Reports
Archeological project files/park sites
Public lands project files
Park information (historical)

State Parks - Field Support Services

Marketing and tourism project files
Concession files

Resource Protection

Planning records
Reports and studies, final

Fisheries - Inland

Rivers & streams survey reports (paper)
Fish species research files (paper)
Abstract titles and deeds

Fisheries - Coastal

Administrative correspondence
Reports, studies, and surveys - final
Building plans and specifications (artificial reefs)
Coastal hatchery files

Wildlife

Wildlife surveys/data analysis
Wildlife mitigation
Wildlife monitoring
Wildlife project files
Species reference material
Reports - Game releases

There were also eleven series on the schedule which we decided to review as they may have archival value, but did not carry an "A" or "R" code. These series are:

Law Enforcement

Reports - Administrative

Resource Protection

Resource protection program files
Resource protection project files
National Estuary Programs

Fisheries - Inland

Lake information files (paper)

Fisheries - Coastal

Advisory Committee files
Fish kills files
Fisheries management files
Gulf of Mexico Fishery Management Council
Gulf States Marine Fisheries Commission

State parks, Field Support Services

Central project files

There are four series to be added to the retention schedule of the agency which are being reviewed for archival value:

Communications Division

Photographs

Resource Protection

Geographic Information Services Lab records

State Parks, Interpretation and Exhibits Branch, Curatorial Program

Civilian Conservation Corps Drawings Collection

Library (not assigned to a specific division, housed in the library)

Biologist diaries

Two series already considered to be archival were not on the schedule, but will be reviewed and added to the retention schedule:

Reports, annual and biennial
Strategic plans

I prepared a list of questions concerning series on the retention schedule to be reviewed and mailed these along with our letter of introduction to the Executive Director and the records management officer on October 29, 1998. The records management officer, Logan Brown, requested a 60 day extension so he could finish prior commitments before beginning the appraisal process. This was granted. I talked with him in mid December about the process, sent him some information so he could begin reviewing it, and called him in early January to schedule an initial meeting. On January 14, 1999 I met with Logan Brown to ask questions about specific records series and answer questions about the appraisal process.

I met with Logan again on February 10, 1999, to answer further questions and to meet with staff of the main Geographic Information Systems (GIS) lab to acquire some information about the GIS operations and the output produced by the lab. The lab staff were going to give me a demonstration of the system, but the system was down so I didn't get to view anything automated, but I was able to view various types of maps produced by the lab for reports TPWD produces, and maps done for reports produced by other agencies, such as TNRCC for which TPWD staff served as consultants. The lab is operated by the Resource Protection Division. The lab does produce maps for various divisions, in addition to Resource Protection, such as digital base maps based on several themes, producing what is needed by the divisions for their reports. There are smaller GIS operations in other divisions which produce materials for their particular needs. The output of this lab is typical of the GIS output found throughout the agency, on a much larger scale. We decided to appraise the operations of this lab as a series and the GIS staff prepared a series review for this report.

On February 22, 1999, I met with Logan and staff working with the Civilian Conservation Corps (CCC) drawings collection to review these maps and drawings for archival review and transfer. The CCC collection consists of about 3600 working plans and drawings done by the State Parks Board in cooperation with the National Park Service though the Civilian Conservation Corps of state parks - the grounds, their furnishings and structures - dating from about ca. 1931-ca. 1958. The agency, through grant funding, is currently scanning these drawings onto CD-ROMs. The agency has produced three CD's so far - containing the plans and drawings for Bastrop and Buescher State Parks. The scanning is done offsite by a commercial vendor. The CD's produced are not widely distributed - one for the agency, one to the park involved, and they are now sending The Texas State Library and Archives Commission a copy of the CD's as they are produced. These drawings will be more fully described in the appraisal report as part of the State Parks Division, Interpretation and Exhibits Branch, Curatorial Program. They are not currently on the retention schedule but will be added.

On Thursday, May 20, 1999, I met with Logan and the former TPWD Librarian, Debbie Bunch, to view the holdings of the defunct Parks and Wildlife Library to see if there were any records of archival value we might be interested in reviewing for the appraisal report. The library is housed in a small office suite in an industrial park on Highway 183. The suite holds the library in one room, filing cabinets with some volumes in another room, and materials (props, etc., not records) from the hunting and fishing areas within the agency in a large storeroom. I reviewed several sets of reports in the library and several types of volumes/records in one of the filing cabinets. There were several sets of reports we were interested in appraising, which were determined to be part of existing series. There was also a set of diaries stored there which we will be appraising as part of this report.

Throughout the spring and summer I have had several emails and phone conversations with Logan in our attempt to gather the information needed for this report. Because this is a large and complex agency, a few extra months were provided to the agency in which to gather the information needed. The process was further complicated by the fact that the agency has recently reorganized, which is not reflected in their latest records retention schedule. The divisions listed in the project review are as reflected on the current schedule; the divisions listed in the project outcome and the series review reports are those that exist under the recent reorganization. The agency is changing the titles of some series to more accurately reflect the contents. The new titles, when present, will be used as the series title; the title from the agency schedule will be used in the portion of the series review which lists the series on the schedule.

The agency has determined that a number of series listed on the schedule for archival review are empty series. These will not be appraised since there are not any records in those series. These series will be removed from the retention schedule. Additionally, a few series will be appraised which are not on the schedule, but will be added.

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Archives Holdings

Game, Fish and Oyster Commission ledgers, 1896, 1899-1943, 2.89 cubic ft.
Ledgers contain a variety of information, including lists of fish and oyster dealers; fees collected; locations, claims, and field notes for oyster beds; reports of mussel, pearl, and shell sales; registers of game wardens; lists of persons buying permits; and agreements for the protection of wild game. Dates covered are 1896, 1899-1943, ten ledgers comprising 2.89 cubic ft.

Game, Fish and Oyster Commission fish hatchery reports, 1930-1931, fractional

Game, Fish and Oyster Commission, Monthly reports to Comptroller of receipts, fees collected, 1913-1914, 0.47 cubic ft.

Game, Fish and Oyster Commission meeting minutes, 1929-1951, microfilm, fractional

Game and Fish Commission, meeting minutes, 1951-1963, microfilm, fractional

Game and Fish Commission meeting minutes, 1961-1963, 0.24 cubic ft.

State Parks Board, Goliad State Park Collection, undated, about 2 cubic ft.
These records consist of photographs, maps, charts, blueprints, and a scrapbook, concerning the administration of Goliad State Park by the State Parks Board. Records are undated.

Parks and Wildlife Department minutes, 1963-1995, microfilm, fractional

Parks Board minutes, 1933-1963, 1 cubic ft.

Parks and Wildlife Department meetings files, 1967-1968, 1972-1979, 1983-1988, 1991, 17 cubic ft.
These files consist of minutes, agenda, transcripts, and supporting documentation from meetings of the Texas Parks and Wildlife Department, dating 1967-1968, 1972-1979, 1983-1988, and 1991.

Motion picture film, 1954, fractional
This is 16 mm motion picture film produced by the Department of Parks and Wildlife, titled "Outlaw of the Cameron."

Executive Office records, 1972-1980, 5 cubic ft.
These are administrative and correspondence files of the executive office, containing correspondence with commissioners, legislators, congressmen, and others. Dates covered are 1972-1980.

Legislative correspondence, 1972-1984, 1 cubic ft.
These files consist of correspondence between commission members and staff of the department with various state legislators, dating 1972-1984.

Conservation and Communication Division, audio tapes, 1981-1985, 0.5 cubic ft.
These are audio cassette tapes produced by the department for their radio program, "Texas Outdoors Radio Program" (now titled "Texas Outdoor Connection"). Dates covered are 1981-1985.

Public Lands Division, Matagorda Island Air Force Base Plans and Specifications, 1940-1974, 2.25 cubic ft.
These records are civil engineering and architectural structural and mechanical plans and specifications for various repairs and improvements to Strategic Air Command bases in Texas. Dates covered are 1940-1974. The majority of the records concern Matagorda Air Force Base, but some plans are also present for Carswell, Bergstrom, Barksdale, and Port O'Connor Air Force bases.

Public Lands Division, Videocassette and publication, 1996, fractional
These items produced by the agency consist of a videocassette titled "Historical Sites" and a booklet titled "A Future for the Past: Texas State Historical Parks", both dated 1996.

Public Lands Division, Land Acquisition Branch, Abstract and appraisal files, 1908-1983, 13 cubic ft.
These are the project files of the Land Acquisition Branch and include appraisal reports, copies of land title abstracts, surveyor's field notes, survey and subdivision maps, photographs, and some correspondence. Records date from 1908-1983.

Records, 1912, 1921-1975, 24.94 cubic ft.
Files present in this accession include correspondence, agenda, proposals, minutes, photographs, publications, reports, clippings, press releases, Attorney General opinions, newsletters, contracts, blueprints, land deeds, and applications. Records are dated 1912, 1921-1975. These records document activities of the Parks and Wildlife Department and most of its predecessor agencies-State Parks Board, the Game, Fish, and Oyster Commission, and the Game and Fish Commission.

Records, 1963-1995, 0.26 cubic ft.
This series consists of 26 reels of 16mm microfilm of minutes, agenda, and exhibits from commission meetings and public hearings, and vouchers. Dates of the records are 1963-1995, with dates of the meetings covering 1963-1972, 1974-1975, 1978-1981, 1987-1995; and dates of hearings being 1981-1983.

State parks and recreation areas, 1974-1990, 0.94 cubic ft.
These records contain brochures, plats and maps showing trails, facilities, and site markers of state parks and state recreation areas. The descriptive text about the sites include historic data, geology and/or archaeology of the area, wildlife present, general rules, and rules pertaining to special situations, such as public hunts, and other points of interest in the area. Records range in date from 1974-1990.

State of Texas Comprehensive Outdoor Plan, 1965, 0.71 cubic ft.
This is a multi-volume report by the agency on outdoor recreation resources, consisting of seven volumes, dating 1965.

Previous Destructions

Several destruction requests have been submitted by the Texas Parks and Wildlife Division, for fiscal years 1986-1996. Types of records approved for destruction are routine administrative, fiscal, and personnel records, including unissued licenses, permits, public notices, surveys, questionnaires, drowning and accident reports, park passports, license plates and tags from boats, billing records, plans and specifications from grant projects, environmental assessment files, property appraisals, stamp purchasers reports, inventories, general correspondence, registers and ledgers, clippings, gas and oil receipts, certificates for titles, audits, contracts, revenue and other financial reports, audits, budget files, activity reports, magazine subscriptions, cashier records, requisitions, invoices, vouchers, payrolls, leave requests, etc. Dates of the records destroyed range from ca. 1909-ca. 1994.

Project outcome

The appraisal of the agency's records is complete. Following are instructions for changes to series on the retention schedule of the Texas Parks and Wildlife Department, primarily changing, adding, or removing archival codes, to be completed during the next recertification of the schedule. Archival records whose retention has expired can now be transferred to the Archives and Information Services Division of the Library and Archives Commission at the agency's earliest convenience. Series containing records eligible for transfer are noted.

Archival series

The following four series on the schedule remain as archival:

Executive Division
Series GEN11 - Organization charts - Send copies of any charts dating prior to 1992 to the Archives and Information Services Division and send copies of charts after 1998 regularly as the charts are superseded.

Series E.01.0.6 - Executive orders - Transfer orders which have fulfilled their retention period to the Archives and Information Services Division now and yearly thereafter as they fulfill their retention period.

Series - E.01.0.1 - Commission meeting agenda - Combine with minutes series, listing as Commission meeting minutes and agenda.

Series E.01.0.2 - Commission meeting minutes/public hearings - Combine meeting agenda with this series and change name to Commission meeting minutes and agenda. Send copies of the minutes and agenda for 1996-1999 to the Archives and Information Services Division now. Send future copies of minutes and agenda annually or after each meeting. Create a series for meeting supporting documentation, as listed under "New archival series."

Three archival series have their archival requirement met by sending copies of publications to the Publications Depository Program. The latter two series need to be added to the retention schedule with an archival code of "A" and a retention of AC+6. A note needs to be added to the Remarks column for each series - "Copies sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival mandate." These series are:

Administrative Resources
Series A.14.0.1 - Biennial budget requests - Send copies of the 1969/70 and 1998/99 budget requests to the Publications Depository Program to fill gaps in their holdings.

General agency records (not assigned yet to a division)
No series number - Reports, annual and biennial

No series number - Strategic plans

We have also determined that twenty-nine of the archival review series have archival value. These series need to have their archival code changed to "A" on the retention schedule. Further instructions are provided for each series.

General agency records
Series GEN 3 - Correspondence, administrative (Executive director) - The correspondence of the executive director has been appraised to be archival. It needs to be added to the schedule as follows: Executive director administrative correspondence, with an archival code of "A" and a retention period of 3 years. Transfer correspondence from 1995-1996 to the Archives and Information Services Division now, then make yearly transfers thereafter as the retention period is fulfilled.

Series GEN 47 - Legislative bill analysis - Transfer bill analyses from 1991-1995 to the Archives and Information Services Division now and yearly thereafter as they fulfill their retention period.

Communications Division
C.30.0.7 - News releases - Transfer releases from 1975-1995 to the Archives and Information Services Division now and yearly thereafter as they fulfill their retention period.

C.30.0.1 - Television programs - Texas Parks and Wildlife (formerly Made in Texas) - Once the tapes have fulfilled their retention period, transfer those tapes to the Archives and Information Services Division. Future transfers can be done annually as their retention period expires.

C.30.0.10 - Video news releases - Once the tapes have fulfilled their retention period, transfer those tapes to the Archives and Information Services Division. Future transfers can be done annually as their retention period expires.

P.21.0.10 - Statewide planning final reports and studies - Add a note to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

Infrastructure Division
P.33.0.6 - Building plans and specifications - The agency was intending to combine this series with another series titled Building construction contracting and inspection records. This series of plans and specifications needs to remain on the schedule as an archival series.

P.34.0.9 - Master planning project files - The published master plans are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published plans). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of master plans sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." Transfer the set of master plans in the TPWD library to the Archives and Information Services Division at the agency's earliest convenience.

Resource Protection Division
V.34.0.6 - Fish kills files - This has a permanent retention period at the agency. When the agency ceases to maintain the records or no longer performs this function, transfer the summary computer reports of the fish kills and investigation to the Archives and Information Services Division.

R.01.0.1 - Planning records (Resource Conservation Branch) - Transfer records which have fulfilled their retention period to the Archives and Information Services Division, including the environmental policy and its reviews, and the published plans. Future publications can be sent directly to the Publications Depository Program.

R.01.0.5 - Resource Conservation Branch reports and studies, final - Add a note to the Remarks column of the schedule - "Copies of master plans sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." Send a copy of the San Marcos River report to the Publications Depository Program as this title could not be located in their catalog.

R.01.0.5 - Freshwater Conservation Branch reports and studies, final - Add a note to the Remarks column of the schedule - "Copies of master plans sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." If possible, send a list of titles produced in this series to the Archives and Information Services Division so we can check the holdings of the Documents Collection to see what titles might be missing from our holdings.

State Parks Division
P.45.3.9 - Park information (historical) - These files are listed in two different series, the agency will correct this during the next recertification, listing it as one series. We recommend listing the retention period as AV - "administratively valuable." Thus the records would be maintained at the agency as long as they receive regular use and transferred to the Archives when their use becomes infrequent. If the agency decides to retain the 25 year retention period, then transfer to the Archives and Information Services Division the records from 1923-1974.

Inland Fisheries Division
T.32.0.1a - Rivers and streams survey reports - Transfer records which have fulfilled their 25 year retention period (from the 1940s-1974) to the Archives and Information Services Division at the agency's earliest convenience. Future transfers can be done yearly as the files fulfill their retention period.

T.32.0.2a - Fish species research files - The published reports are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

Coastal Fisheries Division
V.34.0.2(a) - Administrative correspondence, Artificial Reef Program - Transfer correspondence which has fulfilled its retention period, from 1990-1995, to the Archives and Information Services Division at the agency's earliest convenience, and make yearly transfers thereafter. Create separate series for the committee minutes and presentation materials, as listed under "New archival series."

V.34.0.4 - Building plans and specification, artificial reefs - The agency is keeping the record copy of the files in their field office in Houston. They can maintain these for the life of the asset, as they are currently doing according to the retention schedule. If the agency ceases operating this program, but the reef sites are still left in place, then at that point the agency needs to transfer these records to the Archives and Information Services Division. If the reef sites are removed, then the Archives will review these records for final disposition.

V.34.0.3 - Reports, studies and surveys - final - Add a note to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

V.34.0.5 - Coastal hatchery files - The published Management Data Series reports in this series have been appraised to be archival. The federal reports described in this series are also available in another series, Fisheries management research files, where their archival retention is discussed. The MDS reports are sufficient documentation of the activities described in this series; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

V.34.0.7 - Fisheries management research files - Transfer the federal aid reports from the defunct TPWD library, dating 1958-1989 and copies of other reports produced since 1989 in the federal aid program from the agencies offices to the Archives and Information Services Division now. Then send copies of the federal aid reports as they are produced to the Archives and Information Services Division. Continue to send copies of the MDS reports to the Publications Depository Program. Add a note to the retention schedule in the Remarks section - "Copies of reports sent to the Publications Depository Program and the Archives and Information Services Division of the Library and Archives Commission fulfill the archival requirement."

Wildlife Division
P.22.0.7 - Project file - Caves - Change the retention code to either "AV" or a specific number of years. If they wish to use "AV", then add a note to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." Such a transfer can consist of the oldest (say files that are 20 years or older) files. If they wish to establish a specific time frame, say 20 years, then transfer the files which have fulfilled their retention period at that point and make yearly transfers thereafter.

P.22.0.15 - Project file - Special project - Transfer these records when they have fulfilled their retention period to the Archives and Information Services Division.

P.22.0.16 - Project file - Acquisitions - Transfer those records which have fulfilled their retention period to the Archives and Information Services Division now, which would include the older files in the Land records set and some of the records in the Potential records set. Future transfer can be done on a yearly basis.

P.45.04a - Maps (Archeology) - Recommend the retention code be changed to the same code used for the project files, which will be "AV" or administratively valuable. A note can be added to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." When the agency decides to transfer some of these maps or the project files over, we will meet with agency staff to determine what would still be restricted - especially on the older maps - and how such restrictions will be implemented.

P.45.3.6 - Archeological project files - Change the retention period to AV-administratively valuable. A note can be added to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." When the agency decides to transfer some of the project files over, we will meet with agency staff to determine which site specific information still needs to be restricted - especially in the older records - and how such restrictions will be implemented. We are not, at this time, interested in obtaining the actual artifacts or soil samples, just materials concerning them, such as artifact analyses, drawings, photographs, etc. The actual artifacts and samples should remain at the Archeology Lab of the Parks and Wildlife Department.

P.45.0.5a - Reports (Archeology) - Add a note to the retention schedule in the Remarks section - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

W.71.0.5 - Wildlife mitigation - The published reports are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

W.71.0.6 - Habitat monitoring - Recommend changing the retention period to a more practical value for this series, such as AV - administratively valuable. Migrate the database to new software/hardware when the technology it operates on currently changes enough to warrant a migration and to keep hardware and software documentation used to operate the system in each upward migration. If the agency has not been recording metadata and keeping data dictionaries, it needs to begin doing so and keeping these current. We would like to have copies of any original maps produced (not copies of unchanged USGS topographic maps or soil maps) as hardcopy output sent to the Archives and Information Services Division and reports sent to the Publications Depository Program of the Library and Archives Commission. If the agency still maintains the original photographs which were scanned into the database, those can be transferred to the Archives and Information Services Division when the agency ceases to have administrative use of them.

The Archives and Information Services Division currently does not accept electronic records, but at some point in the future if we begin to accept such files, we will apprise TPWD on the steps necessary to preserve this system electronically at our agency.

This series currently incorporates the database and output of the system, but the format is listed as paper. We recommend listing the series in two formats - one concerning the data files- Master files - Habitat monitoring, as an electronic record; one concerning the hardcopy output - Habitat monitoring - hardcopy output. If the agency wished to keep this as one series, then the schedule needs to have the format listed as paper and electronic.

W.71.0.7 - Wildlife project files - The published reports are sufficient documentation of the research; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Archives and Information Services Division of the Library and Archives Commission fulfill the archival requirement."

Transfer the federal aid reports from the defunct TPWD library, dating 1952-1989 and copies of these reports produced before 1952 and since 1989 from the agency's offices to the Archives and Information Services Division now. Then send copies of these federal aid reports as they are produced to the Archives and Information Services Division. The series in the old TPWD library begins in 1952. If there are not any reports published prior to that at the agency, we will accept the transfer of the surveys, data, unpublished reports, etc., gathered and used by the agency prior to the publication of the first reports. If such a situation exists, then transfer those early files at the agency's earliest convenience to the Archives and Information Services Division.

There were eight series on the schedule not initially designated for archival review which were reviewed and were determined to have archival value. An archival code of "A" needs to be added to the schedule for these series. Further instructions are provided for each series.

Resource Protection Division
R.01.0.10 - Resource Conservation Branch program files - Transfer records which have fulfilled their retention period to the Archives and Information Services Division. Future transfers can be done annually, as their retention period expires.

R.01.0.10 - Freshwater Conservation Branch program files - The published reports are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

R.01.0.10 - Freshwater Inflow Studies Program files - Send copies of the reports done thus far and any others produced to the Publications Depository Program of the Library and Archives Commission. If the agency produces reports which provide sufficient summary coverage of these studies for all the areas studied, then sending copies of those reports to the Publications Depository Program will fulfill the archival mandate. In this case, add a note to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." If only scattered reports are produced, then the agency needs to transfer records which have fulfilled their retention period, if any, to the Archives and Information Services Commission now, with regular transfers made on a yearly basis.

R.01.0.11 - Resource Conservation Branch project files - Transfer records which have fulfilled their retention period to the Archives and Information Services Division. Future transfers can be done annually, as their retention period expires.

Inland Fisheries Division
T.32.0.15a - Lake information files - Transfer records which have fulfilled their 25 year retention period (from the 1940s-1974) to the Archives and Information Services Division at the agency's earliest convenience. Future transfers can be done yearly as the files fulfill their retention period.

Coastal Fisheries Division
V.34.0.1 - Advisory committee files - Change this series item number to 1.1.058 and add an archival code of "A" and a retention period of PM. The agency needs to send copies of the minutes from 1990-1999 to the Archives and Information Services Division now, then regularly either after the meetings or on a yearly basis. Create a series for meeting supporting documentation, as listed under "New archival series."

V.34.0.9 - Gulf States Marine Fisheries Commission - . Because of the different record types, with different retention periods, present in this series, TPWD needs to create three series out of this one series: "Gulf States Marine Fisheries Commission minutes," with an archival code of "A" and a retention period of PM. Transfer copies of the minutes from 1989-1999 to the Archives and Information Services Division at the agency's earliest convenience; future transfers can be done yearly. "Gulf States Marine Fisheries Commission correspondence and agreements," with an archival code of "A" and a retention period of 3 years. Transfer materials in this series dating 1989-1995, then make yearly transfers thereafter as their retention period is fulfilled. "Gulf States Marine Fisheries Commission plans and reports," for the published plans and research reports. This will have an archival code of "A", TPWD can set an appropriate retention period. Add this note in the Remarks section - "Copies of published plans and reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

V.34.0.8 - Gulf of Mexico Fishery Management Council - Transfer copies of the minutes to the Archives and Information Services Division at the agency's earliest convenience. Future copies of minutes can be done on an annual basis. Copies of any reports which might be produced can be sent to the Publications Depository Program.

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New archival series

These include series not on the schedule which were reviewed for archival value, and series which were part of existing series but need to be added separately. The last series, Biologist diaries, is an obsolete series and does not need to be added to the schedule as we are requesting its transfer to the Archives and Information Services Division. See further instructions below.

Executive Division
No series number - Meeting supporting documentation - Add to the schedule with an archival code of "A", a retention of 2 years, and this note in the Remarks column - "These materials are filed with Commission meeting agenda and minutes." Transfer meeting documentation (if present) prior to 1967, 1969-1971, 1980-1982, 1989-1990, and 1992-1997 to the Archives and Information Services Division. Future transfers can be done on an annual basis as the retention period for these records is fulfilled.

Communications Division
No series number - Photographs - Add to the retention schedule with an archival code of "A" and a retention period of AV - administratively valuable. Add a note to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." We understand the agency will likely retain these images for a number of years, but they are welcome to transfer to the Archives the older images when their use becomes infrequent.

Resource Protection Division
No series number - Geographic Information Systems Lab hardcopy output - Add this series to the retention schedule with an archival code of "A". Add a note to the Remarks section as "Copies of reports produced should be sent to the Publications Depository Program of the Library and Archives Commission." What we would like to receive now are paper copies of the digital base maps being produced for the state parks and the wildlife management areas and any publications containing work done by the lab. We are presuming other maps output by the system are done for specific reports which we will likely be receiving from the agency. Those reports will be appraised along with the records of the division for which the maps were produced. If this is not the case, such as the baseline maps referred to above, then we wish to receive paper copies of those maps as well. Transfer copies of maps requested to the Archives and Information Services Division.

No series number - Master files - GIS lab - Add this series to the schedule with an archival code of "A". We are not currently accepting electronic records at the Library and Archives Commission, at some point in the future if we begin to accept such files, we will apprise TPWD on the steps necessary to preserve this system electronically at our agency. For now, the agency needs to migrate the data to new systems when needed and keep copies of the hardware and software documentation used to operate the system in each upward migration. They also need to keep their metadata and data dictionaries current. We recommend the agency continues as it is doing now to regularly make copies of the base maps on CD-ROM. A backup copy of the database should be made regularly to document the data as it existed.

State Parks Division
No series number - Civilian Conservation Corps Drawings Collection - Add these to the retention schedule as archival. Put a note in the Remarks section "These materials ultimately will be transferred to the Library and Archives Commission." They will remain on the TPWD schedule until transferred. Continue to send copies of any CD-ROMs of these plans and drawings produced to the Archives and Information Services Division.

Coastal Fisheries Division
No series number - Advisory committee meeting supporting documentation - Add this series to the schedule, with an archival code of "A" and a retention period of 2 years (more if the agency sees the need). Then transfer the materials in this series (correspondence, notes, reviews, etc.) to the Archives and Information Services Division when their retention period has expired. If it is 2 years, then transfer the files for 1990-1997. Make yearly transfers thereafter as the retention period is fulfilled.

No series number - Artificial Reef Advisory Committee minutes and agenda. Add this series to the schedule with an archival code of "A" and a retention period of PM. Transfer copies of the minutes and agenda through 1998 to the Archives and Information Services Division now, then yearly thereafter after meetings are held.

No series number - Artificial Reef Advisory Committee meeting supporting documentation - Add this series to the schedule, with an archival code of "A" and a retention period of 2 years (more if the agency sees the need). Then transfer the materials in this series (correspondence, notes, reviews, etc.) to the Archives and Information Services Division when their retention period has expired. If it is 2 years, then transfer the files for 1990-1997. Make yearly transfers thereafter as the retention period is fulfilled.

No series number - Biologist diaries - Transfer these to the Archives and Information Services Division. The two ledgers of clippings will be further reviewed for archival value and returned to the agency if determined not to be archival. The ledger with the diary entries will be maintained at the Archives as an archival record. If the two ledgers of clippings are returned, then the agency will need to add a series for those to their schedule. It is likely they will be maintained as archival at the Archives with the third ledger.

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Non-archival series

There were twenty-one "R" series appraised to be non-archival. Remove the "R" code from the records retention schedule and replace it with the archival exemption code of "E". Add a note to the Remarks column for these series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." These series are:

General Agency files
Series GEN 3 - Correspondence, administrative (divisions) - The correspondence of the division directors has been appraised to be non-archival. Add the correspondence series for each division as follows: Correspondence, administrative with an archival exemption code of "E" and this note in the Remarks column of the schedule - Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

Communications Division
C.30.0.3 - Radio programs - Texas Outdoor Connection - The Archives and Information Services Division has tapes of older radio broadcasts, 1981-1985, which we will not be keeping. They will be offered back to the agency for final disposition.

C.30.0.3 - Radio programs - Texas Passport Adventures

C.10.0.4 - Story folders

P.21.0.9 - Reports and studies: Population, census, recreation

P.21.0.8 - Executive summaries

P.21.0.12 - Statewide planning project files

P.45.7.11 - Marketing and tourism project files

Law Enforcement Division
L.22.0.7 - Rules and regulations

Infrastructure Division
A.63.6.1 - Building construction contracting and inspection records

P.34.0.8 - Map files

Resource Protection Division
C.20.0.4 - Hunter education student record - Change the title to Boater and hunter education student and instructor records to more accurately reflect the contents of the series.

R.01.0.1 - Planning records (Coastal Conservation Branch) - Since the plans produced are covered in the another series - Resource Conservation Branch planning records, we do not need to obtain the same plans here as well. If this branch begins adding materials to this series which are not duplicated in the Resource Conservation Branch planning records, then we will re-appraise.

State Parks Division
P.20.0.1 - State park information - The agency is combining this with P.20.0.2 and renaming State parks information and maps.

P.20.0.2 - Maps - The agency is combining this with P.20.0.1 and renaming State parks information and maps.

P.26.0.19 - Main project files

P.45.0.3 - Park information

P.46.0.22 - Concession files

Inland Fisheries Division
T.32.0.5 - Abstract title and deeds - Recommend the series be renamed Abstract titles, since deeds are not present in the files.

Wildlife Division
W.71.0.4 - Wildlife surveys

W.71.0.11 - Reports - game releases - Because the agency is maintaining this data long term, I recommend changing the retention period from AR to AV - administratively valuable.

The following series did not have archival review codes of "R" on the schedule, but should have. They have been appraised to be non-archival. The archival exception code of "E" needs to be added to the schedule with a note added to the Remarks column for these series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

Law Enforcement Division
L.22.0.6 - Reports - Administrative

Resource Protection Division
R.40.0.17 - National Estuary Program - Records concerning Texas involvement in this program will be appraised when the records of the Texas Natural Resource Conservation Commission are appraised since it holds the record copy of work done for this program.

One series did not carry archival code but was reviewed for archival value. It has been determined to be non-archival. As it did not carry an archival code, no changes need to be made to the schedule.

Resource Protection Division
R.01.0.11 - Resource Protection project files (Freshwater Conservation Branch)

Non-archival series - miscoded, obsolete, other situations

These seven series were either miscoded for archival review, mistitled, obsolete, or are being combined into other series and can be removed from the schedule. Follow the instructions for each series.

Human Resources
H.50.0.11 - Recognition and awards program files - Remove the "R" code.

Communications
Series C.20.0.8 - Library correspondence - This is general correspondence, not administrative. The library closed in 1992 and the correspondence has met its retention period. Remove this series from the schedule.

C.10.0.3 - Texas Parks and Wildlife magazine background material - This series was miscoded. It is actually a collection of printed reference sources and the agency intends to remove it from the schedule.

Law Enforcement
L.22.0.4 - Law Enforcement policies and procedures manual - This should be coded as a job procedures record instead of a policy manual. Change the title to Law Enforcement job procedure records, series item number 3.3.025, remove the "R" archival code, and list the retention as US+3.

Infrastructure Division
P.30.0.1 - Building construction project files - This series is being combined with the series Building construction contracting and inspection records, under that title. Remove it from the schedule.

P.34.0.10 - Project bid tabulations - This series is being combined with the series Building construction contracting and inspection records, under that title. Remove it from the schedule.

Wildlife Division
W.71.0.8 - Species reference material - This series consists only of printed reference materials from outside sources. Since it is strictly a reference collection and does not contain any original materials by the division, it does not need to be on the schedule. Remove it from the schedule. If the agency wishes to retain this series on the schedule for tracking purposes, then remove the "R" code and do not assign a series item number.

Empty series

Several series on the schedule did not contain any records nor were they were considered likely by the agency staff to have records created. In most cases, these were duplicate series with the records in question found in another series of the same name or the records were housed in program or project files within the various divisions. The agency intends to remove these series from the records retention schedule during the next recertification.

General agency records
Series GEN 10 - News or press releases - See the same series under Communications Division.

Series GEN 12 - Policies and procedures manual - Those that exist are maintained at the division level, only one division listed them on the schedule. Others are kept in program areas. If it is determined that other divisions maintain policy manuals, they need to be added for each division during the next agency schedule recertification with an archival code of "R".

Series GEN 13 - Publication development files - These are kept in the program area producing the publication and considered part of the reports or project/program files in those areas.

Series GEN 8 - Meeting agenda and minutes - Commission meetings are kept in the Executive Office, other meeting minutes pertaining to divisions are kept in the program files of each division.

Series GEN 16 - Reports and papers, conference - These are kept in the various program areas, either as part of the program or project files or in a reports series.

Series GEN 17 - Speeches - Speeches are not routinely transcribed or recorded. When they are, they are kept in the program or project files of a related topics or in the files of the person making the speech.

Series GEN 45 - Legal opinions/advice - Legal opinions are not maintained by the agency as a separate series. According to the agency most of the opinions are verbal, others are kept in the files of attorneys and considered to be attorney work products, which are confidential - V.T.C.A., Government Code, Section 552.111, Texas Open Records Act. If the agency decides at some point to recreate this series, it can be added back to the schedule with an archival code of "R".

State Parks Division
Series P.38.0.13 - Executive orders - See the same series under the Executive Office.

Series P.45.3.8 - Public lands project files

Series P.47.0.23 - Central Project files - this is the same as series P.45.3.9 - Park Information (historical) - the agency will remove it from the schedule, keeping series P.45.3.9.

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Record Series Reviews

Record Series Review
Series Title: Biennial budget request

Agency: Parks and Wildlife Department
Administrative Resources

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for six years after completion, according to the retention schedule. Actual holdings of the agency are 1969/70-[ongoing], comprising about 1.67 cubic ft. These are housed at the agency headquarters in Austin.

Description:
These records are legislative appropriation requests of the Texas Parks and Wildlife Department submitted to the Legislative Budget Board and others. The records date from 1969/70-[ongoing]. The requests generally contain narrative statements of agency functions or programs. Program objectives are listed, along with a description of each objective, discussion of performance measures, statistics, program need indicators, and expenses--expended, current, and projected, at different funding levels.

Purpose:
The purpose of these records is to request specific appropriations from the legislature and to provide justification for the amounts requested.

Agency program:
The Texas Parks and Wildlife Department (TPWD) had its beginnings in 1879. In 1879, the 16th Legislature authorized the Governor to appoint a fish commissioner to ensure compliance with an Act for the preservation of fish, and to build fish ways and fish ladders (Chapter 92, 16th Legislature, Regular Session). In 1881, the Office of the Fish Commissioner was established (Chapter 78, 17th Legislature, Regular Session). It was created for the "propagation and preservation of fish and to build fish-ways and fish-ladders…," existing through 1885. The commissioner was appointed to a two year term by the Governor, with the approval of the Senate.

In 1963, the State Parks Board and the Game and Fish Commission were merged to form the Texas Department of Parks and Wildlife (House Bill 21, 58th Legislature, Regular Session). The Parks and Wildlife Department is governed by the Parks and Wildlife Commission, initially composed of three members, currently nine members, appointed by the Governor with approval of the Senate. Members serve six-year overlapping terms. The Commission chairperson is appointed biennially by the Governor. The Commission meets quarterly or more often as needed. Its chief responsibility is to adopt policies and rules to carry out the programs of the Parks and Wildlife Department.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological by biennium

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Previous destructions:
Destruction requests on file in the Archives and Information Services Division of the Library and Archives Commission were checked for the Parks and Wildlife Department and none were found for this series or for equivalent or related series.

Publications based on records:
Legislative Budget Board, Legislative Budget Estimates have been published since fiscal years 1954 and 1955. This publication, a compilation of data for all state agencies, summarizes the fiscal information found in agency-submitted budgets or appropriation requests, but omits most of the narrative.

Series data from agency schedule:
Title: Biennial budget request
Series item number: 1.1.004
Agency item number: A.14.0.1
Archival code: A
Retention: AC+6

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Archival requirement for this series is fulfilled by sending copies to the Publication Depository Program. Two copies of Requests for Legislative Appropriations must be sent to the Publications Depository Program (13 Texas Administrative Code, Section 3.4 (3)). The Texas Documents Collection holds 1971/72-1996/97 and 2000/2001.

Gaps: None at the agency. The Texas Documents Collection is missing the volume for 1969/70 and 1998/99.

Appraisal decision:
Legislative appropriation requests prepared by state agency commissions provide evidence of an agency's fiscal performance and needs. These are already considered to be archival. The archival requirement for these records is fulfilled by sending copies to the Publications Depository Program of the Library and Archives Commission, which the Parks and Wildlife Department is already doing. The agency needs to send a copy of the 1969/70 and 1998/99 budget requests to the Publications Depository Program to fill gaps in their holdings.

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Records Series Review
Series Title: Reports, annual and biennial

Agency: Parks and Wildlife Department

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
This series is not on the retention schedule, but it should have a retention period of AC+6. The present holdings of the agency are 1994-[ongoing], comprising about 0.25 cubic feet.

Description:
These are annual reports prepared by the Texas Parks and Wildlife Department and its predecessor agencies that summarize the activities of the agency for the fiscal year. Dates covered are 1994-[ongoing] at the agency; 1963-1979, 1994-[ongoing] at the Publications Depository Program; and 1880-1884, 1895-1896, 1899-1962 at the Archives and Information Services Division. According to the agency reports were not produced for the years 1980-1993. The reports describe the functions of the Commission and activities undertaken during a the fiscal year (the earliest reports of the agency were done on a biennial basis, until about 1913), including listing some accountability measures, which include figures on the number of park reservations, number of hunting and fishing stamps and licenses issued, acreage of department lands, wild game harvested, arrests by game wardens, number of facilities managed, fish kill and pollution complaints investigated, etc. The reports also give a summary of major program activities, such as research undertaken, overview of the inland and coastal fisheries managed, major events at state parks, outreach programs, wildlife restoration efforts, and law enforcement activities; and mention significant legislation which may bring changes to the agency. The reports include a list of Commission members, division directors, and the reports for the years 1967-1979 also contain organization charts of the agency. Detailed information regarding the appropriations and expenditures of the agency can be found in the Annual Financial Report of the TPW Commission.

Purpose:
Annual reports are created to provide summary documentation of the activities of the agency over a fiscal year.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: This is a publication.

Series data from agency schedule: Not on schedule.
Suggested series from state records retention schedule:
Title: Reports - Biennial or Annual Agency (Narrative)
Series item number: 1.1.066
Agency item number: to be assigned
Archival code: A
Retention: AC+6

Archival holdings:
The Archives and Information Services Division has reports for: Fish Commissioner, 1880-1884; Fisher and Oyster Commissioner, 1895-1896, 1899/1900-1909/1910 (no report was done for 1897/1898); Game, Fish and Oyster Commission, 1911/12-1915, 1919-1920, 1922-1959 (they also hold copies of the Marine Lab Report of the Game, Fish and Oyster Commission for 1946-1951); State Parks Board, 1939-1962.

Texas Documents Collection holdings:
Archival requirement for this series is fulfilled by sending copies to the Publication Depository Program. Fifty-five copies of annual or biennial reports (includes narrative description) must be sent to the Publications Depository Program (13 Texas Administrative Code, Section 3.4 (1) (A)). The Texas Documents Collection holds: Game, Fish and Oyster Commission, 1931-1963; Parks and Wildlife Commission, 1963-1979, 1994-1998. They do not have any annual reports of the State Parks Board.

Gaps:
The agency does not have any reports prior to 1994. The Texas Documents Collection does not have any reports prior to 1931 for the Game, Fish and Oyster Commission, and does not hold any reports for the State Parks Board. The Archives and Information Services Division is missing reports of the Game, Fish and Oyster Commission for 1916-1918, 1921, or after 1959; reports for the State Parks Board (if they were done) prior to 1939; or any reports of the Parks and Wildlife Commission, beginning in 1963.

Appraisal decision:
These reports summarize the activities of the Parks and Wildlife Commission and its predecessor agencies over the fiscal year and are already considered archival. Their archival mandate is fulfilled by the agency sending copies of the reports to the Publications Depository Program. This series is not on the retention schedule and need to be added as listed above. A note needs to be added to the Remarks column - "Copies sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival mandate."

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Records Series Review
Series Title: Strategic plans

Agency: Parks and Wildlife Department

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
This series is not on the schedule but it should have a retention period of AC+6. The agency has copies of all four plans prepared - 1992-1998, 1995-1999, 1997-2001, and 1999-2003, fractional. It is unclear if these are at the agency's headquarters or maintained in their defunct library- both in Austin.

Description:
Strategic plans are long-range planning tools prepared by the agency in which the goals and objectives of the agency are presented along with performance measures for each. The Parks and Wildlife Commission has prepared four plans, in 1992, 1994, 1996, 1998 with the planning time frames 1992-1998, 1995-1999, 1997-2001, and 1999-2003 respectively. Plans contain a mission statement, a statement of philosophy, an external/internal assessment of the agency, the goals of the agency, and an organization chart. Each goal contains objectives, strategies, and output measures for measuring and achieving the goals.

Purpose:
Strategic plans are long-range planning tools prepared by the agency to set forth goals and objectives of the agency over a multi-year period.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule: Not on schedule
Suggested series from state records retention schedule:
Title: Strategic plans
Series item number: 1.1.055
Agency item number: to be assigned
Archival code: A
Retention: AC+6

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
The archival requirement for this series is fulfilled by sending 55 copies to the Publications Depository Program, Library and Archives Commission (12 Texas Administrative Code, Section 3.4(1) (C)). The Texas Documents Collection holds the plans for 1992, 1994, 1996, and 1998.

Gaps: None, the first plan was created in 1992.

Appraisal decision:
The strategic plans document the long-range planning activities of the Commission and are already considered archival. Their archival mandate is fulfilled by the agency sending copies of the reports to the Publications Depository Program. This series needs to be added to the records retention schedule as listed above, with an archival code of "A" and a retention period of AC+6. Also, a note should be put in the Remarks column, "Copies sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival mandate."

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Records Series Review
Series Title: Organization charts

Agency: Parks and Wildlife Department

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency until superseded, current holdings are 1998, fractional cubic ft. These are maintained by the agency's records management office at agency headquarters in Austin. Older charts can be found in the annual reports of the agency for 1967-1979, and in strategic plans, dating 1992, 1994, 1996, and 1998.

Description:
Organization charts illustrate graphically the administrative structure of the different functional units within the Texas Parks and Wildlife Department. Dates covered are 1967-1979, 1992-[ongoing]. Copies of the organization charts were published in the agency's annual report during the years 1967-1979 and are published in the strategic plans prepared by the agency, dating 1992, 1994, 1996, and 1998.

Purpose:
These charts illustrate graphically the administrative structure of the different functional units within an agency.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Organization charts
Series item number: 1.1.023
Agency item number: GEN11
Archival code: A
Retention: US

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Organization charts appear in the annual reports of the agency for the years 1967-1979 and in strategic plans, 1992-1998.

Gaps:
No records present with the records management officer prior to 1998. They were not published in annual reports prior to 1967 or after 1979 (no reports were produced from 1980-1993).

Appraisal decision:
Organization charts provide a graphic description of the administrative structure of the different functional units of the agency. These are already considered to be an archival record. The agency needs to forward copies of pre 1992 organization charts to the Archives and Information Services Division if any are located, and to send copies regularly after 1998 as the charts are superseded.

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Records Series Review
Series Title: Correspondence, administrative

Agency: Parks and Wildlife Department

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than one cubic ft.

Agency holdings:
Retained by the agency for three years according to the retention schedule. Current holdings are 1995-[ongoing], 3 cubic ft. in the Executive Directors Office, less than one cubic ft. in the other divisions. These are maintained at agency headquarters in Austin.

Description:
This series contains memoranda and incoming/outgoing letters relating to the development and administration of agency policies, procedures, programs, and other major transactions, dating 1995-[ongoing]. This series currently describes the administrative correspondence files in the executive director's office and the offices of the division directors. The series in the executive director's office contains correspondence between the executive director and division directors, as well as the legislature, governor's office; high ranking officials of other state, federal, and local agencies; the TPW commissioners; industry contacts and prominent individuals. The division directors' files contain copies of executive office correspondence related to the division, and downward communications to program areas within the division.

Purpose:
The administrative correspondence is created and maintained to document the handling of agency's functions by the executive director and the handing of division functions by the division directors.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological by date received.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Correspondence, administrative
Series item number: 1.1.007
Agency item number: GEN3
Archival code: R
Retention: 3

Archival holdings:
Executive Office records, 1972-1980, 5 cubic ft.
These are administrative and correspondence files of the executive office, containing correspondence with commissioners, legislators, congressmen, and others. Dates covered are 1972-1980.

Legislative correspondence, 1972-1984, 1 cubic ft.
These files consist of correspondence between commission members and staff of the department with various state legislators, dating 1972-1984.

Gaps: None at the agency prior to 1995.

Appraisal decision:
This series describes administrative correspondence in the Executive Director's office and the directors of the other divisions. The agency will be adding a separate correspondence series for each division to the schedule and for the executive director. The correspondence does concern the administration of the agency, its programs, procedures, etc. The Executive Director's correspondence concerns interaction with division directors, legislature, governor's office, the commissioners, other government officials, industry contacts, and others. This correspondence is the highest level produced by the agency and is important in documenting how the agency functions. The correspondence of the Executive Director's office has been appraised to be archival. It needs to be added separately to the schedule now, as follows: Executive director administrative correspondence, with an archival code of "A" and a retention period of 3 years. Transfer correspondence from 1995-1996 to the Archives and Information Services Division now, then yearly thereafter as the retention period is fulfilled.

The correspondence in the other divisions appears to be internal, consisting of copies of memos and letters from the Executive Director concerning that division and downward communications to program areas within their divisions. Also, correspondence concerning some programs and projects is filed in the appropriate programs/project files. I do not see long-term value in the division directors correspondence. These correspondence files have been appraised to be non-archival. Add the correspondence series for each division as follows: Correspondence, administrative with an archival exemption code of "E" and this note in the Remarks column of the schedule - Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Legislative bill analysis

Agency: Texas Parks and Wildlife Department
Executive Office

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 2 cubic ft.

Agency holdings:
According to the retention schedule, the agency maintains these for three years. Actual holdings are 1991-[ongoing], comprising 13.5 cubic ft. These are maintained at agency headquarters in Austin.

Description:
This series consists of completed staff reports on legislative bills meeting these requirements: bill has been passed, and the bill directly affects TPWD. In addition, proposals for recommended legislation that is prepared by TPWD are kept. Dates covered are 1991-[ongoing]. Assignments for both types of analysis fall to the division most responsible for, or affected by, the legislation. All reports are forwarded to, and filed in the Executive office.

Purpose:
These are prepared by the agency to delineate TPWD's interest in passed and proposed legislation.

Agency program:
The Parks and Wildlife Department is governed by the Parks and Wildlife Commission, initially composed of three members, currently nine members, appointed by the Governor with approval of the Senate. Members serve six-year overlapping terms. The Commission chairperson is appointed biennially by the Governor. The Commission meets quarterly or more often as needed. Its chief responsibility is to adopt policies and rules to carry out the programs of the Parks and Wildlife Department.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphanumerically by bill number

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Legislative bill analyses prepared by legislative committees and/or the Legislative Council are filed with the legislative bill files and housed in the Legislative Reference Library for bills dating 1973-[ongoing], and in the Library and Archives Commission, Archives and Information Services Division for bills dating before 1973. Very few bill analyses are present prior to 1973.

Publications based on records: None

Series data from agency schedule:
Title: Legislative bill analysis
Series item number: 1.1.031
Agency item number: GEN47
Archival code: R
Retention: 3

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: No records present prior to 1991.

Appraisal decision:
Legislative bill analyses are frequently sought after by researchers as they usually describe the intent and purpose of the bill through analysis. Although these analyses were not prepared by legislative staff, they have the same type of value, perhaps more so as TPWD staff can more directly relate the effect the legislation would have on the agency. Because of past uses and requests for this type of material by the public, this series has been appraised to be archival. Change the archival code to "A". Transfer the analyses from 1991-1995 to the Archives and Information Services Division at the agency's earliest convenience. Future transfers can be done on an annual basis as these documents fulfill their retention requirements.

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Records Series Review
Series Title: Executive orders

Agency: Parks and Wildlife Department
Executive Office

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for five years after they are superseded. Actual holdings are 1989-[ongoing], comprising 1 cubic ft. These are maintained at agency headquarters in Austin.

Description:
This series contains orders of the executive director and the Parks and Wildlife Commission, dating 1989-[ongoing]. These orders document new or significant changes to agency policies, programs, and procedures. Orders of the commission are also discussed in the minutes of the commission meetings.

Purpose:
The orders document actions of the executive director and Parks and Wildlife Commission resulting in changes to agency policies, programs and procedures.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Executive orders
Series item number: 1.1.011
Agency item number: E.01.0.6
Archival code: A
Retention: US+5

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: No records present prior to 1989.

Appraisal decision:
These orders document changes to agency policies and programs by the executive director and the commission. They are already considered to be archival. Maintain the archival code of "A". Transfer orders which have fulfilled their retention period to the Archives and Information Services Division at the agency's earliest convenience. Future transfers of orders can be done on a yearly basis as their retention period is fulfilled.

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Records Series Review
Series Title: Commission meeting minutes

Agency: Parks and Wildlife Department
Executive Office

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 0.5 cubic ft.

Agency holdings:
Retained by the agency permanently. Current holdings are 1963-[ongoing], comprising 25 cubic ft. The agency maintains the official record copy in paper and on microfilm at its headquarters in Austin.

Description:
These are the meeting files for meetings and public hearings of the Parks and Wildlife Commission, dating 1963-[ongoing]. These files contain minutes, agenda, tapes, transcripts, summaries, handouts, Texas Register postings, registration lists, exhibits, sign slips, and notes. The minutes and agenda are also microfilmed. Minutes and agenda for the Game, Fish and Oyster Commission (1929-1963) and the State Parks Board (1933-1963) have already been transferred to the Library and Archives Commission. Topics discussed at the meetings include division activities, changes in or addition to TPWD laws and regulations, orders issued by the commission, etc. Minutes and agenda from recent TPW Commission meetings (including committees of the commission), 1996-[ongoing], can be found on the web site of the agency.

Purpose:
This series documents the actions of the Parks and Wildlife Commission and its predecessors.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Commission meeting agenda
Series item number: 1.1.016
Agency item number: E.01.0.1
Archival code: A
Retention: PM

Series data from agency schedule:
Title: Commission meeting minutes/public hearings
Series item number: 1.1.017
Agency item number: E.01.0.2
Archival code: A
Retention: PM

Suggested series from state records retention schedule:
Title: Meeting supporting documentation
Series item number: 1.1.062
Agency item number: to be assigned
Archival code: A
Retention: 2

Archival holdings:
The Archives and Information Services Division holds several series of meeting minutes and meeting files from TPW Commission and its predecessors.

Game, Fish and Oyster Commission meeting minutes, 1929-1951, microfilm, fractional

Game and Fish Commission, meeting minutes, 1951-1963, microfilm, fractional

Game and Fish Commission meeting minutes, 1961-1963, 0.24 cubic ft.

Parks and Wildlife Department minutes, 1963-1995, microfilm, fractional

Parks Board minutes, 1933-1963, 1 cubic ft.

Parks and Wildlife Department meetings files, 1967-1968, 1972-1979, 1983-1988, 1991, 17 cubic ft. These files consist of minutes, agenda, transcripts, and supporting documentation from meetings of the Texas Parks and Wildlife Department, dating 1967-1968, 1972-1979, 1983-1988, and 1991.

Gaps:
No records are present at TPWD prior to 1963. Both TPWD and the Archives and Information Services Division are missing minutes (if any ever existed) from the Office of the Fish Commissioner, the Office of the Fish and Oyster Commissioner, and the Office of the Game, Fish, and Oyster Commissioner, covering the period 1879-1928; and the State Parks Board, from 1923-1932. Also at the Archives, meeting supporting documentation is not present prior to 1967, and is missing (if it was ever present) for the years 1969-1971, 1980-1982, 1989-1990, and 1992-[ongoing]. The Archives has not received minutes and agenda since 1995.

Appraisal decision:
Meeting minutes of agency boards and commissions provide the highest level documentation of the actions of the agencies they govern. These are already considered to be archival. The Parks and Wildlife Commission periodically sends copies of the minutes, agenda, and meeting supporting documentation to the Library and Archives Commission, but has not send any since 1995. The agency needs to send copies of the minutes and agenda for 1996-1999 and the meeting supporting documentation (if present) prior to 1967, 1969-1971, 1980-1982, 1989-1990, and 1992-1997 to the Archives and Information Services Division. Send copies of minutes and agenda annually or after each meeting, and meeting documentation annually after it has fulfilled its retention period.

The agency needs to combine the minutes series and agenda series into one series for the next retention schedule, list as Commission meeting agenda and minutes. They also need to add the series Meeting supporting documentation to the retention schedule, as listed above, with this note in the Remarks column - "These materials are filed with Commission meeting agenda and minutes."

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Records Series Review
Series Title: Radio programs - Texas Outdoor Connection

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? Yes
Replaced by: Passport to Texas radio series

Ongoing record series? No

Agency holdings:
Retained by the agency for 10 years after completion according to the retention schedule. Current holdings are September 1992-August 1996, consisting of about 100 audio cassettes. These are maintained at agency headquarters in Austin.

Description:
This series consists of audio cassette tapes from the Texas Outdoor Connection radio program--a half hour live weekly radio series regarding TPWD programs, personnel, and other related issues, dating September 1992 - August 1996. Topics include nature, wildlife management, state parks, and others. The show was distributed by the Texas State Networks radio network. It was replaced by the radio program Passport to Texas, which is still ongoing. For more information about this latter program, see the series Radio programs - Texas Passport Adventures.

Earlier tapes of the show, under the name Texas Outdoors Radio Program, dating from 1981-1985, were transferred to the Library and Archives Commission several years ago.

Purpose:
This program served as a public education and outreach forum for TPWD programs and issues.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: The impermanence of the medium.

Known related records in other agencies: None

Publications based on records:
News releases and press kits.

Series data from agency schedule:
Title: Radio programs (Texas Outdoor Connection)
Series item number: 1.1
Agency item number: C.30.0.3
Archival code: R
Retention: AC+10

Archival holdings:
Conservation and Communication Division, audio tapes, 1981-1985, 0.5 cubic ft.
These are audio cassette tapes produced by the department for their radio program, "Texas Outdoors Radio Program." Dates covered are 1981-1985.

Gaps:
The audio cassettes are incomplete, missing certain weeks/shows (exact dates not provided). This is due mainly to the fact that is was occasionally difficult to get the radio distributor to put in a tape and record the show while it was going out live.

Appraisal decision:
The agency has described this series twice in this report, to reflect different radio programs. Each program will be appraised separately. This series provides some documentation of the agency's public outreach efforts. However, public outreach is also documented in the news releases and agency publications. These radio shows are interesting, but provide brief and scattered coverage of agency functions which are covered in other series, such as News releases. And, the medium involved is unstable. This series has been appraised to be non-archival. The "R" can be removed from this series and replaced with the archival exemption code of "E". A note needs to be added to the Remarks column for these series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." The Archives and Information Services Division will offer back the audio cassettes of programs we have received in the past to the agency, or else dispose of them for TPWD.

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Records Series Review
Series Title: Radio programs - Texas Passport Adventures

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 260 ninety second shows per year

Agency holdings:
Retained by the agency for 10 years after completion according to the retention schedule. Current holdings are January 1996-[ongoing], consisting of 700 shows as Real Audio shows on the TPWD internet site, 100 shows on audio cassette tape. Shows since September 1998 are also stored on compact disks. These are maintained at agency headquarters in Austin.

Description:
This series consists of daily 90 second radio shows, known at the Passport to Texas, regarding TPWD programs and other related issues, dating January 1996-[ongoing]. The program features interviews with experts on nature and conservation, including wildlife management and habitat restoration. They also visit state parks and historic sites, talk with biologists and outdoor specialists, and offer tips on everything from birdwatching to designing your own backyard wildscape. The show is distributed across the state on compact disks and can be heard on over 70 different radio stations or over the internet through the agency's website. This show replaced the weekly Texas Outdoor Connection show. For more information about this earlier show, see the series Radio programs - Texas Outdoor Connection. Even earlier tapes of radio shows, under the name Texas Outdoors Radio Program, dating 1981-1985, were transferred to the Archives and Information Services Division several years ago.

Purpose:
This program serves as a public education and outreach forum for TPWD programs and issues.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: The impermanence of the medium.

Known related records in other agencies: None

Publications based on records:
News releases, web pages, and Texas Parks and Wildlife magazine articles.

Series data from agency schedule:
Title: Radio programs (Texas Passport Adventures)
Series item number: 1.1
Agency item number: C.30.0.3
Archival code: R
Retention: AC+10

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission. We do hold audio cassettes from an earlier, weekly radio program.

Gaps: None

Appraisal decision:
The agency has described this series twice in this report, to reflect different radio programs. Each program will be appraised separately. This series provides some documentation of the agency's public outreach efforts. However, public outreach is also documented in the news releases and agency publications. These radio shows are interesting, but provide brief and scattered coverage of agency functions which are covered in other series, such as News releases and in articles in Texas Parks and Wildlife magazine. And, the medium involved is unstable. This series has been appraised to be non-archival. The "R" can be removed from this series and replaced with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: News releases

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 1-2 inches

Agency holdings:
Retained by the agency for five years according to the retention schedule. Current holdings are 1975-1978, 1980-[ongoing], consisting of 4 cubic ft. These are maintained at agency headquarters in Austin.

Description:
These are weekly press releases issued by the agency, concerning various agency issues and functions, including upcoming events or changes at state parks or other TPWD-managed facilities and areas; hunting, fishing, hiking, and other outdoor activities; changes in legislation; budget and other financial issues; wildlife management; habitat restoration; notices of new agency publications; research; education; appointments; and other TPWD activities. Dates covered are 1975-1978, 1980-[ongoing]. The news releases are also posted on the agency's web site, dating September 1997-[ongoing].

Purpose:
News releases provide information about activities of the agency that the agency considers to be of public interest.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
None generally, though releases can be used to notify the public about the availability of a TPWD publication.

Series data from agency schedule:
Title: News releases
Series item number: 1.1.019
Agency item number: C.30.0.7
Archival code: R
Retention: AC+5

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: Missing releases for 1979, none are present prior to 1975.

Appraisal decision:
These news releases provide information about a variety of activities of the Parks and Wildlife Department. Some releases consist of routine appointments and notices, but most discuss important issues and events of the agency. Because of the informational value of these releases in documenting actions of the agency, this series has been appraised to be archival. Change the archival code to A on the retention schedule. The agency can send the releases from 1975-1995 to the agency at their earliest convenience. Further releases should be sent annually as their retention period expires.

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Records Series Review
Series Title: Texas Parks and Wildlife magazine background material

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 3 cubic ft.

Agency holdings:
Retained by the agency for 1 year after its purpose is served. Current holdings of the agency are 1942-[ongoing], comprising 50 cubic ft. These are maintained at agency headquarters in Austin.

Description:
This series contains clippings, notes, correspondence, books, magazines, photographs, and other materials used as reference for researching articles for the Texas Parks and Wildlife magazine, dating from 1942-[ongoing]. Also present are past issues of the magazine, dating back to 1942. These materials serve as a reference library and do not contain any original materials.

This magazine began publication in 1942, titled then as Texas Game and Fish. When the two agencies were merged in 1963, it soon became Texas Parks and Wildlife. Copies of these journals are on file in the Texas Documents Collection of the Library and Archives Commission.

Purpose:
These items are used as background information for magazine articles.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by subject.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Texas Parks and Wildlife magazine

Series data from agency schedule:
Title: TPWD magazine background material
Series item number: 1.1.028
Agency item number: C.10.0.3
Archival code: R
Retention: PS+1

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: No records present prior to 1942.

Appraisal decision:
This series consists of a reference library of clippings, notes, articles, etc. used by the agency to verify facts and obtain other background information for articles to appear in Texas Parks and Wildlife magazine. According to the agency, none of the materials are original and they intend to remove it from the schedule. This is not an archival series and since it does not contain original records it can be removed from the schedule.

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Records Series Review
Series Title: Story folders

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 3 cubic ft.

Agency holdings:
Retained by the agency for 2 years. Current holdings are from June 1997 - June 1999, and comprise about 6 cubic ft. These are maintained at agency headquarters in Austin.

Description:
The story folders contain current and proposed manuscripts and photographs for publication in Texas Parks and Wildlife magazine. Dates present are 1997-1999. The bulk of the material is manuscripts from free lance writers and photographers. Also present are communications between the authors and senior editors of the magazine, notes from staff related to the publishing of the article, and memos from Division Directors authorizing the publishing of the article. These are essentially business records, and do not contain any commentary or testimony related to the subject of the article. Also present are approved copies of manuscripts and backup materials from previous issues.

This magazine began publication in 1942, titled then as Texas Game and Fish. When the two agencies were merged in 1963, it soon became Texas Parks and Wildlife. Copies of these magazines are on file in the Texas Documents Collection of the Library and Archives Commission.

Purpose:
These are used as publication development files for Texas Parks and Wildlife magazine.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? There is a computerized index to back issues.

Problems: None

Known related records in other agencies: None

Publications based on records:
Texas Parks and Wildlife magazine.

Series data from agency schedule:
Title: Story folders
Series item number: 1.1.028
Agency item number: C.10.0.4
Archival code: R
Retention: PS

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Texas Parks and Wildlife and its predecessor, Texas Game and Fish, 1942-1957, 1959-[ongoing]. They are missing all of volume 16, which are the issues for 1958.

Gaps: No records present prior to 1997 as they are maintained only two years by the agency.

Appraisal decision:
These are publication development files and business records for Texas Parks and Wildlife magazine. The series does contain approved manuscripts and photographs used in articles during the production phase of an issue, but not any commentary relating to the subject or the article. Photographs which are taken by TPWD staff are returned to the programs files they came from. These account for about 5% of the photographs used in an issue. The other 95% are photographs taken by free lance photographers and their photographs are returned to them when the job is complete. Because this is such a widespread commercial publication and photographs are not maintained in the series after publication, this series has been appraised to be non-archival. Remove the "R" code and replace it with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Television programs - Texas Parks and Wildlife (formerly Made in Texas)

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 26 half-hour episodes per year

Agency holdings:
Retained by the agency for 30 years after completion. Current holdings are 1985-[ongoing], comprising about 226 completed program tapes, and over 1000 unedited feature tapes. Shows 1-69 exist on 1" BETA tape, shows 200-700 series are on D2 tape. All the tapes are commercial broadcast quality tapes. These are maintained at agency headquarters in Austin.

Description:
This is a television series produced by TPWD about many of its programs, concentrating on outdoor recreation, conservation and environmental issues, much like the Texas Parks & Wildlife magazine. Dates covered are 1985-[ongoing]. The Texas Parks & Wildlife TV series has been in production since 1985. Originally known as Made In Texas, the name was changed to Texas Parks & Wildlife in 1991. Each year they produce 26 half-hours of broadcast programming. The programs are distributed via satellite each week to PBS stations around the country. The series is shot on Betacam SP tape, the industry standard for video field production and mastered onto D2 tape (a digital format videotape). Information about programs for the current season is listed on the agency's web site. Some program titles include "Mountain Biking" and "Last of the Bayous". Recent programs include topics such as Buffalo Soldiers, Kemp Ridley's sea turtle, whooping cranes, and the swimming hole at Balmorhea State Park.

Purpose:
This program serves as a visual public education and outreach tool for TPWD programs and issues.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: Proper equipment is needed to view tapes.

Indexes or finding aids required for/or an aid to access? A Filemaker Pro database is available which can search the shows and its elements (scripts, credits lists, contacts).

Problems: The impermanence of the medium.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Television programs
Series item number: 1.1
Agency item number: C.30.0.1
Archival code: R
Retention: AC+30

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None, the series began in 1985.

Appraisal decision:
These videotapes provide a visual look at many of the agency's programs and functions, which, along with the narrative can be quite a useful approach to documenting the agency's education and outreach program. Visual resources such as this can serve as a good source of documentation on the agency. Because items such as these do have public appeal and potential for future uses, this series has been appraised to be archival. The video format is a problem for long-term storage, but hopefully by the time the agency is ready to transfer these tapes (at least 15 years from now if they follow the retention schedule), a better format for long-term storage will be available. Change the archival code to A. Once the earliest tapes have fulfilled their retention period, transfer those to the Archives and Information Services Division. Future transfers can be done annually as their retention period expires.

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Records Series Review
Series Title: Video news releases

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 48 stories a year

Agency holdings:
Retained by the agency for 10 years according to the retention schedule. Current holdings are 1990-[ongoing], about 112 Betacam tapes (the stories are housed 4 stories per tape and there are about 450 news clips at present). These are maintained at agency headquarters in Austin.

Description:
These are 1:45 minutes news stories produced to showcase agency programs to the general public. Dates covered are 1990-[ongoing]. These stories are broadcast as part of regular news shows, and recent clips are also available on the agency's web site. Some programs titles include "River Wardens," "San Jacinto Marshes," and "Snow Geese Crisis."

Purpose:
These are brief news clips to educate the public about agency programs and concerns.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: Proper equipment is needed to view tapes.

Indexes or finding aids required for/or an aid to access?
An Excel spreadsheet is done for each year's stories. Scripts and key lists are in a MS Word based file, searchable by title.

Problems: The impermanence of the medium.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Video new releases
Series item number: 1.1.019
Agency item number: C.30.0.10
Archival code: R
Retention: AC+10

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None, these were started in 1990.

Appraisal decision:
These video clips serve as a brief visual source of news about activities of the TPWD, which is generally not covered in the regular press releases. Because these items do serve as a form of visual public education and outreach and are not covered elsewhere, this series has been appraised to be archival. If it is determined that the information in these clips is available in another archival record produced by the agency, then these should be reappraised. Change the archival code to "A". Once the earliest tapes have fulfilled their retention period, transfer those to the Archives and Information Services Division. Future transfer of tapes can be done annually as their retention period is fulfilled.

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Records Series Review
Series Title: Reports and studies: Population, census, recreation

Agency: Parks and Wildlife Department
Communications Division, Marketing Branch, Consumer Research Program Area

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 0.5 cubic ft.

Agency holdings:
Retained by the agency until purpose served according to the retention schedule. Current holdings are 1990-[ongoing], 1.5 cubic ft. These are maintained at the offices of the Consumer Research/Marketing Branch/Communications Division, located at 2900 Fountain Park Plaza, in Austin.

Description:
These are documents collected from the State Data Center, consisting of updates on federal census information, such as population estimates, and other socio-demographic information by state, county, and city for Texas. Dates covered are 1990-[ongoing]. These materials are used for reference purposes as part of research and marketing.

Purpose:
These documents are gathered to maintain a base of knowledge and to be current on changing demographics of the state. This information benefits department-wide research and marketing efforts.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: Available at the Fountain Park Plaza office location.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Similar documents are available at other state agencies, such as the Comptroller's Office, but are used for different purposes.

Publications based on records:
1995 Texas Outdoor Recreation Plan, 1997 Super Combo/Combination License Holders Survey, 1997 Texas Grand Slam Product Sales Research Report

Series data from agency schedule:
Title: Reports and studies, including population, census, and recreational
Series item number: 1.1.037
Agency item number: P.21.0.9
Archival code: R
Retention: PS

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
1995 Texas Outdoor Recreation Plan

Gaps: None according to the agency.

Appraisal decision:
This series consists of socio-demographic data gathered from an outside source for use in agency research and marketing functions. The data used is not created by the agency. This series has been appraised to be non-archival. Remove the "R" from this series and replace it with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." The agency has stated it will change the title of this series to Consumer Research reports and studies: Population, census, recreation.

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Records Series Review
Series Title: Executive summaries

Agency: Parks and Wildlife Department
Communications Division, Marketing Branch, Consumer Research Program Area

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: several inches per year

Agency holdings:
Retained by the agency for 1 year after being superseded according to the retention schedule. Current holdings are 1967-[ongoing], comprising about 4 cubic ft. These records are maintained by Consumer Research/Marketing Branch/Communications Division, located at 2900 Fountain Park Plaza, Austin.

Description:
These documents consist of copies of the brief outlines of research results and recommendations for the research projects conducted by the Consumer Research program, dating 1967-[ongoing]. This research is an aid in the planning and management of the Texas state park system. Examples: State park visitor surveys, economic impact analysis of Texas State Parks, Texas Outdoor Recreation Plan, Socio-demographic studies of state park users, Citizen Surveys, Park inventory reports, Trails studies, and Texas population statistics. Copies of these Executive Summaries are filed in the Publications Depository Program of the Library and Archives Commission.

There are two related series of reports and studies produced by this division concerning park planning and management. See the series Statewide planning final reports and studies for the detailed research reports these executive summaries are based on; and the series Statewide planning project files which contain materials used in the research for these reports.

Purpose:
These are created to provide a brief outline of detailed research results and recommendations for use in the planning and management of the Texas state park system.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Detailed research reports are published, see the series Statewide planning final reports and studies.

Series data from agency schedule:
Title: Executive summaries
Series item number: 1.1
Agency item number: P.21.0.8
Archival code: R
Retention: US+1

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
These executive summaries are deposited with the Publications Depository Program. The titles are too numerous to list, but include titles such as the Texas Outdoor Recreation Plan, and documents such as inventory reports of parks, or state park visitor surveys.

Gaps: None according to the agency.

Appraisal decision:
These are used by the agency as planning and management tools which supply summaries of research results and offer recommendations for further research projects. Final reports of the studies with recommendations can be found in the series Statewide planning final reports and studies. There is value in some of this information collected as the research results can change the way some parks or programs function. However, the final reports are more detailed as to the way the studies were conducted, the results, and recommendations for future research, and I have recommended that series - Statewide planning final reports and studies be appraised as archival. Therefore, since the more detailed reports are archival, this series has been appraised to be non-archival. Remove the "R" from this series and replace it with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Statewide planning final reports and studies

Agency: Parks and Wildlife Department
Communications Division, Marketing Branch, Consumer Research Program Area

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: several inches a year

Agency holdings:
Retained by the agency for three years according to the retention schedule. Current holdings are 1967-[ongoing], comprising about 4 cubic ft. These records are maintained by Consumer Research/Marketing Branch/Communications Division, located at 2900 Fountain Park Plaza in Austin.

Description:
These documents consist of the final reports of the research results and recommendations for the research projects conducted by the Consumer Research program of the TPWD, dating 1967-[ongoing]. Examples: State park visitor surveys, Economic Impact Analysis of Texas State Parks, Texas Outdoor Recreation Plan, Socio-demographic studies of state park users, Citizen Surveys, Park inventory reports, Trails studies, and Texas population statistics. These reports provide documentation of research methodology, results, and recommendations for management. Background research for some reports can be found in the series Marketing and tourism project files. Copies of reports published are sent to the Publications Depository Program of the Library and Archives Commission.

There are two related series of reports and studies produced by this division concerning park planning and management. See the series Executive summaries for the brief outlines of these research reports; and the series Statewide planning project files which contain materials used in the research for these reports.

Purpose:
These are created to provide detailed research results and recommendations for use in the planning and management of the Texas state park system.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
None, these are published. Titles include: Texas Outdoor Recreation Plan and the Economic Impact Analysis of Texas State Parks.

Series data from agency schedule:
Title: Statewide planning final reports and studies
Series item number: 1.1.038
Agency item number: P.21.0.10
Archival code: R
Retention: AC+3

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
These reports are deposited in the Publications Depository Program. The titles are too numerous to list, but include titles such as the Texas Outdoor Recreation Plan, the Economic Impact Analysis of Texas State Parks, and documents such as inventory reports of parks, or state park visitor surveys.

Gaps: None according to the agency.

Appraisal decision:
These are used by the agency as planning and management tools which present the research results and recommendations for further research projects. Brief outlines of the research results and recommendations can be found in the series Executive summaries. There is value in some of this information collected as the research results can change the way some parks or programs function. Although we often consider summary results to be adequate coverage of some items, these detailed reports provide better coverage of the research process, results, and recommendations. Therefore, this series has been appraised to be archival. Change the archival code to A and add a note to the Remarks column - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." The title of the series is being changed to Consumer research final reports and studies.

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Records Series Review
Series Title: Statewide planning project files

Agency: Parks and Wildlife Department
Communications Division, Marketing Branch, Consumer Research Program Area

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: several inches a year.

Agency holdings:
Retained by the agency permanently. Current holdings are 1967-[ongoing], comprising about 6 cubic ft. These records are maintained by Consumer Research/Marketing Branch/Communications Division, located at 2900 Fountain Park Plaza, Austin.

Description:
These documents consist of day-to-day project files of past and present research projects conducted by the Consumer Research program, dating 1967-[ongoing]. Files consist of background information and documentation for conducting and analyzing research projects, containing work schedules, copies of questionnaires, correspondence, etc. Examples of projects: State park visitor surveys, Economic Impact Analysis of Texas State Parks, Texas Outdoor Recreation Plan, Socio-demographic studies of state park users, Citizen Surveys, Park inventory reports, Trails studies, and Texas population statistics.

There are two related series of reports and studies produced by this division concerning park planning and management. See the series Executive summaries for brief outlines of the research reports done based on the materials contained in these project files, and the series Statewide planning final reports and studies for the detailed research reports the brief outlines report on.

Purpose:
These materials allow the research team to review methodologies of past research efforts and to use this documentation as a guide for conducting current and future research.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints:
Available at the Fountain Park Plaza office location instead of agency headquarters.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Research reports are prepared based on these records and published. The titles are too numerous to mention. See the series Statewide planning final reports and studies.

Series data from agency schedule:
Title: Statewide planning project files
Series item number: 1.1
Agency item number: P.21.0.12
Archival code: R
Retention: PM

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Research reports based on these files are deposited in the Publications Depository Program. The titles are too numerous to list, but include titles such as the Texas Outdoor Recreation Plan, the Economic Impact Analysis of Texas State Parks, and documents such as inventory reports of parks, or state park visitor surveys.

Gaps: None according to the agency.

Appraisal decision:
These are the project files of two previously described series of research reports--Executive summaries and Statewide planning final reports and studies. The reports are used by the agency as planning and management tools which present the research results and recommendations for further research projects. There is value in some of this information collected as the research results can change the way some parks or programs function. The detailed published reports have been appraised to be archival and are sufficient documentation of this function. This series has been appraised to be non-archival. Remove the "R" from this series and replace it with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." The title of this series is being changed to Consumer Research Project files.

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Records Series Review
Series Title: Marketing and tourism project files

Agency: Parks and Wildlife Department
Communications Division, Marketing Branch, Consumer Research Program Area

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: several inches a year.

Agency holdings:
Retained by the agency permanently. Current holdings are 1996-[ongoing], comprising about 4 cubic ft. These records are maintained by Consumer Research/Marketing Branch/Communications Division, located at 2900 Fountain Park Plaza, Austin.

Description:
This series contains correspondence, research reports, sample questionnaires from other agencies and states to be used as reference materials, etc. Dates covered are 1996-[ongoing]. Also present is documentation on marketing research efforts for TPWD products. This research is conducted to aid the marketing of TPWD facilities, products and services. Examples of research reports are: Texas Grand Slam Product Sales Research Report, Super Combo Hunting and Fishing License Survey Research Results, Reaction to Per-person Pricing at Texas State Parks, Research Results of the Texas Conservation Passport Survey. These reports are described as part of the series Statewide planning final reports and studies. Some of these reports are sent to the Publications Depository Program of the Library and Archives Commission.

Purpose:
These are maintained to increase the agency's base of knowledge regarding marketing and tourism by other agencies and states.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Reports produced are housed in a different series - see the series Statewide planning final reports and studies.

Series data from agency schedule:
Title: Marketing and tourism project files
Series item number: 5.2
Agency item number: P.45.7.11
Archival code: R
Retention: PM

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Some marketing publications are sent to the Publications Depository Program. One title located was Texas Grand Slam Product Sales Research Report. Specific titles of other marketing or tourism reports based on use of these records are not known.

Gaps: None according to the agency.

Appraisal decision:
This is primarily a reference collection which TPWD uses to increase their knowledge of marketing and tourism practices of other agencies and states which have a value basically as reference files. Additionally, the marketing strategies of the agency do not need archival documentation. This series has been appraised to be non-archival. Remove the "R" from this series and replace it with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Photographs

Agency: Parks and Wildlife Department
Communications Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
This series is not on the retention schedule, so it does not have a designated retention period. The dates of the earliest images are unknown, but images date back to at least the early 1970s. The series is ongoing, comprising about 500,000 images (about 72 cubic ft.).

Description:
This series consists of photographic images taken by staff photographers of the agency, consisting of about 500,000 images, dating from the early 1970s through ongoing. The dates of the earliest images are unknown, but staff say they date back to at least the early 1970s. The photographic media are primarily 35 mm or 4 x 5 transparencies, most in color, some in black and white and include only images taken by agency staff photographers. Some of these are present in various program and project files in most divisions of the agency, but many of the photographs in the program/project files in the various divisions were taken and submitted by outside photographers, such as biologists, etc. and are not present in this series. And, this series contains many images not present in the program/project files. Topics covered include scenes of wildlife, flora and fauna, views of parks, wildlife management areas, lakes, coastal areas, historic sites, special events (such as a new park opening), and employee activities. Many of these images were taken by the staff for news functions. Divisions throughout the agency access these images for use in publications. However, images in the TPWD magazine, Texas Parks and Wildlife are generally not present in this series as about 95% of the pictures published in the magazine are taken by outside photographers and are returned to them after publication of the issue in which they were used. The Communications Division is putting selected images on CR-ROM and has a few images available for purchase on the agency's website - http://www.tpwd.state.tx.us/.

Purpose:
These images provide visual documentation of agency events and serve as a source for photographs to use in agency publications.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by topic

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
These photographs are used in various agency publications.

Series data from agency schedule: Not on schedule
Suggested series from state retention schedule:
Title: Photographs
Series item number: 1.1
Agency item number: to be assigned
Archival code: A
Retention: AV

Archival holdings:
There are photographs present in several series at the Archives and Information Services Division, most belong to other record series, except for the photos in this accession:

Gaps: None according to the agency.

Appraisal decision:
These images provide a vast store of visual documentation of TPWD functions, events, parks and other facilities, wildlife, etc. These images can be used over time to help document changing habitats and land use, can illustrate environmental concerns, etc. Because of the evidential value that photographs can provide visually, and the informational and research value of these images this series has been appraised to be archival. The agency needs to add it to the retention schedule with an archival code of "A" and a retention period of AV - administratively valuable. Add a note to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." We understand the agency will likely retain these images for a number of years, but they are welcome to transfer to the Archives the older images when the use of those become very infrequent.

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Records Series Review
Series Title: Reports - Administrative

Agency: Parks and Wildlife Department
Law Enforcement Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 4-5 cubic ft.

Agency holdings:
Retained by the agency for the three years according to the retention schedule. According to staff, they hold materials from the current and previous fiscal year, ca. 1997-1999, comprising 9 cubic ft. These are maintained at agency headquarters in Austin.

Description:
These are internal management reports describing operations within the Law Enforcement Division, dating ca. 1997-1999. Information in the reports include staffing assignments, budget expenditures, staff transfer and promotion schedules, staff training records, time sheets, and other management files. The reports are maintained for the current and previous fiscal years.

Purpose:
These serve as management tools for the Law Enforcement Division

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by topic

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Reports - Administrative
Series item number: 1.1.031
Agency item number: L.22.0.6
Archival code: none
Retention: FE+3

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: No records available prior to 1997.

Appraisal decision:
These reports were reviewed for archival appraisal because this series should have an "R" archival code based on the item number used. The information in these reports is of a routine management nature and does not have archival value. This series has been appraised to be non-archival. Add an archival exemption code of "E" to the retention schedule and a note to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Law Enforcement policies and procedures manual

Agency: Parks and Wildlife Department
Law Enforcement Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than 0.5 cubic ft.

Agency holdings:
Retained by the agency until superseded, according to the retention schedule. The current manual contains updates through FY 1999. This is maintained at agency headquarters in Austin.

Description:
This is a single manual on Game Warden policies and procedures which supplements the Texas Parks and Wildlife Employee manual, developed for employees of the Law Enforcement Division. It contains updates through 1999. Any non-current policy items are considered obsolete and are removed. Topics include how to wear the uniform, conduct standards for court appearances, how to make an arrest or serve a warrant, how to confiscate items, and other such items.

Purpose:
This manual guides the day to day activities of Law Enforcement personnel, specifically the game wardens.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: N/A - this is a single volume

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Law Enforcement policy and procedure manual
Series item number: 1.1.025
Agency item number: L.22.0.4
Archival code: R
Retention: US

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: Only the current manual is maintained.

Appraisal decision:
This manual describes the procedures used by game wardens to carry out their duties. Rules governing the way the game wardens carry out their duties are found in the published rules of the agency and in the Texas Parks and Wildlife Code. That is sufficient documentation of these functions. Since this is a job procedure manual, it does not need an archival code. Change the series to Law Enforcement job procedure records, with a series item number - 3.3.025, a retention of US+3, and no archival code.

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Records Series Review
Series Title: Rules and regulations

Agency: Parks and Wildlife Department
Law Enforcement Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 2 cubic ft.

Agency holdings:
Retained by the agency until superseded, according to the retention schedule. The agency maintains a volume of the current rules and regulations, removing superseded entries as they are updated, and selected prior volumes. The current manual contains updates through FY 1999 and comprises about 2 cubic ft. Dates of the older volumes maintained are unknown. These are maintained at agency headquarters in Austin.

Description:
The series consists of the rules and regulations as promulgated by TPW Commission rulings, under authority granted by legislation, dating through FY 1999. These become part of the Texas Administrative Code. The agency maintains the current volume of rules and regulations, updating it regularly and removing superseded entries. As such, the date range of the holdings is limited to the current fiscal year, except for a few prior volumes, whose dates are unknown. Copies of the rules and regulations are regularly sent to the Publications Depository Program of the Library and Archives Commission.

Purpose:
These are the laws, rules, and regulations administered by the Parks and Wildlife Department.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: N/A - single volume

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Rules and regulations appear in the Texas Administrative Code, Chapters 51-69.
Also, the agency issues sets of rules and regulations on various topics, such as Rules and regulations in Texas state parks, 1998 or Alligators in Texas 1998 : rules, regulations, and general information.

Series data from agency schedule:
Title: Rules and regulations
Series item number: 1.1.039
Agency item number: L.22.0.7
Archival code: R
Retention: US+AR

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
V.T.C.A., Parks and Wildlife Code, 31 Texas Administrative Code, Chapters 51-69
Also, the agency issues sets of rules and regulations on various topics, such as Rules and regulations in Texas state parks, 1998 or Alligators in Texas 1998 : rules, regulations, and general information.

Gaps:
The agency generally maintains only the current rules and regulations. Selected older volumes are maintained, it is unknown what dates are missing.

Appraisal decision:
The rules and regulations are published as part of the Texas Administrative Code. Additionally, separate topical sets of rules and regulations have been published. All of these publications are sent to the Publications Depository Program. Because these are part of the Texas Administrative Code and are also published, this series has been appraised to be non-archival. Remove the "R" from this series and replace it with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Building construction contracting and inspection records

Agency: Parks and Wildlife Department
Infrastructure Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 10 cubic ft.

Agency holdings:
These are materials in four formerly separate series which have been retained by the agency for a variety of periods, the longest being LA+10. Current holdings are 1975-[ongoing], comprising about 40 cubic ft. These are maintained at agency headquarters in Austin.

Description:
This series contains contracts; inspection records; tabulations of bids from contractors; planning, design, and construction records; and plans and specifications for construction projects. Dates covered are 1975-[ongoing]. Types of projects covered include design and construction projects for state parks, wildlife management areas, hatcheries, and other department facilities. These materials were formerly part of four different series, but have been combined recently into this series.

Purpose:
These files document design, planning, and construction undertaken at all TPWD facilities.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by facility name and numeric by project number

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Building construction contract and inspection records
Series item number: 5.2.028
Agency item number: A.63.6.1
Archival code: R
Retention: LA+10

Series data from agency schedule:
Title: Building construction project files
Series item number: 5.2.002
Agency item number: P.30.0.1
Archival code: R
Retention: AC+10

Series data from agency schedule:
Title: Project bid tabulations
Series item number: 5.3
Agency item number: P.34.0.10
Archival code: R
Retention: AC+2

Series data from agency schedule:
Title: Building plans and specifications
Series item number: 5.2.003
Agency item number: P.33.0.6
Archival code: R
Retention: LA

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: No records are present before 1975 according to the agency.

Appraisal decision:
This series contains materials formerly maintained in four series. When the agency reorganized, these four series were given to the Infrastructure Division, which has now combined the series into one. The materials in the first three series listed - Building construction contracting and inspection records, Building construction project files, and Project bid tabulations, contain routine construction records - bids, inspection records, contracts, correspondence, etc. which do not warrant permanent retention. These materials can be maintained in one series, with a retention period of AC+10 or longer if the agency wishes. These three series have been appraised to be non-archival. The agency can place them in the one series titled Building construction contracting and inspection records. This series does not need an "R" archival code. Instead, add an archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

The last of the original series, Building plans and specifications, contains plans and specifications for all TPWD parks and other facilities. These need to remain in a series by themselves, with a retention period of LA. Many of these facilities have been in existence for 20 or more years. Because of the long-term use of these facilities, the historic value of some facilities, and continued operation of them by the agency, this series has been appraised to be archival. Keep this series as it is currently on the retention schedule, change the code of "R" to "A". As long as the agency operates these facilities, they need to maintain these records. If they cease operating some facilities, records relating to those facilities will need to be reviewed for archival value, depending on whether the structures in question are deemed to be historic.

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Records Series Review
Series Title: Map files

Agency: Parks and Wildlife Department
Infrastructure Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 1 flat file

Agency holdings:
Retained by the agency until superseded, according to the retention schedule. Current holdings are 1950-[ongoing], consisting of 150 flat files or map drawers. These are maintained at agency headquarters in Austin.

Description:
These are maps, sketches, aerial photos, topographic maps, autocad drawings, and plans of state parks, fisheries, wildlife areas, and office buildings. Dates covered are 1950-[ongoing]. Most of these materials were prepared by other agencies or entities. Some of the sketches and plans are original, documenting things such as a new water line placement, or removal of a sewer line, etc. The materials in this series are maintained to help in the planning, design, and construction projects, but also to track cultural or physical changes occurring on TPWD lands. According to agency staff, significant changes found in these materials also appear elsewhere, such as in plans and drawings of facilities - see the series Building plans and specifications (listed as part of the series review Building construction contracting and inspection records); and in the published master plans done for state parks - see the series Master planning project files. Additionally, many of these materials are being scanned into the Geographic Information System (GIS) of the TPWD so information on these maps, etc. will be incorporated into future maps produced through the GIS laboratory for various purposes.

A related set of drawings and maps in the Parks Division which is not on the schedule are the Civilian Conservation Corps maps. See that series description for more information about those maps - Civilian Conservation Corps Drawings Collection.

Purpose:
These are maintained to assist in planning, design, and construction projects, and to track cultural or physical changes occurring on TPWD lands.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by site name

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Some of the maps, plans, and sketches or elements thereof appear in the master plans done for state parks, generically titled as "Master Plan for __________ State Park."

Series data from agency schedule:
Title: Map files (flat)
Series item number: P.34.0.8
Agency item number: 1.1
Archival code: R
Retention: US

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection
Some of the maps, plans, and sketches or elements thereof appear in the master plans done for state parks, generically titled as "Master Plan for __________ State Park." The Documents Collection has some of these, though it is unknown if they have a complete set.

Gaps: None according to the agency.

Appraisal decision:
This series contains some original materials - maps, sketches, plans, and some mass produced materials, such as topographic maps. These materials are kept primarily as reference materials to track cultural and topographic changes to parks and wildlife. According to agency staff, significant changes noted here should be documented elsewhere in the agency. Some items will appear or be incorporated in the published master plans, others in the plans and drawings for facilities. And, the information is being added to their GIS system, thus it will available in other productions of the agency, including published reports which will be sent to the Publications Depository Program of the Library and Archives Commission. Although the state parks and other facilities have long-term value to the agency and to the public, the significant information in these files is available in other archival series or in published form. Therefore, this series has been appraised to be non-archival. Remove the "R" from this series and replace it with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Master planning project files

Agency: Parks and Wildlife Department
Infrastructure Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 2 cubic ft.

Agency holdings:
Retained by the agency until purpose served, according to the retention schedule. Current holdings of the agency are 1970-[ongoing], comprising 72 cubic ft. and 15 map flat files. The project files are maintained at agency headquarters in Austin.

A set of the master plans is maintained at the agency's defunct library located in a small office suite in an industrial park on HWY 183 in Austin. These are dated ca. 1971-[ongoing] and comprise about 6 cubic ft.

Description:
This series contains maps, survey data, narratives, studies, photographs, correspondence, public hearing documentation, and master plans, dating 1970-[ongoing]. This series records the agency's evaluation of proposed park sites. There has been very little activity in this area in recent years. The focus of the investigation is chiefly demographic: an attempt is made to determine how the site would best be utilized given the preferences of nearby population centers. Correspondents may be TPWD staff, staff of other interested Federal, state, and local governments, professional consultants and experts, and the general public. At the end of the process, all the gathered information is assembled in a publication, which is typically entitled "Master Plan for ______ State Park".

The master plans produced from these files are spiral bound reports done when parks were being initially developed. In some cases, a master plan was done before the land was officially acquired for the park - by the time the land was acquired the plan for the park could have been significantly altered. The type of information in the plan includes background data/history of the land, objectives of the plan, policies, maps, analysis of approach in developing the park (includes investigation, evaluation, team analysis), conservation studies, development studies (soil, weather, hydrography, etc.), land use concepts, pictures of the area, and programs for the facilities. The purpose of these documents was to develop a master plan for the park. Plans have not been done for all parks. The agency maintains a set of the published master plans in their now defunct library. Copies of the master plans have been sent to the Publications Depository Program of the Library and Archives Commission.

Purpose:
These materials are used to develop master plans for holdings in the parks and wildlife system.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by site name.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Master plans based on these records were done for most state parks, using the generic title "Master Plan for ___________ State Park."

Series data from agency schedule:
Title: Master planning project files
Series item number: 5.2
Agency item number: P.34.0.9
Archival code: R
Retention: PS

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Master plans for state parks - generic series title - "Master Plan for __________ State Park". It is unknown if the Documents Collection has a complete set of these.

Gaps: None according to the agency.

Appraisal decision:
The master planning project files contain a significant amount of information about the development and history of the state parks. The master plans are very detailed, containing much of the information gathered, including maps and copies of photographs, in the publication. The information gathered during this process is invaluable for documenting the history and development of the state parks. Since the information gathered is detailed in the published master plans, these master plans can be retained permanently in lieu of the actual project files. The published master plans in this series have been appraised to be archival. The published plans are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published plans). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of master plans sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." Transfer the set of master plans in the agency's library to the Archives and Information Services Division.

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Records Series Review
Series Title: Hunter education student records

Agency: Parks and Wildlife Department
Resource Protection Division, Education Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 2 cubic ft.

Agency holdings:
Retained by the agency for 2 years according to the retention schedule. Current holdings in paper are 1997-1999, 5 cubic ft., stored in an storage unit maintained by the Education Branch. Electronic records date from 1977-[ongoing] for boater education and 1972-[ongoing] for hunter education. These are maintained at agency headquarters in Austin.

Description:
These are student and instructor records for each boater and hunter education course offered to the public, dating 1972-[ongoing]. The records are scanned into a Microsoft Access database. The division maintains the paper copies for two years, the electronic records permanently. The database contains boater education records for 1977-[ongoing], hunter education records for 1972-[ongoing]. Description of course offerings, how to enroll in the courses, and related publications are listed on the web page of the agency.

The Hunter Education Student records and Boater Education Student records (new, not on schedule yet) contain student registration forms: a one page form giving the student's name, address, date of birth, social security number, class date and location, instructor's name, course grade, and instructor's signature. Contents of these files are compiled annually for internal reports summarizing, for example, number of students served, average scores, demographic distribution, etc.

A parallel set of files (not on schedule) are maintained on instructor applications. These files contain the instructor's name, address, phone, SS#, etc.; information on the applicant's qualifications, and a record of the dates and locations of classes they have taught. The file for each instructor also contains a 4 page interview form completed by a Game Warden. This form collects additional info such as criminal history, hunting (or boating) experience, and the Game Warden's subjective impression of the applicant. Contents of these files are compiled into various internal reports to illustrate the program's effectiveness.

Purpose:
These are mandated educational programs (Section 31.018-110 (Boater education) and Section 62.014 (Hunter education) of the Parks and Wildlife Code). The records track the recruitment and training of instructors, and the students who have completed the training.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement:
Chronologically by month of courses held; then by calendar year, for each program.

Access constraints:
The social security numbers of the instructors are confidential, unless waived by that employee, V.T.C.A., Government Code, Section 552.117.

Use constraints:
Data entry limited to Education Branch staff in Austin headquarters. Field accessibility is limited until the database is made accessible to a wider network within the TPWD system.

Indexes or finding aids required for/or an aid to access? Yes. Need to use/query passwords.

Problems:
Scantron records ('bubble-style forms') require much maintenance and there are many errors associated with the forms being scanned into the system; education and training would help to eliminate many of these errors.

Known related records in other agencies: None

Publications based on records:
This information appears in the W-104-S Federal Aid Report.

Series data from agency schedule:
Title: Hunter education student record
Series item number: none
Agency item number: C.20.0.4
Archival code: R
Retention: US

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps:
Boater education records not available until 1977; hunter education records not available until 1972.

Appraisal decision:
These records document training of instructors and the public in hunter and boater education. These training materials are coursework results which do not need to be maintained archivally. The number of individuals educated is summarized in the annual report of the agency, which is sufficient documentation of this function. This series has been appraised to be non-archival. The "R" can be removed from this series and replaced with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." The agency has added additional materials to this series so the series title needs to be changed to reflect these changes to Boater and hunter education student and instructor records.

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Records Series Review
Series Title: National Estuary Programs

Agency: Parks and Wildlife Department
Resource Protection Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than 1 cubic ft.

Agency holdings:
Retained by the agency for 5 years according to the retention schedule. Current holdings are 1989-[ongoing], comprising 2 cubic ft. These are maintained at the agency headquarters in Austin.

Description:
This series contains correspondence, drafts, and preliminary reports detailing TPW participation in the National Estuary Program, which is administered by the Texas Natural Resource Conservation Commission (TNRCC). Dates covered are 1989-[ongoing]. There are two major program areas: the Corpus Christi National Estuary Program, and the Galveston Bay National Estuary Program. The "Corpus Christi National Estuary Program" is now called the "Coastal Bend Bays and Estuaries Conservation Plan". Correspondents to this series include: federal agency staff (mainly U.S. Army Corp of Engineers, Environmental Protection Agency, Federal Wildlife Service, etc), state government staff (mainly TPWD, TNRCC, General Land Office (GLO)), local government, industry and business representatives, landowners, and general public. All TPW contributions are included in reports published by TNRCC. See these series on the TNRCC retention schedule for more information about this program and its records - series 6240.01 - Galveston Bay National Estuary Program Meeting Reports and series 6250.01 - Corpus Christi Bay National Estuary Program Meeting Reports.

Purpose:
These records are used as aids in the development of comprehensive management plans for Texas' bays and estuaries.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
This material is duplicated in files at the Texas National Resource Conservation Commission, see series 6240.01 - Galveston Bay National Estuary Program Meeting Reports and series 6250.01 - Corpus Christi Bay National Estuary Program Meeting Reports on the TNRCC schedule.

Publications based on records:
The TNRCC publishes a series of reports based on this material. The titles are too numerous to mention, but include reports such as A Conceptual Ecosystem Model of the Corpus Christi Bay National Estuary Program Study Area, Galveston Bay Data Inventory, and The State of the Bay.

Series data from agency schedule:
Title: National Estuary Programs
Series item number: 1.1.067
Agency item number: R.40.0.17
Archival code: none
Retention: AR+5

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection
The TNRCC publishes a series of reports based on this material. The titles are too numerous to mention, but include reports such as A Conceptual Ecosystem Model of the Corpus Christi Bay National Estuary Program Study Area, Galveston Bay Data Inventory, and The State of the Bay. The reports in this series are regularly deposited in the Publications Depository Program.

Gaps: None according to the agency.

Appraisal decision:
The materials in this series document the work of the agency in the National Estuary Program. The reports and studies produced provide valuable information about the estuary systems along the Texas coast. However, the materials maintained at TPWD are duplicated in the files of TNRCC, the agency which administers this program in Texas. Therefore, this series has been appraised to be non-archival. Although this series did not carry an archival code initially, based on the agency classifying this as 1.1.067, it should have had an "R" code. Add the archival exemption code of "E" to this series and a note to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

Records documenting the work of the state in the National Estuary Program will be reviewed when the records of the TNRCC are appraised, since it holds the record copy of work done with this program.

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Records Series Review
Series Title: Fish kills files

Agency: Parks and Wildlife Department
Resource Protection Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 1 cubic ft.

Agency holdings:
Retained by the agency permanently. Current holdings are 1958-[ongoing], comprising 22 cubic ft. of paper files. Data is also maintained in an Access 97 database. These files are maintained at the agency headquarters in Austin.

Description:
This series contains correspondence, raw data, field notes, photos, maps, lab analysis, and reports concerning the investigation of fish kills statewide. Dates covered are 1958-[ongoing]. Correspondents are staff, other agency staff (i.e., local law enforcement); vessel, business, industry, and other property owners; 'responsible parties' (defendants); and the concerned public. Summarized results of the field investigations are also available in an Access 97 database. There are not any printed or published reports, only computer summary reports, prepared from the data gathered in these files.

Another series which contains some materials concerning the investigation of inland fish kills is the series Resource Protection, Freshwater Conservation Branch program files.

Purpose:
These files fulfill a federal mandate to monitor fish kill events.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by county name

Access constraints:
Cases involving ongoing litigation and/or restitution cases are closed until the case is resolved.

Use constraints:
Access to the database is restricted to certain personnel. The data itself is not restricted.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Yes. Computer summary reports are shared with the Texas Natural Resource Conservation Commission and likely maintained at that agency.

Publications based on records: None

Series data from agency schedule:
Title: Fish kills
Series item number: none
Agency item number: V.34.0.6
Archival code: none
Retention: PM

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
The materials in this series are used to document and monitor fish kill events in the state, per a federal mandate. There are not any reports prepared from this data, but the data is summarized in a computer database, with summary computer reports printed out and sent to TNRCC. The number of fish kills investigated by TPWD is sometimes listed in the annual report of the agency. Documentation and investigation of fish kills is a major function of this division. At this time the agency maintains these records permanently, both in paper and in electronic media. Some reporting of this function needs to be documented, which is currently only available through the computerized summary printouts. Because of the evidential and informational value of this data, this series has been appraised to be archival. Add an archival code of "A" to the schedule. When the agency ceases to maintain these printouts or ceases to perform this function, these summary printouts (or other summary published reports if such are ever prepared) should be transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Resource Conservation Branch Program files

Agency: Parks and Wildlife Department
Resource Protection Division, Resource Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than 1 cubic ft.

Agency holdings:
Retained by the agency for 5 years after completed according to the retention schedule. Current holdings are 1996-[ongoing], comprising about 2 cubic ft. The files for the current fiscal year are stored at the agency, the files for previous years are stored in offsite storage.

Description:
This series consists of TRACS (Texas Review and Comments System) inquiries forwarded from the Governor's Office of Budget and Planning to Parks and Wildlife for review and comment on projects that may or may not have environmental impacts, and responses by TPWD. Dates covered are 1996-[ongoing]. On those items requiring comment from TPWD, a narrative, usually in letter form, is attached to the original, and returned to the Governor's Office. The review documents relate to a wide variety of projects that could have environmental impact on fish and wildlife habitat. The reviews are coordinated through the Resource Conservation Branch and routed to the proper divisions in the agency (Wildlife, Inland and Coastal Fisheries, Law Enforcement, and Resource Protection) for departmental input. Responses are prepared by the Resource Conservation Branch and signed by the Assistant Director, Resource Protection Division. Replies are returned to the Governor's Office in the form of a letter or no comment noted on the TRACS form. A copy of the TRACS request and the responses are retained by the Resource Conservation Branch along with any supporting documentation provided by the Governor's Office on an annual basis. The original TRACS documents are returned to the Governor's Office.

Purpose:
These materials document agency responses to TRACS inquiries.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological, then by TRACS number

Access constraints: None

Use constraints:
Files need to be checked out through the Resource Conservation Branch administrator.

Indexes or finding aids required for/or an aid to access?
An EXCEL file is maintained by the Resource Conservation Branch at the agency headquarters in Austin, listings TRACS by TRACS number, date received, due date, project title, assigned to, disposition, and reply date.

Problems:
TRACS documents could be lost in routing, but the EXCEL files would assist in establishing where and to whom the document was routed.

Known related records in other agencies:
TRACS review files are also at the General Land Office, Texas Natural Resource Conservation Commission, Texas Water Development Board, and other agencies concerned with environmental impact issues in the state.

Publications based on records:
None produced by TPWD. The production of reports by other agencies based on TRACS records is unknown.

Series data from agency schedule:
The agency will be listing this series - Program files - on the schedule three times, once for each of the main program areas - Resource Conservation Branch, Freshwater Conservation Branch, and Coastal Conservation Branch. All the series will be appraised separately.
Title: Program files (Resource Conservation Branch)
Series item number: none
Agency item number: R.01.0.10
Archival code: none
Retention: AC+5

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
These files document the responses provided by the agency to TRACS requests received from the Governor's Office, which relate to a wide variety of projects that could have environmental impact on fish and wildlife habitat.. According to TPWD, the Governor's Office maintains the record copy of these files, which include the TPWD responses. There is not a series on the retention schedule of the Governor's Office which covers the TRACS records. The responses of TPWD are a valuable component in the review process and need to be maintained. Since we do not know what type of documentation the Governor's Office maintains regarding this review process, this series has been appraised to be archival. Add an archival code of A. Transfer records which have fulfilled their retention period to the Archives and Information Services Division. Future transfers can be done annually, as their retention period expires.

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Records Series Review
Series Title: Freshwater Conservation Branch program files

Agency: Parks and Wildlife Department
Resource Protection Division, Freshwater Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: varies, usually over 1 cubic ft.

Agency holdings:
Retained by the agency for 5 years after closed according to the retention schedule. Current holdings are 1995-[ongoing], comprising 9 cubic ft. These are maintained at agency headquarters in Austin.

Description:
This series contains case studies with event description, reports, evaluations, and action items concerning oil spills and other environmental contamination incidents, inland fish and wildlife kills, and natural resource trustee case files. Dates covered are 1995-[ongoing].

Another series which contains materials documenting fish kills is the series Fish kills files.

Purpose:
These materials document this division's actions in investigations of environmental impacts events, such as oil spills, and inland fish and wildlife kills.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement:
Alphabetical by subject, then case name and/or number, case locations, and responsible party.

Access constraints:
If records are part of an ongoing investigation or legal action, they will likely not be accessible to the public until the investigation is finished or the legal action settled.

Use constraints:
Data and reports should not be used for purposes incompatible with the objectives and quality of the data.

Indexes or finding aids required for/or an aid to access?
Indexes for location, subject, name of responsible party, and case number.

Problems: None

Known related records in other agencies:
Texas Natural Resource Conservation Commission also maintains files on fish kills and pollution events.

Publications based on records:
Final reports of studies or investigations are produced.

Series data from agency schedule:
The agency will be listing this series - Program files - on the schedule three times, once for each of the main program areas - Resource Conservation Branch, Freshwater Conservation Branch, and Coastal Conservation Branch. All the series will be appraised separately.
Title: Resource Protection program files (Freshwater Conservation Branch)
Series item number: none
Agency item number: R.01.0.10
Archival code: none
Retention: AC+5

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Final reports of studies and investigations are produced and sent to the Publications Depository Program. The titles are too varied and numerous to list.

Gaps: No records available prior to 1995.

Appraisal decision:
This series presently consists of files and reports. The files document the actions of this division in investigating oil spills and other pollution events, inland fish and wildlife kills, etc. This is a major function of this division which needs archival documentation, especially in light of the oil spills which seem to occur with increasing frequency along the coast and some inland areas. The agency does publish reports based on their studies and investigations which can be used in evaluating long-term effects of oil spills and other major pollution events. These reports are deposited in the Publications Depository Program.

The published reports are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

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Records Series Review
Series Title: Freshwater Inflow Studies Program files

Agency: Parks and Wildlife Department
Resource Protection Division, Coastal Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 2 cubic ft.

Agency holdings:
Retained by the agency for 5 years after closed according to the retention schedule. Current holdings are 1985-[ongoing], comprising 8 cubic ft. These are maintained at agency headquarters in Austin.

Description:
This series consists of freshwater inflow studies conducted by the Coastal Studies Program, Coastal Conservation Branch of the Resource Protection Division, dating 1985-[ongoing]. These are applied research and data analysis demonstrating the effects of freshwater inflows on living and non-living components of the Texas bays and estuaries. The freshwater inflow studies are conducted according to a standardized methodology utilizing computer modeling and statistical data analysis, which define the target flows needed to maintain an ecologically sound bay and estuary environment.

The Freshwater Studies program is mandated by House Bill 2, 69th Texas Legislature, Regular Session, passed in 1985. Under this legislation the Texas Parks and Wildlife Department and the Texas Water Development Board were directed to jointly establish and maintain a continuous data collection and analytical study program to determine bay conditions needed to support a sound ecological environment.

Purpose:
These studies establish and maintain a continuous data collection and analytical study program to determine bay conditions needed to support a sound ecological environment.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by name of bay or estuary

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Similar series and copies of reports are present at the Texas Water Development Board.

Publications based on records:
Freshwater Inflow Recommendations for the Guadalupe Estuary of Texas, December, 1998;
Freshwater Inflows to Texas Bays and Estuaries: Ecological Relationships and Methods for Determination of Needs, 1994.

Series data from agency schedule:
The agency will be listing this series - Program files - on the schedule three times, once for each of the main program areas - Resource Conservation Branch, Freshwater Conservation Branch, and Coastal Conservation Branch. All the series will be appraised separately.
Title: Resource Protection program files (Coastal Conservation Branch)
Series item number: none
Agency item number: R.01.0.10
Archival code: none
Retention: AC+5

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
The titles provided by the agency were not located in the catalog of the Texas Documents Collection.

Gaps: None, the program began in 1985.

Appraisal decision:
The records in this series fulfill a legislatively mandated function which is used to determine bay conditions needed to support a sound ecological environment. There is long-term value in such studies, which can be referred to over time to see how freshwater inflows conditions changed and the effects the changes have had in the bays and estuaries. The agency does publish some reports based on their studies and investigations which they said were distributed and deposited in the Publications Depository Program. Only two titles were provided, and neither was located in the Texas Documents Collection. It is possible that reports published by the Water Development Board, which jointly conducts these studies, would provide sufficient summary coverage of this function, but the records of that agency have not yet been appraised, so it is not known how much duplication exists, if any, and whether reports done by the Water Development Board provided sufficient summary coverage of these studies and results. Because of the evidential value of these studies and the long-term value of studying and analyzing the freshwater and coastal water systems of Texas, this series has been appraised to be archival. Add an archival code of "A". Send copies of the reports done thus far and any others produced to the Publications Depository Program of the Library and Archives Commission. If the agency produces reports which provided sufficient summary coverage of these studies for all the areas studied, then sending copies of those reports to the Publications Depository Program will fulfill the archival mandate. In this case, add a note to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

If only scattered reports are produced, then the agency needs to transfer records which have fulfilled their retention period, if any, to the Archives and Information Services Commission now, with regular transfers made on a yearly basis.

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Records Series Review
Series Title: Resource Conservation Branch project files

Agency: Parks and Wildlife Department
Resource Protection Division, Resource Conservation Branch Wetlands Program

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 15 cubic ft.

Agency holdings:
According to the retention schedule, these are retained for 1 year after completion. The agency states these are retained permanently. Current holdings of the agency are 1970-[ongoing], consisting of 125 cubic ft. of paper records in offsite storage, and 1 cubic ft. of microfiche at the agency headquarters.

Description:
This series consists of documents, permits, environmental assessments, and reviews and comments on federal projects which may have adverse environmental impacts on fish and wildlife habitat. Dates covered are 1970-[ongoing]. The U.S. Fish and Wildlife Coordination Act (16 U.S. Code Ann., Section 661 et seg.) mandates that state fish and game agencies be included in any comments on projects that may affect the water of the United States. Documents are sent from the U.S. Army Corps of Engineers, Grants in Aid, Program Grants, Coastal Coordination Council and others to TPWD for comments on a variety of projects, including those affecting coastal waters, wetlands, river basins, Gulf Intracoastal Waterways, sand, shell and gravel permits, etc. The review documents may include maps of the areas, project diagrams, and other supporting data. Upon receipt the documents are date stamped and logged into a database (M204) for tracking purposes. The reviews are coordinated through the Resource Conservation Branch, Resource Protection Division. Projects are reviewed and site visits made by Upper and Lower Coast Wetlands team members and coordinated with other departmental divisions when necessary. Comments are prepared in the form of a letter or a no impact statement. Letters are coordinated through the Resource Conservation Branch and signed by the Assistant Director, Resource Protection Division. Responses are sent to the Corps of Engineers and the Texas Natural Resource Conservation Commission for use in their determinations under their regulatory authority.

Purpose:
These files document the comments and reviews by the agency on projects under the regulatory authority of the Corps of Engineers or TNRCC which may have an adverse impact on the environment.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Numerically by permit application number and date

Access constraints: None

Use constraints:
Files will need to be checked through the Wetlands Program Administrator. Microfiche reader is required for older files.

Indexes or finding aids required for/or an aid to access?
M204 Database and word processing programs are maintained by the Wetlands Team of the Resource Conservation Branch, listing reviews by permit application number, date received, due date, project title, project location, assigned to, disposition, and reply date.

Problems: None

Known related records in other agencies:
Materials concerning reviews are also present at the U.S. Army Corps of Engineers and the Texas Natural Resource Conservation Commission.

Publications based on records:
None by TPWD based on these records. The production of reports by other agencies based on these records is unknown.

Series data from agency schedule:
The agency will be listing this series - Project files - on the schedule two times, once each for two of the main program areas - Resource Conservation Branch and Freshwater Conservation Branch. Each series will be appraised separately.
Title: Project files (Resource Conservation Branch)
Series item number: none
Agency item number: R.01.0.11
Archival code: none
Retention: AC+1

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
These files document reviews done by the agency for environmental impact of projects under the regulatory authority of the Corps of Engineers and the Texas Natural Resource Conservation Commission (TRNCC). The responses of TPWD are a valuable component in the review process and need to be maintained. Since we do not know what type of documentation TNRCC maintains regarding this review process, this series has been appraised to be archival. Add an archival code of A. Transfer records which have fulfilled their retention period to the Archives and Information Services Division. Future transfers can be done annually, as their retention period expires.

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Records Series Review
Series Title: Freshwater Conservation Branch project files

Agency: Parks and Wildlife Department
Resource Protection Division, Freshwater Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: varies

Agency holdings:
Retained by the agency for 1 year after closed according to the retention schedule. Current holdings are 1997-[ongoing], comprising several cubic ft. These are maintained at the agency headquarters in Austin.

Description:
This series consists of correspondence, budget reports, contracts, and other documents not specified. Dates covered are 1997-[ongoing]. The files cover a variety of subjects concerning the activities of this branch, centering around maintenance and projects within freshwater habitats, such as fish kills or oil spills and other environmental concerns.

Purpose:
These files record work done by the Freshwater Conservation Branch on a variety of projects which may have environmental impacts to freshwater areas.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by project title

Access constraints:
If the information desired is part of an ongoing legal action, it may not be available until the action is completed.

Use constraints:
The information in these records should not be used for purposes beyond the design of the study or the data's quality limitations.

Indexes or finding aids required for/or an aid to access? An index to subjects and titles is available.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
The agency will be listing this series - Project files - on the schedule two times, once for two of the main program areas - Resource Conservation Branch and Freshwater Conservation Branch. Each series will be appraised separately.
Title: Resource Protection project files (Freshwater Conservation Branch)
Series item number: none
Agency item number: R.01.0.11
Archival code: none
Retention: AC+1

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: No records present prior to 1997.

Appraisal decision:
This series contains some documentation on projects undertaken by the Freshwater Conservation Branch which may have environmental concerns with freshwater areas. The type of records present - correspondence, budget reports, and contracts do not provide enough information to warrant long-term retention. Also, the program files and reports and studies produced by this Branch cover these subjects and more, and both of those series have been appraised to be archival. The program files and reports provide sufficient coverage of this branch's activities. This series has been appraised to be non-archival. Since it did not originally have an archival code of "R", no changes need to be made to the schedule.

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Records Series Review
Series Title: Resource Conservation Branch planning records

Agency: Parks and Wildlife Department
Resource Protection Division, Resource Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency until after annual review according to the retention schedule. Current holdings are 1993-[ongoing], comprising several cubic ft. These are housed at the agency's headquarters in Austin.

Description:
This series consists of correspondence, memoranda, grant requests, development plans and supporting documentation, reviews and comments, notes, maps, etc., of the Resource Conservation Branch concerning the agency's environmental policy, wetlands conservation planning and coastal preserve management planning. Dates covered are 1993-[ongoing]. Also present are the Environmental Policy of the agency, and copies of several plans prepared by the division - Texas Wetlands Conservation Plan, Armand Bayou Coastal Preserve Management Plan, and the Christmas Bay Coastal Preserve Management Plan. Copies of these three plans and related materials are also present in the planning records of the Coastal Conservation Branch of the division, see the series Coastal Conservation Branch planning records.

The Texas Wetlands Conservation Plan was funded through a Wetlands Protection State development grant made by the U.S. Environmental Protection Agency Region VI. Coordination and plan development was performed by the Resource Conservation Branch Wetlands Planner. Files contain grant funding documentation, correspondence and minutes of development meetings held by a statewide coordination group and regional advisory groups (listed in the acknowledgements of the Plan). The Plan was developed as a means to conserve Texas wetlands that are the state's most biologically diverse ecosystems. It will provide a non-regulatory and incentive-based approach to wetlands management. Governor George W. Bush endorsed the Plan on July 31, 1997 and it was published September 1997 and sent to the Publications Depository Program in accordance with state law.

Coastal Preserve Management Plans were funded by the U.S. Environmental Protection Agency and the Texas Parks and Wildlife Department, December 1996. Armand Bayou Coastal Preserve (Harris County) and Christmas Bay Coastal Preserve (Galveston Bay) were established through federal and state actions pursuant to the Water Quality Act, 1987 and the Texas Legislature's Unique Coastal Lands Declaration, respectively in cooperation with the Galveston Bay National Estuary Program and Texas Natural Resource Conservation Commission. The principal purpose for the preserves is to protect and preserve the unique natural area and further its natural benefits by public actions necessary to initiate the management of the areas. Contents of the planning documents provide background information, location and access maps, description, administration and operation, management and protection guidelines of the preserves.

Purpose:
These records document planning activities undertaken by the Resource Conservation Branch of the Resource Protection Division to preserve Texas wetlands and coastal preserves through application of the environmental policy of the agency and plans developed therein.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Coastal Preserve Management Plans require review and approval by the School Land Board and the General Land Office Commissioner. The General Land Office should have copies and approval records.

Publications based on records:
Texas Wetlands Conservation Plan,1997
Wetlands Assistance Guide for Landowners, 1995

Series data from agency schedule:
The agency will be listing this series - Planning files - on the schedule two times, once for each of two main program areas - Resource Conservation Branch and Coastal Conservation Branch. Each series will be appraised separately.
Title: Planning records (Resource Conservation Branch)
Series item number: 1.1.024
Agency item number: R.01.0.1
Archival code: R
Retention: AR

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Texas Wetlands Conservation Plan, 1997
Wetlands Assistance Guide for Landowners, 1995

Gaps: None according to the agency.

Appraisal decision:
These records document the planning activities undertaken by the Resource Conservation Branch in its efforts to develop efficient plans for the preservation of Texas wetlands and coastal preserves. This is an important function of this division, as the future of these areas is affected by planning done now. Because of the evidential and information value in these records in documenting these important planning activities, this series has been appraised to be archival. The agency has published plans which provide a great amount of detail about the planning process and the decisions reached. But this series also contains reviews and comments on those plans and the environmental policy. The published materials are a good summary device but not sufficient documentation - we feel the reviews, comments, maps, etc. provide enough additional information to warrant their retention. Change the archival code to "A". Transfer records which have fulfilled their retention period to the Archives and Information Services Division, including the environmental policy and its reviews, and the published plans. Future publications can be sent directly to the Publications Depository Program.

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Records Series Review
Series Title: Coastal Conservation Branch planning records

Agency: Parks and Wildlife Department
Resource Protection Division, Coastal Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 1 cubic ft.

Agency holdings:
Retained by the agency until after annual review according to the retention schedule. Current holdings are 1993-[ongoing], comprising about 10 cubic ft. These are housed at the agency's headquarters in Austin.

Description:
This series consists of meeting agenda, minutes, planning notes, letters, and memoranda of the Coastal Conservation Branch concerning wetlands conservation planning and coastal preserve management planning. Dates covered are 1993-[ongoing]. Also present are copies of three plans prepared by the division - Texas Wetlands Conservation Plan, Armand Bayou Coastal Preserve Management Plan, and the Christmas Bay Coastal Preserve Management Plan. Copies of these three plans and related materials are also present in the planning records of the Resource Conservation Branch of the division, see the series Resource Conservation Branch planning records.

Purpose:
These records document planning activities undertaken by the Coastal Conservation Branch of the Resource Protection Division to preserve Texas wetlands and coastal preserves.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by plan name, then chronological by date

Access constraints: None

Use constraints: Files would need to be checked out through Wetlands Program Administrator.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Publications based on records:
Texas Wetlands Conservation Plan,1997
Wetlands Assistance Guide for Landowners, 1995

Series data from agency schedule:
The agency will be listing this series - Planning files - on the schedule two times, once for each of two main program areas - Resource Conservation Branch and Coastal Conservation Branch. Each series will be appraised separately.
Title: Planning records (Coastal Conservation Branch)
Series item number: 1.1.024
Agency item number: R.01.0.1
Archival code: R
Retention: AR

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Texas Wetlands Conservation Plan, 1997
Wetlands Assistance Guide for Landowners, 1995

Gaps: None according to the agency.

Appraisal decision:
These records document the planning activities undertaken by the Coastal Conservation Branch in its efforts to develop efficient plans for the preservation of Texas wetlands and coastal preserves. This is an important function of this division, as the future of these areas is affected by planning done now. The agency has published plans which provide a great amount of detail about the planning process and the decisions reached. However, the materials present in this series are very similar to the series of planning records maintained by the Resource Conservation Branch, but do not appear to have much in the way of review materials and the scope of the coverage is limited to wetlands and the coastal preserves. Since the plans produced are covered in the preceding series - Resource Conservation Branch planning records, we do not need to obtain the same plans here as well. For now, this series has been appraised to be non-archival. Replace the archival code of "R" with the archival exemption code of "E" and a note to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." If this branch begins adding materials to this series which are not duplicated in the Resource Conservation Branch planning records, then we will re-appraise.

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Records Series Review
Series Title: Resource Conservation Branch reports and studies, final

Agency: Parks and Wildlife Department
Resource Protection Division, Resource Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for 3 years according to the retention schedule. Current holdings, according to the agency, are 1991, 1994, and 1998, consisting of two published reports. It is unknown why there are three dates given for the two reports. These are housed at the agency headquarters in Austin.

Description:
This series contains hard copies of final reports and studies done for development of baseline information and management considerations for use toward environmental assessments and recommendations for alternative solutions to correct any adverse affects to fish and wildlife habitat, dating 1991, 1994, 1998. There are currently two reports in this series. The first was a case study done concerning the San Marcos River. That study was a cooperative agreement with the U.S. Environmental Protection Agency to develop specific information on the San Marcos River that would be used in support of the possible creation of a statewide rivers program that would help protect and manage this important wetland resource. The final report was The San Marcos River: A Case Study.

The second report was done via interagency contract with the Texas Water Development Board and was a survey for proposed reservoir sites and selected stream segments in Texas. The study was performed in order to provide better information on the important habitats, wildlife, fisheries and recreation of rivers and streams to assist in managing current water resources and planning for future water development. The final report was A Natural Resource Survey for Proposed Reservoir Sites and Selected Stream Segments in Texas.

Purpose:
These are studies done for development of baseline information and management considerations for use toward environmental assessments and recommendations for alternative solutions to correct any adverse affects to fish and wildlife habitat.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by title, then chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Related records are present at the U.S. Environmental Protection Agency and the Texas Water Development Board.

Publications based on records:
These are publications - The San Marcos River: A Case Study and A Natural Resource Survey for Proposed Reservoir Sites and Selected Stream Segments in Texas.

Series data from agency schedule:
The agency will be listing this series - Reports and studies - final - on the schedule two times, once for each of two main program areas - Resource Conservation Branch and Freshwater Conservation Branch. Each series will be appraised separately.
Title: Reports and studies, final (Resource Conservation Branch)
Series item number: 1.1.038
Agency item number: R.01.0.5
Archival code: R
Retention: 3

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
A Natural Resource Survey for Proposed Reservoir Sites and Selected Stream Segments in Texas.
The San Marcos River: A Case Study - the agency said they had sent a copy of this report to the Depository, but the title could not be located in the catalog.

Gaps: None, this covers only two reports currently.

Appraisal decision:
These reports are good examples of the type of research and studies undertaken by this division in fulfilling their protection of the agency's natural resources. The published reports are sufficient documentation of the studies. This series has been appraised to be archival. Change the archival code to "A". Add a note to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." The agency needs to send a copy of the San Marcos River report to the Depository as this title could not be located in the catalog.

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Records Series Review
Series Title: Freshwater Conservation Branch reports and studies, final

Agency: Parks and Wildlife Department
Resource Protection Division, Freshwater Conservation Branch

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: several inches

Agency holdings:
Retained by the agency for 3 years according to the retention schedule. Current holdings are 1995-1998, consisting of three cubic feet. These are housed at the agency headquarters in Austin.

Description:
This series contains reports and studies done by the Freshwater Conservation Branch of the Resource Protection Division, dating 1995-1998. Topics include contamination, water quantity, and fish kills. These are published as part of the agency's Technical Series Publications or as research reports of the Branch or River Studies Program of this division.

Purpose:
These record research undertaken by the division as part of its duties to protect freshwater fish resources in the state.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by title, then chronological.

Access constraints:
If the report is part of a legal proceeding (e.g. civil restitution action) the report may not be available until the legal action is finalized.

Use constraints:
Reports and data should not be used for purposes other than the scientific design and what the data quality will support.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Parks and Wildlife. Technical Series. Exact titles are too numerous to list. Research studies not published as part of the technical series are present in this series, but specific titles were not provided.

Series data from agency schedule:
The agency will be listing this series - Reports and studies - final - on the schedule two times, once for each of two main program areas - Resource Conservation Branch and Freshwater Conservation Branch. Each series will be appraised separately.
Title: Reports and studies, final (Freshwater Conservation Branch)
Series item number: 1.1.038
Agency item number: R.01.0.5
Archival code: R
Retention: 3

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Parks and Wildlife. Technical Series. Exact titles are too numerous to list. Research studies not published as part of the technical series are also present in this series, but specific titles were not provided.

Gaps:
Reports are retained for three years, reports prior to this interval may no longer be available.

Appraisal decision:
These reports are good examples of the type of research and studies undertaken by this division in fulfilling their protection of the agency's freshwater resources. The published reports are sufficient documentation of the studies. This series has been appraised to be archival. Change the archival code to "A". Add a note to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement." Reports currently are already being sent to the Depository. If possible, we request the agency forward a list of titles in this series to the Archives and Information Services Division so we could check the holdings of the Documents Collection to see if we have received all the titles published in this series.

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Records Series Review
Series Title: Geographic Information Systems Lab records

Agency: Parks and Wildlife Department
Resource Protection Division

Obsolete record series? No

Ongoing record series? Yes; probably several series
Annual accumulation: about 0.25 cubic ft. of paper output

Agency holdings:
The lab's records are not on the schedule of the agency. Current holdings are 1993-[ongoing], cubic ft. of records produced is unknown. The output of the lab's work is mainly electronic; materials are produced in hard copy as requested.

Description:
This is not a record series description but rather a description of the operation of the Geographic Information Systems lab at the TPWD. The GIS is a large and complex database, containing numerous datasets of information from TPWD and several state and federal agencies, and perhaps other sources, producing original paper copies of maps for a variety of projects, undertaken both by the TPWD and by other state agencies. Types of datasets present in the system include county base maps and other maps, vegetation types, wildlife management area boundaries, location of endangered species, etc. Dates of the data within the system are 1993-[ongoing]. The GIS lab operates in both a centralized and distributed mode. The centralized GIS lab serves as a service bureau, which provides GIS support to project work throughout the agency. The GIS lab seems to perform a good amount of the original cartographic output of the agency. The TPWD is a large agency with many functions needing cartographic documentation, especially in documenting the development of and changes to state park lands, wildlife management areas, etc. Much of the output of the lab supports specific projects in various divisions, which produce their own project reports outside of the lab. The lab also does consultant work for other state agencies, such as the Texas Water Development Board and the Texas Adjutant General's Office. Examples of reports include An Analysis of Bottomland Hardwood Areas at Three Proposed Reservoir Sites in Northeast Texas and An Analysis of Bottomland Hardwood Areas and Assessment of Wildlife Habitat Quality at the Potential Future Waters Bluff Reservoir Site. A GIS business plan for the lab was developed in 1993 that discusses systems management. Written procedures are currently being updated and will be added to the agency's GIS intranet site. Although this lab serves the entire agency by maintaining data sets used by the whole agency, there is also GIS capability specific to Wildlife, Coastal Fisheries, and Inland Fisheries divisions; and the Coastal and River Studies programs in Resource Protection. A major GIS project currently in progress is the development of digital base data layers for the state parks and wildlife management areas.

The lab uses ARC Info software, a widely used GIS software product, and they attach metadata to the maps, based on the federal geographic standard - Document AML, the National Geographic System metadata standard. The data is embedded and can be printed out. They are working on putting some of their maps and metadata on the internet, but right now they are on an internal network or intranet. Backup base sets of maps are made on CD-ROM and the staff intend to migrate these images to keep up with software/hardware changes. Staff produce both raster and vector images. The staff are currently keeping hard copies of maps produced and they are keeping the data dictionaries and metadata current.

The lab is part of the Texas Geographic Information Council, which is a council of state agencies primarily, plus some private companies, working in conjunction with the USGS to produce a complete set of base maps for the state. Texas Natural Resource Information System (TNRIS) is the coordinator and major agency handing this project. The Council intends to eventually have a set of CD's produced which TPWD will maintain.

Another series in this report describes a database with GIS uses by the Wildlife Division. See the series Habitat monitoring.

Purpose:
The GIS lab produces original cartographic maps in paper for a variety of projects undertaken by most divisions of TPWD and for other state agencies, many resulting in reports.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints:
Some GIS data development involves sensitive data such as locations of archeological sites and endangered species. Archeological site locations are confidential to protect the site, V.T.C.A., Texas Natural Resources Code, Section 191. The locations of endangered species on private lands may be closed at the request of the land owner according to the V.T.C.A., Parks and Wildlife Code, Sections 12.051 and 12.103.

Use constraints:
Some software restrictions; highly divergent map scales should not be mixed; users should understand map projection issues.

Indexes or finding aids required for/or an aid to access?
By map projection on agency's intranet site.

Problems:
Data archived should include Federal Geographic Data Committee approved metadata. It is hard to record this data for some historical datasets.

Known related records in other agencies:
The Texas Natural Resource Information System (TNRIS) is the Texas digital spatial, archival, referral, and retrieval agency. They mirror select TPWD data (ex: 1984 Vegetation Types of Texas, Texas State Parks and Wildlife Management Area Boundaries) and TPWD mirrors certain TNRIS archives (ex: Digital Orthophoto Quarter Quads, Digital Raster Graphics).

Publications based on records:
Publications developed by the GIS lab include: Classification of Land Cover and Assessment of Forested Wetlands in the Cypress Creek Watershed for the Environmental Protection Agency; An Analysis of Bottomland Hardwood Areas at Three Proposed Reservoir Sites in Northeast Texas for the Texas Water Development Board (TWDB); and Analysis of Bottomland Hardwood Areas and Assessment of Wildlife Habitat Quality at the Potential Future Water Bluff Reservoir Site also for TWDB. These publications are available on the TPWD website: http://www.tpwd.state.tx.us/.

Series data from agency schedule: Not on the schedule.
Suggested series from state retention schedule:
There is currently one series on the schedule which refers to planning and technical applications - Geographic Information Systems Coordination Work. It should be removed and replaced as follows. The agency needs to add several series to the schedule to document the operation and output of the lab. I have listed what I consider to be necessary. There are other series concerning the tracking, indexing, etc. of electronic records which may also be needed. Check with your state records consultant for further advice. The last series refers to the paper output, such as maps, produced by the lab. As follows:
Title: Master files - GIS lab
Series item number: 2.1.002
Agency item number: to be assigned
Archival code: A
Retention: PM

Title: Software programs - GIS lab
Series item number: 2.1.002
Agency item number: to be assigned
Archival code: none
Retention: AC

Title: Hardware documentation - GIS lab
Series item number: 2.1.008
Agency item number: to be assigned
Archival code: none
Retention: AC

Title: Technical documentation - GIS lab
Series item number: 2.1.009
Agency item number: to be assigned
Archival code: none
Retention: AC

Title: Geographic Information System hardcopy output
Series item number: 1.1
Agency item number: to be assigned
Archival code: A
Retention: 3

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Of the titles provided by the agency, one was located in the Documents Collection holdings:
Analysis of Bottomland Hardwood Areas and Assessment of Wildlife Habitat Quality at the Potential Future Water Bluff Reservoir Site.

Gaps: None, data development began in 1993.

Appraisal decision:
The Geographic Information System the GIS lab operates is a large and complex database, containing numerous datasets of information from TPWD and several state and federal agencies, and perhaps other sources, producing paper copies of maps for a variety of projects, both undertaken by the TPWD and by other state agencies. It is difficult to evaluate the archival value of an electronic system such as this, because the information contained therein can and will be used for so many different functions within the agency, and the information will always be changing as new data is added. The GIS lab seems to perform a good amount of the original cartographic output of the agency. The TPWD is a large agency with many functions needing cartographic documentation, especially in documenting the development of and changes to state park lands, wildlife management areas, etc. By providing spatial analysis and cartographic duties for the agency, the GIS lab is an invaluable resource. Because of the informational value of the data within the system, both for current uses and future uses we cannot project, the GIS database and the output from the GIS lab operations have been appraised to be archival. There are several series which need to be added to the retention schedule to document the operation and output of the lab, as listed above under "Suggested series." There are two series we are appraising as archival, the series containing the data - Master files - GIS lab, and the series containing the paper output (maps) produced by the lab, to be titled Geographic Information Systems hardcopy output.

Appraisal decision specifics for series Master files - GIS lab:
The agency needs to add this series to the schedule with an archival code of "A". We are not currently accepting electronic records at the Library and Archives Commission. At some point in the future if we begin to accept such files, we will apprise TPWD on the steps necessary to preserve this system electronically at our agency. For now, the agency needs to migrate the data to new systems when needed and keep copies of the hardware and software documentation used to operate the system in each upward migration. They also need to keep their metadata and data dictionaries current. We recommend the agency continues as it is doing now to regularly make copies of the base maps on CD-ROM. A backup copy of the database should be made regularly to document the data as it existed.

Appraisal decision specifics for series Geographic Information Systems hardcopy output:
Add this series to the retention schedule with an archival code of "A". Add a note to the Remarks section as "Copies of reports produced should be sent to the Publications Depository Program of the Library and Archives Commission." What the Archives would like to receive now are paper copies of the digital base maps being produced for the state parks, and the wildlife management areas and any publications containing work done by the lab. We are presuming other maps output by the system are done for specific reports which we will likely be receiving from the agency. Those reports will be appraised along with the records of the division for which the maps were produced. If this is not the case, such as the baseline maps referred to above, then we wish to receive paper copies of those maps as well. Transfer copies of maps requested to the Archives and Information Services Division.

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Records Series Review
Series Title: Park information (historical)

Agency: Parks and Wildlife Department
State Parks Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 1 cubic ft.

Agency holdings:
Retained by the agency for twenty five years according to the retention schedule. Current holdings are 1923-[ongoing], comprising 132 cubic ft. in file cabinets and flat files (excluding artifacts). Most, if not all of these files are maintained at the agency's headquarters in Austin. Some similar or duplicate materials are also present at each park facility.

Description:
This series is a collection of historical information about state parks, dating 1923-[ongoing]. This
series includes just about anything related to a park site (excluding artifacts). An inventory of items in the files includes: annotated topographic maps; reports of proposed improvements; memos on parks issues (corrections to exhibits, trail repairs, new sewer, etc.); letters between TPW and other agencies; final reports (e.g. Master Plans); old brochures, booklets, and maps; original articles and essays; sketches of site improvements; photographs; copies of news releases; blueprints (duplicates); surveys and inspection reports; reports from field trips to the site; memos recalling design or development decisions; budget estimates for improvements or operations; clippings from newspapers and periodicals; notes on litigation (but not the record copy of same); reports on history and archeology; correspondence between parties outside the agency ( heirs, grantors, chambers of commerce, businesses, etc.); oral testimonials (typed); notes on the history of the area; etc. Basically, anything the historians who maintain this series felt would be of use or interest. Much of the material is duplicated in other record series, but its arrangement here is unique. It also contains information about the design and implementation of state park exhibits describing various historical and cultural resources, and the operational files of curatorial activities statewide. It should be noted that some sites' files are much larger than others. For instance, the Battleship Texas files are quite large.

Purpose:
This serves as a repository of information pertaining to the acquisition, development, and history of state parks and historic sites.

Agency program:
The State Parks Board was created in 1923 (Senate Bill 73, 38th Legislature, First Called Session) to investigate prospective park sites in the state and report to the Legislature with recommendations, and to solicit and accept donations of land for state park purposes. The State Parks Board was initially composed of five members, appointed by the Governor with the approval of the Senate to six year terms, and they were to be state officers. The number of board members increased to six in 1937 (Senate Bill 484, 45th Legislature, Regular Session). This board was to begin locating sites for the establishment of the state parks system. It also directed and managed state parks created, except the historical parks which were managed by the Board of Control and/or several separate commissions. The Parks Board was also charged with locating, designating, and marking historic grounds, battlegrounds, and other historic sites in the state, and erecting markers and monuments at such sites. The board also had the authority to create rules and regulations as necessary to carry out its duties. The primary function of the board between 1923-1933 was to acquire lands for parks through donations. In 1933, federal funds became available for state park development and the board worked with the Civilian Conservation Corps (CCC) and the National Park Service for the development of better park sites for a state parks system. The CCC provided labor during the 1930s to improve state park lands and facilities. In 1949, the state historical parks were transferred to the State Parks Board, except for the San Jacinto Battlefield, the Battleship Texas, and the Fannin Battlefield, which were still controlled by their respective commissions--the San Jacinto Battlefield Commission, the Battleship Texas Commission, and the Fannin Battlefield Commission (House Bill 120, 51st Legislature, Regular Session). Jurisdiction over the Fannin and San Jacinto Battlefields was transferred to TPWD in 1965 (House Bill 102, 59th Legislature, Regular Session). Battleship Texas was transferred to TPWD in 1983 (House Bill 586, 68th Legislature, Regular Session).

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by site name

Access constraints:
The location of archaeological sites mentioned in the files or the artifact database is confidential to protect the site, V.T.C.A., Texas Natural Resources Code, Section 191.

Use constraints: None

Indexes or finding aids required for/or an aid to access?
A database of artifacts is available.

Problems:
These files are listed in two different series. The agency intends to correct this during the next recertification, listing it just once, as Park information (historical).

Known related records in other agencies: None

Publications based on records:
None are based on these records directly, but some publications, such as the series "Master Plans" are present in the files.

Series data from agency schedule:
Title: Park information (historical)
Series item number: 1.1
Agency item number: P.45.3.9
Archival code: R
Retention: 25

Series data from agency schedule:
Title: Central project files
Series item number: 5.1
Agency item number: P.45.3.8
Archival code: R
Retention: PM

Archival holdings:
There are two groups of records which could be considered as part of this series.

Gaps: None, the Parks Board began in 1923.

Appraisal decision:
This series contains a unique grouping of materials about state parks and historic sites in the state. Much of this material is available in other record series, but the arrangement is unique. The agency uses these files to document the acquisition, development, and history of the parks and historic sites. The files also contain information about the exhibits done by these facilities. This is an unique source of historical information about the state parks and historic sites and does have long-term value because these materials are all together in this series. Although the agency says much of this is duplicated elsewhere, it is unknown exactly what is duplicated and where such material is housed. Because of the evidential value of some records present and the informational and historical value of all these files about the state parks, this series has been appraised to be archival. Change the archival code to "A". These files are listed in two different series, the agency will correct this during the next recertification, listing it as one series. We recommend listing the retention period as AV - "administratively valuable." Thus the records would be maintained at the agency as long as they receive regular use and transferred to the Archives when their use becomes infrequent. If the agency decides to retain the 25 year retention period, then transfer to the Archives and Information Services Division the records from 1923-1974.

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Records Series Review
Series Title: State parks information and maps

Agency: Parks and Wildlife Department
State Parks Division, Recreation Grants Program

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency until superseded according to the retention schedule. Current holdings are 1993-[ongoing], comprising 60 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series consists of copies of maps and blueprints maintained in support of recreation grants, dating 1993-[ongoing]. These are matching grants funded through several state and federal programs, to promote local recreational projects. This activity is carried out by the Texas Recreation and Parks Account Program, which was authorized by the Legislature in 1993. The programs are: Outdoor Recreation - land acquisition and improvements, or renovation, for local parks; Indoor Recreation - facility construction / purchase for fitness, arts, athletics, meeting rooms, etc.; Community Outdoor Outreach - to provide outdoors recreational opportunities to the disadvantaged; Boat Ramp Construction - for local governments to construct boat ramps on public waters; Local Park Planning Assistance - make professional planners available to sparsely populated areas; and Boat Sewage Pumpout - pumpout and dump stations for large boats.

The actual grant files are maintained in the series P.26.0.19 - Main project files. The original maps and blueprints reside with the local government client receiving the grant moneys. This series used to also contain copies of topographic maps and highway maps. These maps are now maintained in the applicable program files.

This description refers to two series on the retention schedule - State park information and Maps, which have been combined into one series. The only materials now in the files are maps and blueprints. The State Park information consists of convenience copies of information about parks found elsewhere, which is now incorporated into the applicable program or project files.

Purpose:
These are maintained in support of the grant project files found in series P.26.0.19 - Main project files.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Numerically by contract number

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? Yes, an index is available.

Problems:
This review describes two series on the retention schedule which have been combined into one by the agency. They intend to correct this on the next recertified schedule.

Known related records in other agencies:
Original maps and blueprints reside with the local government client receiving the grant moneys.

Publications based on records: None

Series data from agency schedule:
Title: State park information
Series item number: 1.1
Agency item number: P.20.0.1
Archival code: R
Retention: US

Series data from agency schedule:
Title: Maps
Series item number: 1.1
Agency item number: P.20.0.2
Archival code: R
Retention: US

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None, this program started in 1993.

Appraisal decision:
This series consists of copies of maps and blueprints used in connection with federal and state grant projects. The originals are maintained with the local government client receiving the grant. The agency does report the amount of funds awarded for local park grants in their annual report. I do not feel that further documentation of the grant process is needed, especially for this series of duplicate materials. This series has been appraised to be non-archival. Replace the archival code of "R" with the archival exemption code of "E" and add a note to the Remarks column of the schedule for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

This review describes two series on the retention schedule which have been combined into one by the agency. They intend to correct this on the next recertified schedule. The series title maintained should be that of maps or maps and blueprints, since those are the only materials maintained in this series.

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Records Series Review
Series Title: Main project files

Agency: Parks and Wildlife Department
State Parks Division, Recreation Grants Program

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: several cubic ft.

Agency holdings:
Retained by the agency for 100 years after completion according to the retention schedule. Current holdings are 1993-[ongoing], comprising over 50 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains correspondence, agreements, grant applications, site evaluations, real estate appraisals, vouchers, and invoices and other financial materials. Dates covered are 1993-[ongoing]. This series documents the work of the Grants-in-Aid section of the Parks Division. Grants-in-Aid (GIA) manages the Recreation Grants Program which consists of a series of State and Federal funded programs, all of the "matching grant" variety, to promote local recreational projects. This activity is authorized by the Texas Recreation and Parks Account Program (TPRA) passed by the Texas Legislature in 1993. The programs are: Outdoor Recreation - land acquisition and improvements, or renovation, for local parks; Indoor Recreation - facility construction / purchase for fitness, arts, athletics, meeting rooms, etc.; Community Outdoor Outreach - to provide outdoors recreational opportunities to the disadvantaged; Boat Ramp Construction - for local governments to construct boat ramps on public waters; Local Park Planning Assistance - make professional planners available to sparsely populated areas; and Boat Sewage Pumpout - pumpout and dump stations for large boats.

Each project has 2 main files: a project file and a billing file. The project file contains the following elements:
A billing folder (NOT the same as the billing file - see below) holding the final audit checklist, completion memo describing the final state of the project and expenses; copies of TPW vouchers to the local government.
Project agreement and amendments folder containing copies of legal documents, certifications, a description of the project, assurances and resolutions, the project agreement between TPW and the U.S Department of Interior / National Park Service (DOI/NPS); the application for federal assistance.
A general correspondence folder containing various communications between TPWD, DOI/NPS, and officials of the local government receiving the funds for the project.
A site evaluation folder containing pre-award site visit, table of estimated expenses, acquisition schedule, report describing project: actions, recipient, environment impacts; site maps (small scale); floor plans (small).
Appraisal folder containing commercial real estate appraisal, and associated correspondence.
Grants-in-Aid Application folder containing federal application for assistance; program narrative; county appraisal; site map; resolution(s) from local government body; TPW LPF(Local Parks Fund) / LWCF (Land and Water Conservation Fund) grant application questionnaire, copies of conveyances or other deeding of real property, various agreements, certifications, notices, etc.

The Billing file containing copies of all invoices generated by the project, requests for reimbursement from the local government, and copies of all vouchers issued.

NOTE: This series, P.26.0.19, represents completed projects. The P.26.0.18 series is exactly the same, but represents the active projects. The federal laws require continual compliance reviews (every 5 years) of all these projects, hence the very long retention period for this series.

The series State parks information and maps contains copies of maps and blueprints used in conjunction with the grant files in this series.

Purpose:
These files document the work of the Grants-in-Aid section of the Parks Division, maintaining historical data concerning these state and federal grant assisted projects, which must be monitored in perpetuity.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Numerically by project number

Access constraints: None

Use constraints: Because of the filing arrangement, several days notice are requested prior to viewing the files.

Indexes or finding aids required for/or an aid to access? Yes, an index is available.

Problems:
Some files are either missing or misfiled, as noted in the Gaps section note.

Known related records in other agencies:
Some materials should also be available at the National Park Service; others should be maintained with the local government client receiving the grant moneys.

Publications based on records: None

Series data from agency schedule:
Title: Main project files
Series item number: 5.2
Agency item number: P.26.0.19
Archival code: R
Retention: AC+100

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps:
Several files have been identified as no longer in their original box and cannot be located. Exact dates of the missing files were not provided.

Appraisal decision:
This series documents state and federal recreation grants issued to local government clients for a variety of park improvement projects. Summary documentation of the amount issued is reported in the annual report of the Parks and Wildlife Department. This is sufficient coverage of the grant activities carried out by the State Parks Division. Additionally, materials concerning these grants are also maintained at the local level, some also at the federal level. Further documentation of the grant process is not needed. This series has been appraised to be non-archival. Replace the archival code of "R" with the archival exemption code of "E" and add a note to the Remarks column of the schedule for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." Although the retention period seems long, according to the agency federal laws require continual compliance reviews (every 5 years) of all these projects, hence the very long retention period for this series.

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Records Series Review
Series Title: State park information

Agency: Parks and Wildlife Department
State Parks Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 5 cubic ft.

Agency holdings:
Retained by the agency until superceded, according to the schedule. Current holdings are from the late 1980s-[ongoing], comprising 120 cubic ft. of brochures and maps and 25 cubic ft. of support materials for these items. These are maintained at the agency's headquarters in Austin.

Description:
This series refers to 2 sets of files, dating from the late 1980s to ongoing. The first set consists entirely of the inventory of Park Information cards and maps. These are used by the Central Reservation Center for mailouts in response to inquiries from the public. There are no unique items in this set. The Revenue Management section, State Parks Division, maintains the other set of files. It consists of edited samples of the above information cards and maps. Also here are production figures for these items, notes on needed revisions (hours of operation, new phone numbers, zip codes, etc.), samples of older versions, reproduction expense figures, occasional correspondence between staff and perhaps writers and photographers, and other notes on the maintenance, production, and distribution of these promotional items.

Purpose:
These materials serve as a depository and distribution point for park promotional items.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by site name

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None according to the agency.

Series data from agency schedule:
Title: State park information
Series item number: 1.1
Agency item number: P.45.0.3
Archival code: R
Retention: US

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This series consists of materials used by Parks Division staff to use in sending out information to the public about state parks, reservations, etc. and to develop this information. This is a routine function of this division, and does not contain any significant or unique information about the parks, consisting of printed maps and brochures which can be found in other series, such as Park information (historical), and the development files used to create these maps and brochures. This series has been appraised to be non-archival. Remove the archival code of "R" from the schedule and replace it with the archival exemption code of "E". Add a note to the Remarks column of the schedule for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Concession files

Agency: Parks and Wildlife Department
State Parks Division, Revenue Management

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 2 cubic ft.

Agency holdings:
Retained by the agency for 50 years after closed according to the retention schedule. Current holdings date from the 1960s-[ongoing], comprising 27 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains correspondence, memos, contracts, proposals, occasional photographs or drawings (as needed for descriptions), permits, inspections, income statements, and prospectus statements associated with the letting of concession agreements at state park facilities and other locations. Dates covered are 1960s-[ongoing]. Correspondents are park managers, Parks Division staff, concessionaires and prospective concessionaires, local contractors, municipal authorities, and there is some public commentary concerning operations. TPW sublets the operation of most Park Stores and concession areas.

Purpose:
This series documents the operation of hundreds of concession areas at state parks and other locations.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by site name

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Concession files
Series item number: 5.2
Agency item number: P.46.0.22
Archival code: R
Retention: AC+50

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This series contains records which document the operation of concession stands and park stores at state parks and other locations. This is a revenue management issue which does not require archival documentation. This series has been appraised to be non-archival. Replace the archival code of "R" with the archival exemption code of "E" and add a note to the Remarks column of the schedule for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Civilian Conservation Corps Drawings Collection

Agency: Parks and Wildlife Department
State Parks Division, Interpretation and Exhibits Branch, Curatorial Program

Obsolete record series? Yes
Replaced by: None

Ongoing record series? No

Agency holdings:
This is not on the retention schedule, so it does not have a set retention period. Current holdings of the agency are ca. 1931-ca. 1958, comprising about 3600 working plans and drawings (roughly 82 cubic ft.) These are housed in offsite storage in Austin.

Description:
The Civilian Conservation Corps (CCC) collection consists of about 3600 working plans and drawings done by the State Parks Board, in cooperation with the National Park Service through the Civilian Conservation Corps, of state parks - their grounds, furnishings and structures, dating from about ca. 1931-ca. 1958. The plans and drawings were done on linen and/or tissue, some in pen and ink, some in pencil, some have color. Some bluelines are also present. The plans/drawings vary in size, but most are large enough to be placed in large map drawers. The agency, through grant funding, is currently scanning these drawings onto CD-ROMs. Prior to scanning, the plans/drawings are being repaired with Japanese tissue by student workers from the Conservation Studies program at the UT Graduate School of Library and Information Science and placed in acid-free folders. Because the plans/drawings have been rolled for so long and stored improperly, many are torn. The agency said they were microfilmed and placed on microfiche in the 1970s but this isn't used much, perhaps because of the large size of the items.

Each park in existence during the initial CCC surveys has a set of sheets, which include plans of the grounds, real estate plots, drawings of structures, rooms, and furnishings, trails, etc. These are state parks and a few city parks. There are not any national parks included in this series. Each set generally consists of 30 or more sheets. They are catalogued in a Fox-based system museum collection management database, as object records. These files are kept in a database which will eventually be added to the agency's intranet system. Once they are scanned, access to the originals is not allowed and the sheets are stored in a climate controlled offsite storage facility operated by the General Services Commission, with 10 sheets per folder. The plans/drawings not yet repaired are stored rolled up in brown paper in off-site storage.

The agency has produced three CD's so far - containing the plans and drawings for Bastrop and Buescher State Parks. The scanning is done offsite by a contracted company - Burks Reprographics. The CD's produced are not widely distributed - one of the agency, one to the park involved, and they are now sending us a copy of the CD's as they are produced. The scanning process involves placing the items in a sleeve and running them through an Oce 9876 scanner. They are scanned at 400 dpi - 6.50 not de-speckled, 8.75 de-speckled. They are scanned in black and white and gray scale. These are tiff files and can be read through the Microsoft Imaging program, available through MS Office 97.

Purpose:
These were created to record the design, facilities, furnishings, etc. of state parks. They are maintained to serve as historical source data of these elements for TPWD staff, historians and other researchers.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetically by park

Access constraints: None

Use constraints:
Once the plans/drawings are scanned into CD-ROMs, the originals are not available to the public for viewing. Also, some of these materials are damaged; while undergoing repairs they are not available for viewing.

Indexes or finding aids required for/or an aid to access?
The scanned files are being cataloged in a Fox-based system museum collection management database, as object records. This database will eventually be added to the agency's intranet system.

Problems: None except those listed in Use constraints section.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule: Not on schedule.
Suggested series data from state records schedule:
Title: CCC collection
Series item number: 1.1
Agency item number: not yet assigned
Archival code: A
Retention:

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None

Appraisal decision:
Although this is an obsolete series by the fact that no more plans or drawings are produced, it is archival because of the evidential value in these materials. They provide detailed information about the state parks lands, original buildings and furnishings, which is used by architects, historians, and others documenting the history of these facilities, changes made, etc. State archivist, Chris LaPlante, several years ago viewed the CCC collection and appraised it to be archival. We did not take the materials at that time because of a lack of flat file storage space. We eventually want the plans/drawings, which the agency has indicated they would transfer, but we currently do not have enough map cabinets to store them. For now, the agency needs to add these to the retention schedule as archival. Put a note in the Remarks section "These materials ultimately will be transferred to the Library and Archives Commission." They will remain on the TPWD schedule until transferred. Continue to send copies of any CD-ROMs of these plans and drawings produced to the Archives and Information Services Division.

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Records Series Review
Series Title: Rivers and streams survey reports

Agency: Parks and Wildlife Department
Inland Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than 1 cubic ft.

Agency holdings:
Retained by the agency for 25 years according to the retention schedule. Current holdings date from the 1940s-[ongoing], comprising 4 cubic ft. These files are maintained at the agency's headquarters in Austin.

Description:
This series contains files of activities concerning particular streams and rivers, including public and private correspondence, creel surveys, work plans on watershed development and flood prevention measures, and aquatic species information of the local area. Also present in some files are copies of reports done by other divisions or agencies. Dates covered are 1940s-[ongoing]. Correspondents include staff, public, and other agencies, especially the U.S. Army Corps of Engineers, and Texas Natural Resource Conservation Commission (TNRCC). The agency is also maintaining some of this data electronically, in the series T.32.0.1 - Rivers and streams survey reports.

Purpose:
These files serve as a repository for information specific to particular streams and rivers.

Agency program:
In 1879, the 16th Legislature authorized the Governor to appoint a fish commissioner to ensure compliance with an Act for the preservation of fish, and to build fish ways and fish ladders (Chapter 92, 16th Legislature, Regular Session). In 1881, the Office of the Fish Commissioner was established (Chapter 78, 17th Legislature, Regular Session). It was created for the "propagation and preservation of fish and to build fish-ways and fish-ladders…," existing through 1885. The commissioner was appointed to a two year term by the Governor, with the approval of the Senate.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by name of watershed

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Some material may also be on file in other TPWD divisions, as well as in other state, local, and federal agencies.

Publications based on records:
None according to the agency. However, if any publications are produced, they will be sent to the Publications Depository Program at the Library and Archives Commission.

Series data from agency schedule:
Title: Rivers and streams survey reports
Series item number: 1.1
Agency item number: T.32.0.1a
Archival code: R
Retention: 25

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This series contains valuable historical information about rivers and streams in this state which as a whole has not been compiled together and published, though older reports by other divisions and agencies are present which cover certain topics and rivers/watersheds. Because of the importance of water in this state, and the evidential and historical value of this data, I feel this information needs to be retained. It will add to the information we already maintain on rivers and streams in the records of the Reclamation Engineer and the Texas Planning Board. This series has been appraised to be archival. Change the archival code to "A". Transfer records which have fulfilled their 25 year retention period (from the 1940s-1974) to the Archives and Information Services Division at the agency's earliest convenience. Future transfers can be done yearly as the retention period is fulfilled.

The agency is also maintaining some of this data electronically, in the series T.32.0.1 - Rivers and streams survey reports. This information is obtained from the paper files in the series we are appraising, series T.32.0.1a, thus it does not have an archival code. It does have a permanent retention code.

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Records Series Review
Series Title: Lake information files

Agency: Parks and Wildlife Department
Inland Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than one cubic ft.

Agency holdings:
Retained by the agency for 25 years according to the retention schedule. Current holdings date from the 1940s-[ongoing], comprising 6 cubic ft. These files are maintained at the agency's headquarters in Austin.

Description:
This series contains files of activities concerning particular lakes and reservoirs, including public and private correspondence, creel surveys, work plans on watershed development and flood prevention measures, site surveys and maps, development plans, federal aid reports, and aquatic species information of the local area. Also present may be copies of reports done by other divisions or agencies. Dates covered are 1940s-[ongoing]. Correspondents include staff, public, and other agencies, especially the U.S. Army Corps of Engineers, and Texas Natural Resource Conservation Commission (TNRCC). The agency is also maintaining some of this data electronically, in the series T.32.0.15 - Lake information files.

Purpose:
These files serve as a repository for information specific to particular lakes and reservoirs.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by name of lake or reservoir

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None
Some material may also be on file in other TPWD divisions, as well as in other state, local, and federal agencies, especially the Corps of Engineers. TPWD did not specify which other agencies would have these records.

Series data from agency schedule:
Title: Lake information files
Series item number: 1.1
Agency item number: T.32.0.15a
Archival code: none
Retention: 25

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This series contains valuable historical information about lakes and reservoirs in this state which as a whole has not been compiled together and published, though older reports by other divisions and agencies are present which cover certain topics and rivers/watersheds. Because of the importance of water in this state, and the evidential and historical value of this data, this information needs to be maintained. It will add to the information we already maintain on lakes and reservoirs in the records of the Reclamation Engineer and the Texas Planning Board. This series has been appraised to be archival. Add an archival code of "A". Transfer records which have fulfilled their 25 year retention period (from the 1940s-1974) to the Archives and Information Services Division at the agency's earliest convenience. Future transfers can be done yearly as the retention period is fulfilled.

The agency is also maintaining some of this data electronically, in the series T.32.0.15 - Lake information files. This information is obtained from the paper files in the series we are appraising, series T.32.0.15a, thus it does not have an archival code. It does have a permanent retention code.

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Records Series Review
Series Title: Fish species research files

Agency: Parks and Wildlife Department
Inland Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency for 25 years according to the retention schedule. The agency was unable to supply the earliest dates of the series, it is ongoing, comprising 6 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains "Management Data Series" (MDS) reports, brochures, legislative reports, evaluations, and correspondence relating to particular species of freshwater fish, documenting the department's efforts at managing these resources. Dates covered are 19-- (agency was unable to supply the earliest dates) to [ongoing]. The correspondents are primarily TPWD staff. The MDS reports produced are sent to the Publications Depository Program. MDS reports can also be found in two coastal fisheries series Fishery management research files and Reports, studies, and surveys - final.

Purpose:
These files document freshwater fish management by TPWD.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Numerically, by report number

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Some materials and reports may be on file in the Resource Protection Division of TPWD, as well as some other state, local, and federal agencies (the agency did not specify which agencies).

Publications based on records:
"Management Data Series" reports. These were begun in 1979 by the then Coastal Fisheries Division, but include reports on both coastal and freshwater fish concerns. These are ongoing, with reports now being produced by each fisheries division of TPWD. Sample titles for inland fish are: Fish Hatchery Genetics and Genetics Plan and Striped Bass and Hybrid Strip Bass Culture in Texas.

Series data from agency schedule:
Title: Fish species research files
Series item number: 1.1
Agency item number: T.32.0.2a
Archival code: R
Retention: 25

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
"Management Data Series" reports, 1979-[ongoing]. Titles are too numerous to list, but include titles such as: Fish Hatchery Genetics and Genetics Plan and Striped Bass and Hybrid Strip Bass Culture in Texas.

Gaps: None according to the agency.

Appraisal decision:
This series presently consists of files and reports. It documents the management of fresh water fish by the TPWD. The bulk of the series are the topical reports produced by the division, the "Management Data Series" reports, which are deposited at the Publications Depository Program. The information in the reports is invaluable in documenting freshwater fish studies and needs to be maintained. Additionally, the reports summarize the raw data collected by the agency.

The published reports are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

The agency is also maintaining some of this data electronically in series T.32.0.2 - Fish species research files (electronic records). The information is obtained from the paper files we are appraising in this series, T.32.0.2a. It does not have an archival code nor does it require one since these are duplicate records in another format.

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Records Series Review
Series Title: Abstract title and deeds

Agency: Parks and Wildlife Department
Inland Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for the life of the asset, according to the agency. Current holdings are 1925-[ongoing], comprising 3 cubic ft. These are maintained at the agency headquarters in Austin.

Description:
This series contains the title abstracts and legal descriptions of properties, and related correspondence, for fish hatchery sites and various research stations. Dates covered are 1925-[ongoing]. Deeds are not present with these records. They are on file at the county courthouses and at the various facilities.

Purpose:
These materials serve as a record of TPWD ownership of fish hatchery sites and some research stations.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical, by name of the facility

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Deed records are on file with the county governments at the county courthouses.

Publications based on records: None

Series data from agency schedule:
Title: Abstract titles and deeds
Series item number: 5.1
Agency item number: T.32.0.5
Archival code: R
Retention: LA

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This series serves to document the ownership by the TPWD of fish hatchery sites and research stations. The title abstracts are a necessary tool to document such ownership. The agency needs to keep these as long as they use these facilities. They do not have archival value, as the legal descriptions of property and ownership information can be found in the Deed records on file at the county courthouses. This series has been appraised to be non-archival. Replace the archival code of "R" with the archival exemption code of "E" and add a note to the Remarks column of the schedule for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." We suggest the series be renamed Abstract titles, since deeds are not actually kept in this series.

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Records Series Review
Series Title: Advisory Committee files

Agency: Parks and Wildlife Department
Coastal Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than one cubic ft.

Agency holdings:
Retained by the agency for 10 years according to the retention schedule. Current holdings are 1990-[ongoing], comprising about 8 cubic ft. The files are maintained at agency headquarters in Austin.

Description:
This series consists of minutes, correspondence, applications, and review notes (re: applications). Information on oyster leases is also maintained at the Region I office in Seabrook. Dates covered are 1990-[ongoing]. The files are those of several advisory committees - for finfish, for blue crab, for oysters, and for shrimp. Each of these areas has its own advisory committee. The committees are composed of industry representatives, appointed by the TPW Commission to advise the TPWD on rule making (non-binding advice) and to review permit and license applications submitted to TPWD by industry members (binding decisions). For example, John Jones wants to run a larger shrimp boat in Galveston Bay. He has to apply to TPWD for permission to do that. TPWD refers his application to the Shrimp Advisory Committee for approval, whose decision is binding on the agency and the applicant. Correspondents are primarily TPWD staff, committee members, and applicants for various coastal fisheries.

Purpose:
These materials document interaction with and decisions made by the advisory committee.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: By fishery committee, subtopic, and chronologically by meeting date

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Advisory committee files
Series item number: 1.1.034
Agency item number: V.34.0.1
Archival code: none
Retention: 10 years

Suggested series from state records retention schedule: (series to be added)
Title: Meeting supporting documentation
Series item number: 1.1.062
Agency item number: to be assigned
Archival code: A
Retention: 2

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This series contains minutes and related materials of several advisory committees used by the Coastal Fisheries Division. The committees have an integral role in the review of various applications and licensing functions of the division. These records document interaction with and decisions made by these committees concerning coastal fisheries issues. According to the new state retention schedule, the minutes series should be coded as 1.1.058, with an archival code of "A". Advisory committee minutes are already considered to be archival. Change this series item number to 1.1.058 and add an archival code of "A" and a retention period of PM. The agency needs to send copies of the minutes from 1990-1999 to the Archives and Information Services Division now, then regularly either after the meetings or on a yearly basis.

Because the other materials in the series can be considered as meeting documentation, which has a different retention period, TPWD needs to create another series, Advisory committees meeting supporting documentation, which an archival code of "A" and a retention period of 2 years (more if the agency sees the need). Then transfer the materials in this series (correspondence, notes, reviews, etc.) to the Archives and Information Services Division when their retention period has expired. If it is 2 years, then transfer the files for 1990-1997. Future transfers can be done yearly as the retention period of those files is fulfilled.

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Records Series Review
Series Title: Administrative correspondence, Artificial Reef Program

Agency: Parks and Wildlife Department
Coastal Fisheries Division, Artificial Reef Program

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 0.25 cubic ft.

Agency holdings:
Retained by the agency for three years according to the retention schedule. Current holdings are 1990-[ongoing], comprising 2 cubic ft. The record copy of these files is kept at the Houston field office (17629 El Camino Real, Suite 175, Houston, TX 77058). Copies are on file at TPWD headquarters in Austin.

Description:
This series contains correspondence regarding the Artificial Reef Program and the decisions of the Artificial Reef Program Advisory Committee, and informal minutes (notes) of the committee meetings, including audio tapes and presentation materials. Dates covered are 1990-[ongoing]. Topics are generally limited to administration of the artificial reef program. Correspondents are committee members, TPW Commissioners, staff, other government agencies (federal, state, local), donors, and the general public. Correspondence, building plans, and legal materials concerning specific sites of artificial reefs can be found in the series Building plans and specifications, artificial reefs.

Purpose:
This series was established to receive correspondence of significance involving the operations of the Artificial Reef program, and record decisions made by the advisory committee.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

The Coastal Fisheries Division also operates the Artificial Reef Program. In 1989, the Texas Legislature directed the Texas Parks and Wildlife Department to develop the artificial reef potential of Texas (Senate Bill 5, 71st Legislature, Regular Session). The Texas Artificial Reef Plan was adopted in 1990, creating the Artificial Reef Program. The basic activity of the program is to acquire surplus ships, barges, oil rigs, and other material that is then deposited on the sea floor to form artificial reefs. These reefs increase the diversity of marine organisms at those locations. To date there are 34 reef sites in the Gulf of Mexico utilizing WWII Liberty ships, 45 petroleum platforms, a tanker, 5 barges, a tugboat, and numerous other materials. An advisory committee was formed in 1990 to aid the program in fulfilling its obligations to the state in building reefs that are in the best interest of the citizens of Texas. The Artificial Reef Program Advisory Committee is a 10 member panel appointed by the TPW Commissioners. According to the Parks and Wildlife Code (Section 89.021), the committee members represent the interests of the following groups: salt water sport fishing, offshore oil and gas producers, Texas tourism industry, the General Land Office, the Texas university system, environmental groups, a shrimping organization, a diving club, and the Attorney General's Office.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological, by meeting date

Access constraints: None

Use constraints: Original records are kept at the TPWD Houston field office.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Committee members should also have copies of some of these documents.

Publications based on records:
None based on these records, some have been done on specific reef sites and on the use of liberty ships as reef sites. See the series Building plans and specifications, artificial reefs for more information about those publications.

Series data from agency schedule:
Title: Administrative correspondence / a. Artificial reefs
Series item number: 1.1.007
Agency item number: V.34.0.2(a)
Archival code: R
Retention: 3

Suggested series from state records retention schedule: (series to be added)
Title: Artificial Reef Advisory Committee minutes and agenda
Series item number: 1.1.058
Agency item number: to be assigned
Archival code: A
Retention: PM

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None, this program started in 1990.

Appraisal decision:
This series documents the work of the artificial reef program and its advisory committee. The series is listed as administrative correspondence but also includes meeting minutes and presentation materials of the advisory committee - additional series need to be added to the retention schedule for these series, as detailed above. This is a good source of data about the operation of the artificial reef program, which is a significant legislatively mandated project and should be maintained. The artificial reefs will likely continue in operation for a good number of years, if not permanently. Because of the evidential value of this material in documenting the operations of the artificial reef program this series of correspondence has been appraised to be archival. Change the archival code of "R" to "A". Transfer the correspondence which has fulfilled its retention period already, dating 1990-1995, to the Archives and Information Services Division at the agency's earliest convenience, and make yearly transfers thereafter. For transfers of additional materials in these records see below.

The agency needs to create two additional series for the materials of this committee as follows:
Artificial Reef Advisory Committee minutes and agenda. Add this series to the schedule with an archival code of "A" and a retention period of PM. Transfer copies of the minutes and agenda through 1998 to the Archives and Information Services Division now, then yearly thereafter after meetings are held.

Artificial Reef Advisory Committee meeting supporting documentation (for the presentation materials present) - Add this series to the schedule, with an archival code of "A" and a retention period of 2 years (more if the agency sees the need). Then transfer the materials in this series to the Archives and Information Services Division when their retention period has expired. If it is 2 years, then transfer the files for 1990-1997. Make yearly transfers there after as their retention period is fulfilled.

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Records Series Review
Series Title: Building plans and specifications, artificial reefs

Agency: Parks and Wildlife Department
Coastal Fisheries Division, Artificial Reef Program

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 0.25 cubic ft.

Agency holdings:
Retained by the agency for the life of the asset, according to the retention schedule. Current holdings are 1990-[ongoing], comprising 3 cubic ft. The record copy of these files is kept at the Houston field office (17629 El Camino Real, Suite 175, Houston, TX 77058). Copies are on file at TPWD headquarters in Austin.

Description:
This series contains correspondence, notes, deeds, permits, and sketches, etc., related to specific artificial reef sites. Dates covered are 1990-[ongoing]. There is a file for each of the 34 current reef sites, with each file divided into three sections - general, permits, and deeds. The general section contains notes, correspondence, sketches, etc. The permit section contains the required permits (1) Permit for 1320' by 1320' 40 Acre Artificial Reef Site, issued by the U.S. Army Corps of Engineers, and (2) Permit for Private Aids to Navigation, issued by the U.S. Coast Guard. The deed section contains all the legal paper related to the conveyance of property from the donor to TPWD. This property may be ships, oil drilling / production platforms, surplus building materials, and other items.

Correspondence about the artificial reef program and materials from the Artificial Reef Program Advisory Committee meetings can be found in the series Administrative correspondence, Artificial Reef Program.

Purpose:
These files are used to carry out the division's legislative mandate in 1989 to develop and maintain reef potential off the Texas coast.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

The Coastal Fisheries Division also operates the Artificial Reef Program. In 1989, the Texas Legislature directed the Texas Parks and Wildlife Department to develop the artificial reef potential of Texas (Senate Bill 5, 71st Legislature, Regular Session). The Texas Artificial Reef Plan was adopted in 1990, creating the Artificial Reef Program. The basic activity of the program is to acquire surplus ships, barges, oil rigs, and other material that is then deposited on the sea floor to form artificial reefs. These reefs increase the diversity of marine organisms at those locations. To date there are 34 reef sites in the Gulf of Mexico utilizing WWII Liberty ships, 45 petroleum platforms, a tanker, 5 barges, a tugboat, and numerous other materials. An advisory committee was formed in 1990 to aid the program in fulfilling its obligations to the state in building reefs that are in the best interest of the citizens of Texas. The Artificial Reef Program Advisory Committee is a 10 member panel appointed by the TPW Commissioners. According to the Parks and Wildlife Code (Section 89.021), the committee members represent the interests of the following groups: salt water sport fishing, offshore oil and gas producers, Texas tourism industry, the General Land Office, the Texas university system, environmental groups, a shrimping organization, a diving club, and the Attorney General's Office.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement:
Numerically by site number. There is a file for each of the current 34 reef sites. Each site's file is subdivided into 3 topics; General, Permits, and Deeds.

Access constraints: None

Use constraints: Original records are kept at the TPWD Houston field office.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
The U.S. Army Corps of Engineers and the U.S. Coast Guard maintain files of a similar nature in conjunction with their permitting and enforcement authority.

Publications based on records:
A technical report - Liberty Ship Wrecks: Working Class Heroes of World War II Off the Texas Coast describes the use of Liberty ships in the program (titled Texas' liberty ships from World War II working-class heroes to artificial reefs in the Texas Documents Collection.) Additionally, several brochures on specific reef sites have been published (search key: Liberty Ship reef).

Series data from agency schedule:
Title: Building plans and specifications - artificial reefs
Series item number: 5.2.003
Agency item number: V.34.0.4
Archival code: R
Retention: LA

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Texas' liberty ships from World War II working-class heroes to artificial reefs.
And, according to the agency, several brochures on specific reef sites have been sent to the depository, but no titles were provided by the agency.

Gaps: None, the program started in 1990.

Appraisal decision:
These files document the acquisition and operation of specific reef sites in the artificial reef program. This is a significant legislatively mandated program operated by the Coastal Fisheries Division. Although publications are present which describe some aspects of the program, they do not completely cover the operation of the program or all of the reef sites. The artificial reefs will likely continue in operation for a good number of years, if not permanently. This series has been appraised to be archival because of the evidential value of these records in describing the program operations and for legal value of these records in documenting ownership of these facilities. Change the archival code to "A". The agency is keeping the record copy of the files in their field office in Houston. They can maintain these for the life of the asset, as they are currently doing according to the retention schedule. If the reef sites are removed, then the Archives will review these records for final disposition.

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Record Series Review
Series Title: Reports, studies and surveys - final

Agency: Parks and Wildlife Department
Coastal Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 0.5 cubic ft.

Agency holdings:
Retained by the agency until purpose served according to the retention schedule. Current holdings are 1985-[ongoing], comprising about 6 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series consists of final reports of coastal fisheries management topics, dating 1985-[ongoing]. The department manages several fisheries in coastal water: blue crab, shrimp, oyster, and finfish. The reports address such topics as budgets, planning, gear surveys, etc. for the fishery being described. Two other series in this appraisal report contain additional coastal fishery reports, including the "Management Data Series" and federal aid reports. See the series Coastal hatchery files and the series Fishery management research files for more information about these other reports.

Purpose:
These reports summarize the agency's efforts in coastal fisheries management and fulfill statutory requirements to report this progress to the Governor's Office and to the Legislature (V.T.C.A, Parks and Wildlife Code, Sections 66.217, 77.006(b), 77.122, et al.)

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronologically

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
There are numerous reports produced by this division. Some titles include: Coastal Fisheries Plan, 1991-1992 and Texas Shrimp Fishery. Two other series in this report contain additional coastal fishery reports, including the "Management Data Series" and federal aid reports. See the series Coastal hatchery files and the series Fishery management research files for more information about these other reports.

Series data from agency schedule:
Title: Reports, studies and surveys - final
Series item number: 1.1.038
Agency item number: V.34.0.3
Archival code: R
Retention: PS

Archival holdings:
There is one early series of fish hatchery reports in the Archives' holdings, which may or may not be part of this series.

Game, Fish and Oyster Commission, Fish hatchery reports, 1930-1931, fractional.

Texas Documents Collection holdings:
There are numerous reports produced by this division. Some titles include: Coastal Fisheries Plan, 1991-1992 and Texas Shrimp Fishery.

Gaps: None according to the agency.

Appraisal decision:
This series documents coastal fisheries management by the division and its fulfillment of required reporting to the Governor's Office and the legislature in the form of summary reports. Because of the informational and research value of these reports and the fact they summarize the research done and management efforts of the division, this series has been appraised to be archival. The agency already forwards any reports produced to the Publications Depository Program, which fulfills the archival requirement for this series, as long as they continue to do so. Change the archival code to "A". Add a note to the Remarks section of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

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Records Series Review
Series Title: Coastal hatchery files

Agency: Parks and Wildlife Department
Coastal Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency for the life of the asset, according to the retention schedule. The agency does not know the dates of the earliest records, files are present from the 1970s-[ongoing] but there may be earlier records. These files comprise about 15 cubic ft. The original files are maintained at the three saltwater fish hatcheries - Perry Bass (Palacious), Sea Center, Texas (Lake Jackson), and the Marine Development Center (Corpus Christi); except for the trip sheets, where the originals are kept in Austin, with file copies kept on site at the hatcheries. The federal aid reports are also part of another series, which refers to copies of the reports kept at agency headquarters in Austin.

Description:
This series includes correspondence, master pond sheets, trips sheets, and federal aid reports. Dates covered are 1970s-[ongoing] (earlier files may be present, but the earliest dates are unknown). These records document the operations of the saltwater fish hatcheries, especially fish production, stocking operations, budget, and research undertaken. The master pond sheets record all the fish produced at the hatchery. Typical information would be species, quantity, date/time, salinity, temperature, etc. They would also note unusual circumstances such as atypical weather, unusual mortality rates, or accidents. The trip sheets record the staff's activity regarding the release of fish into the natural environment, which of course is the primary function of the hatcheries. Information would include date, time, location, species released, quantity released, water and weather conditions at the time of release, and staff in attendance. Stocking reports and various research findings are published in journals and in the "Management Data Series" (MDS) reports. MDS reports can also be found in the series Fishery management research files (coastal fisheries), and in a series within the Inland Fisheries Division - Fish species research files.

The agency operates the hatcheries, and receives Federal funds in the form of full to partial matching grants from the Federal Aid in Sport Fish Restoration Act (Federal Aid Project number F-59-D-7). These grants fund operation, maintenance, and or renovation of facilities, or new facility development. An annual performance report is required, documenting the purpose to which the funds were used. Sample items include sewage plant upgrades, repairs to buildings, and equipment repairs. Documentation of the work done, and the final reports are kept onsite at the fish hatchery.

A second set of federal aid reports are job completion reports which are required by the federal Dingell-Johnson law. The grant funds received through this act are used for marine fisheries research. Dates covered are 1958-[ongoing]. This law governs federal aid sent to all 50 states for fish/wildlife investigations. These are annual reports done to report on work done/completed on various grant projects or jobs through the year. In many cases, one job will be done over a multi-year period and work done will be reported yearly. The reports generally contain an objective, background data/history, procedures, results of the studies, recommendations, statistical compilations, requirements, and proclamations or regulations concerning the studies if applicable. When applicable, a section discussing the proclamations is present and will include an introduction, justification for the rules, how the rules will function, summary of comments from public hearings, why the agency may disagree with the comments, and rules. Examples of these projects include: Genetic Marking of Red Drum; Identification of Marine Fish by Isoelectric Focusing; Allozyme and Mitochondrial DNA Analysis of Population Structure of Atlantic Croaker. The reports are done by TPWD staff and sent to the U.S. Fish and Wildlife Service. The reports are only produced in limited quantities (2 or 3 copies) with one copy each going to the U.S. Fish and Wildlife Service in Albuquerque, and the TPWD Federal Aid coordinator's office in Austin. Reports for 1958-1989 are housed at the former TPWD library, in storage, more recent reports are housed at the agency. Some of the data and conclusions from these reports may be incorporated into a Management Data Series (MDS) report by the Coastal Fisheries staff. The MDS reports are sent to the Publications Depository Program.

The files in this series are those maintained at the fish hatcheries (except for the trip sheets), with copies in Austin. Another series, the Fisheries management research files also contains the reports described in this series, but that series documents files maintained at the Austin headquarters, and contains research reports in addition to those described in this series - Coastal hatchery files. Most of the raw data described in this series (trip sheets and master pond sheets) is summarized and reported in MDS reports, and other places, which could include the annual report and various journal publications. Another series containing coastal fisheries management reports is the series Reports, studies and surveys - final (V.34.0.3).

Purpose:
These files are maintained to document the operations of the fish hatcheries, especially regarding fish production, stocking, and research activities. The reports produced fulfill the reporting requirements of federal aid grants.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronologically by topic at each hatchery

Access constraints: None

Use constraints: Original records are kept in the individual hatchery offices.

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Stocking reports and various research findings are published in various journal publications and in the "Management Data Series" reports. These reports were began in 1979 by the then Coastal Fisheries Division, but include reports on both coastal and freshwater fish concerns. These are ongoing, with reports now being produced by each fisheries division of TPWD. Summary reports of federal aid research are also produced as part of the MDS reports series.

Annual project reports from the Dingell-Johnson federal aid grants are published for each grant documenting work done that year. These are published in limited qualities, copies are not sent to the Publications Depository Program. A sample report title is Report of Statewide Vegetation Control - Chemical Control of Submerged Aquatic Plants at Lake Ascarate.

Series data from agency schedule:
Title: Coastal hatchery files
Series item number: none
Agency item number: V.34.0.5
Archival code: R
Retention: LA

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
"Management Data Series" reports, 1979-[ongoing]. Titles are too numerous to list. Additionally, the Documents Collection has reports from other record series, and it is unknown which titles go with which series.

The federal aid reports are not sent to the Publications Depository Program.

Gaps: None according to the agency.

Appraisal decision:
This series presently consists of files and reports, documenting the operations of the three saltwater fish hatcheries and some of the research undertaken by the Coastal Fisheries Division. Operation of the hatcheries is a major function of the Coastal Fisheries Division and should be thoroughly documented. The fishing industry is becoming a significant part of the Texas economy and sport fishing is a popular recreation activity of the general public. Both these areas are enhanced by the successful operation of the fish hatcheries. The results of the data gathered is published in several types of reports. The agency does produce regular reports of the major activities involved in managing the fisheries and in the marine fisheries research undertaken by this division. The agency already forwards copies of the MDS reports produced to the Publications Depository Program.

The published Management Data Series reports in this series have been appraised to be archival. The federal reports described in this series are also available in another series, Fisheries management research files, where their archival retention is discussed. The MDS reports are sufficient documentation of the activities described in this series; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

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Records Series Review
Series Title: Fisheries management research files

Agency: Parks and Wildlife Department
Coastal Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: several cubic ft.

Agency holdings:
Retained by the agency permanently, according to the retention schedule. Current holdings of the agency are 1958-[ongoing] (federal aid reports) and 1979-[ongoing] (MDS reports), comprising about 40 cubic ft., 10 ft. of that in the old TPWD library in storage in Austin. Copies of the reports are maintained at the agency headquarters in Austin and at the Rockport Marine Laboratory in Rockport.

Description:
This series contains published research reports prepared by this division on various marine fisheries research topics. Dates for the overall series are 1958-[ongoing]. There are two sets of reports present. Some of the reports on a variety of marine fisheries research topics are filed as part of their "Management Data Series", a series of research reports which contains reports also done by the Inland Fisheries Division. Dates of these reports are 1979-[ongoing]. MDS reports can also be found in the series Coastal fish hatcheries (coastal fisheries) and in a series within the Inland Fisheries Division - Fish species research files.

Another set of marine fisheries federal grant reports present are the job completion reports which are required by the federal Dingell-Johnson law. The grant funds received through this act are used for marine fisheries research. Dates covered are 1958-[ongoing]. This law governs federal aid sent to all 50 states for fish/wildlife investigations. These are annual reports done to report on work done/completed on various grant projects or jobs through the year. In many cases, one job will be done over a multi-year period and work done will be reported yearly. The reports generally contain an objective, background data/history, procedures, results of the studies, recommendations, statistical compilations, requirements, and proclamations or regulations concerning the studies if applicable. When applicable, a section discussing the proclamations is present and will include an introduction, justification for the rules, how the rules will function, summary of comments from public hearings, why the agency may disagree with the comments, and rules. Examples of these projects include: Genetic Marking of Red Drum; Identification of marine Fish by Isoelectric Focusing; Allozyme and Mitochondrial DNA Analysis of Population Structure of Atlantic Croaker. The reports are done by TPWD staff and sent to the U.S. Fish and Wildlife Service. These reports are only produced in limited quantities (2 or 3 copies) with one copy each going to the U.S. Fish and Wildlife Service in Albuquerque, and the TPW Federal Aid coordinator's office in Austin. Reports for 1958-1989 are housed at the former TPWD library, in storage, more recent reports are housed at the agency. Some of the data and conclusions from these reports may be incorporated into a Management Data Series (MDS) report by the Coastal Fisheries staff. The MDS reports are sent to the Publications Depository Program.

The federal aid reports in this series are the same federal aid reports maintained at the fish hatcheries described in the series Coastal hatchery files. That series consists of reports and other data maintained at the fish hatcheries. This series, Fisheries management research files are the copies of the federal aid reports maintained in Austin and additional marine research reports done by the division as part of the "Management Data Series."

Purpose:
These document significant research conducted by the Division and fulfill reporting requirements of federal aid grants.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement:
MDS reports are arranged numerically by MDS number in order of publications. The federal aid reports are arranged by project number, then chronologically by year. For projects containing reports for several years, they are bound together and filed by project number.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access?
A card index is available at the old TPWD library for access to the federal aid reports.

Problems: None

Known related records in other agencies: None

Publications based on records:
Various research findings are published the "Management Data Series" reports. These were begun in 1979 by the then Coastal Fisheries Division, but include reports on both coastal and freshwater fish concerns. These are ongoing, with reports now being produced by each fisheries division of TPWD. Titles are too numerous to list.

Series data from agency schedule:
Title: Fisheries management files
Series item number: none
Agency item number: V.34.0.7
Archival code: none
Retention: PM

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
"Management Data Series" reports, 1979-[ongoing]. Titles are too numerous to list. Additionally, the MDS series has reports from other record series, and it is unknown which titles go with which series.

These federal aid reports are not sent to the Publications Depository Program.

Gaps:
None, the MDS reports started in 1979, the federal aid reports in 1958.

Appraisal decision:
The federal aid reports in this series are also described in the series Coastal hatchery files, those are copies of the reports maintained at the fish hatcheries. This review refers to copies of the reports which were sent to Austin and additional marine fisheries research reports done by the Coastal Fisheries Division.

These reports document research done by this division in the area of coastal fisheries and marine resources. The research is a significant function of the division in assisting with its studies and management of the marine resources of Texas. These reports present research findings in a published format; while the MDS reports are deposited in the Publications Depository Program, the federal aid reports are produced in a very limited amount and none are being sent to the Publications Depository Program at this time. Because of the evidential and information value of the marine research within these reports, this series has been appraised to be archival. Add an archival code of "A" to the schedule. Transfer the federal aid reports from the defunct TPWD library, dating 1958-1989 and copies of other reports produced since 1989 in the federal aid program from the agencies offices to the Archives and Information Services Division now. Then send copies of the federal aid reports as they are produced to the Archives and Information Services Division. Continue to send copies of the MDS reports to the Publications Depository Program. Add a note to the retention schedule in the Remarks section - "Copies of reports sent to the Publications Depository Program and the Archives and Information Services Division of the Library and Archives Commission fulfill the archival requirement."

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Records Series Review
Series Title: Gulf States Marine Fisheries Commission

Agency: Parks and Wildlife Department
Coastal Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency permanently, according to the retention schedule. Current holdings are 1989-[ongoing], comprising 10 cubic ft. These are kept at the agency headquarters in Austin, with copies also kept at individual committee/subcommittee members' offices at various field labs.

Description:
This series contains minutes of the meetings of the Gulf States Marine Fisheries Commission, correspondence and contractual agreements between the Council and TPWD, and copies of management plans/research reports. Dates covered are 1989-[ongoing]. Some of the minutes are annotated. Correspondents include committee members, TPWD staff, industry representatives, and other concerned individuals.

The Gulf States Marine Fisheries Commission is an organization of the five gulf states (Florida, Alabama, Mississippi, Louisiana, and Texas) created by the Gulf State Marine Fisheries Compact under public law 81-66 and signed by the governors of these states on July 16, 1949 (including Texas). Its purpose is to promote the better utilization of the fisheries, marine shell and anadromous, of the seaboard of the Gulf of Mexico by the development of a joint program for the promotion and protection of such fisheries and the prevention of the physical waste of the fisheries from any cause. The Commission is headquartered in Ocean Springs, Mississippi.

Purpose:
These record the actions of the Gulf States Marine Fisheries Commission and Texas' involvement.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronologically by date, then alphabetically by topic

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Minutes, correspondence, and management reports and research findings are at the headquarters of the commission, which is located in Ocean Springs, Mississippi.

Publications based on records:
The Gulf States Marine Fisheries Commission publishes results of research and final management plans/reports. Some titles published by the Commission include: The black drum fishery of the Gulf of Mexico, United States : a regional management plan, 1993 or SEAmap environmental and biological atlas of the Gulf of Mexico, 1988.

Series data from agency schedule:
Title: Gulf States Marine Fisheries Commission
Series item number: none
Agency item number: V.34.0.9
Archival code: none
Retention: PM

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Some titles published by the Commission housed in the Documents Collection include: The black drum fishery of the Gulf of Mexico, United States : a regional management plan, 1993 or SEAmap environmental and biological atlas of the Gulf of Mexico, 1988. Other titles are present at the library of the Texas Natural Resource Conservation Commission.

Gaps: No records present prior to 1989.

Appraisal decision:
This series was reviewed because it contains a commission's minutes and has a permanent retention period. This commission has a headquarters in Mississippi and, according to TPWD, correspondence, minutes, and the original management plans and research materials and reports are kept there. Additionally, they publish management plans and research reports resulting from their records. The minutes document the significant decisions made by the Commission and they do effect Texas as its coastal waters are part of the Gulf of Mexico. Since we do not know how long this commission houses its records, how widely the publications are distributed, and since the minutes are annotated, the records in this series have been appraised to be archival.

Because of the different record types, with different retention periods, present in this series, TPWD needs to create three series out of this one series: "Gulf States Marine Fisheries Commission minutes," with an archival code of "A" and a retention period of PM. Transfer copies of the minutes from 1989-1999 to the Archives and Information Services Division at the agency's earliest convenience. "Gulf States Marine Fisheries Commission correspondence and agreements," with an archival code of 'A" and a retention period of 3 years. Transfer materials in this series dating 1989-1995, then make yearly transfers thereafter as their retention period is fulfilled. "Gulf States Marine Fisheries Commission plans and reports," for the published plans and research reports. This will have an archival code of "A", TPWD can set an appropriate retention period. Add this note in the Remarks section - "Copies of published plans and reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

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Records Series Review
Series Title: Gulf of Mexico Fishery Management Council

Agency: Parks and Wildlife Department
Coastal Fisheries Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: about 1 cubic ft.

Agency holdings:
Retained by the agency permanently, according to the retention schedule. Current holdings are 1976-[ongoing], comprising about 25 cubic ft., with 10 of those in storage at the San Marcos state fish hatchery. The remainder of the files are kept at the agency's headquarters in Austin, with copies of some materials also kept at individual committee/subcommittee member's offices at various field labs.

Description:
This series contains minutes of the meetings of the Gulf of Mexico Fishery Management Council. Dates covered are 1976-[ongoing]. Some of the minutes are annotated.

The Gulf of Mexico Fishery Management Council is one of the eight regional fishery management councils which was established by the federal Magnuson Fishery Conservation and Management Act of 1976. The Council prepares fishery plans which are designed to manage fishery resources from the outer limits of the states' jurisdiction out to 200 miles in the Gulf of Mexico. The offshore Gulf waters of the Gulf states (Florida, Alabama, Mississippi, Louisiana, and Texas) are managed by the Council. These states, the National Marine Fisheries Service, the fishing industry, consumer, recreational and environmental organizations and other interested persons participate in the development of fishery management plans. The Council is headquartered in Tampa, Florida. It meets several times a year.

Purpose:
These record the actions of the Gulf of Mexico Fishery Management Council and Texas' involvement.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronologically

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None, this council was created in 1976.

Problems: None

Known related records in other agencies:
Minutes, copies of correspondence and original management plans/research reports can be found at the Gulf of Mexico Fishery Management Council office in Tampa, Florida.

Publications based on records:
The Council publishes results of research and the final management plans, some titles include:
Environmental impact statement and fishery management plan for reef fish resources of the Gulf of Mexico, 1979 and The reef fish fishery of the Gulf of Mexico, 1981.

Series data from agency schedule:
Title: Gulf of Mexico Fishery Management Council
Series item number: none
Agency item number: V.34.0.8
Archival code: none
Retention: PM

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
One title published by the Council was located in the Documents Collection holdings: Environmental impact statement and fishery management plan for reef fish resources of the Gulf of Mexico, 1979.
A few other titles are present at the library of the Texas Natural Resource Conservation Commission.

Appraisal decision:
This series was reviewed because it contains a council's minutes and has a permanent retention period. This council has a headquarters in Tampa, Florida, and, according to TPWD, correspondence, minutes, and the original management plans and research materials and reports are kept there. Additionally, they publish management plans and research reports resulting from their records. But, since we do not know how long this council houses its records, how widely the publications are distributed, and since the minutes are annotated, this series has been appraised to be archival. The minutes document the significant decisions made by the Council and they do effect Texas as its coastal waters are part of the Gulf of Mexico. Add an archival code of "A" and transfer copies of the minutes at the agency to the Archives and Information Services Division at the agency's earliest convenience. Further transfers of minutes can be done on an annual basis. Copies of any reports that might be produced canbe sent to the Publications Depository Program of the Library and Archives Commission.

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Records Series Review
Series Title: Project file - Caves

Agency: Parks and Wildlife Department
Wildlife Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than 1 cubic ft.

Agency holdings:
Retained by the agency until purpose served, according to the schedule. Current holdings are 1965-[ongoing], comprising 6 cubic ft. of letter files and 4 cubic ft. of flat files. An Access database contains abstracts drawn from the hard copy files. These are maintained at the agency's headquarters in Austin.

Description:
This series contains correspondence, survey and field trip notes, photographs, maps, and evaluations and summaries relating to caves within Texas public lands, especially those lands controlled by Texas Parks and Wildlife. Some information is also gathered about caves on private lands. Dates covered are 1965-[ongoing]. The data is collected on an ongoing basis by the Texas Speleological Survey, a not for profit corporation, with offices at the Jake Pickle campus, University of Texas at Austin. Typical correspondents for cave data include volunteer cave and karst survey teams that work on TPWD lands, members of the Texas Speological Association, and other researchers like geologists, archeologists, botanists, and TPWD field staff.

Purpose:
These files catalog and describe various caves in Texas.

Agency program:
In 1895, the Office of the Fish and Oyster Commissioner was created by House Bill 55, 24th Legislature, Regular Session, with the commissioner appointed by the Governor. The duties included the protection of fish, turtles and terrapin of the bays and coastal waters of the state, protection of natural oyster beds and reefs, and the protection of the location of private beds. The Commissioner had the authority to appoint Deputy Commissioners to assist in carrying out the duties of the office. In 1907, protection of wild birds and wild game was added to the responsibilities of that office, which became the Office of the Game, Fish and Oyster Commissioner (House Bill 379, 30th Legislature, Regular Session). This Commissioner appointed Deputy Game Commissioners to assist in carrying out the duties of the office.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by site name

Access constraints:
Cave locations on TPWD lands are subject to the Open Records Act, except for those that contain cultural materials that are independently identified as archeological sites. These archeological site locations are confidential to protect the site, V.T.C.A., Texas Natural Resources Code, Section 191. The locations of caves on private lands may be closed at the request of the land owner according to the V.T.C.A., Parks and Wildlife Code, Sections 12.051 and 12.103.

Use constraints: None

Indexes or finding aids required for/or an aid to access?
An Access database containing abstracts of information collection is available.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Project file - Caves
Series item number: 5.2
Agency item number: P.22.0.17
Archival code: R
Retention: PS

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
These records document the location of and information about caves in Texas, both on TPWD lands and on private lands. There are not any other sources for this detailed level of information about caves in the state, and the information is not published, according to the agency. There is a growing interest in spelunking (cave exploring) and about caves in general. These materials are an excellent source of documentation and should be maintained permanently. This series has been appraised to be archival. Change the archival code of "R" to "A" and change the retention code to either "AV" or a specific number of years. If TPW uses "AV", then add a note to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." Such a transfer can consist of the oldest (say files that are 20 years or older) files. If they wish to establish a specific time frame, say 20 years, then transfer the files which have fulfilled their retention period at that point and make yearly transfer thereafter.

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Records Series Review
Series Title: Project file - Special project

Agency: Parks and Wildlife Department
Wildlife Division, Land Conservation Program

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 1.5 cubic ft.

Agency holdings:
Retained by the agency for one year after purpose served, according to the retention schedule. Current holdings are 1995-[ongoing], comprising 20 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains materials collected during the process of acquiring land for the Chinati Mountain State Park and for land obtained under the National Recreational Trails Trust Fund. Records present include correspondence, memoranda, contracts, deeds and titles, photographs, maps, surveys, audio and video tape, field notes, and various reports (engineering, geological, land title, etc.) Dates covered are 1995-[ongoing]. Correspondents are staff, land owners, other state and municipal government agencies, professional service providers, and the public.

Land acquisition activities at the department fall into three categories: land offered to TPW, but rejected; land acquired; and land that TPW is attempting to acquire. There are three sets of files to document these activities - land records files, active projects files, and potential sites files. The Land Records portion of this series documents the property that Parks and Wildlife owns. Not all the documents are the record copy, for instance, a deed. This series attempts to bring all TPW holdings into a single set. Many of the original papers will reside elsewhere, typically with the responsible division. (i.e., deeds for the fish hatchery locations will be at the hatchery.) The Active Project files describe parcels TPW is currently attempting to acquire. The Potential Sites files documents sites under consideration at some time, but ultimately rejected; and includes those sites offered as gifts, which TPW did not have the resources to maintain.

This series refers to acquisition efforts of just two specific purposes - acquiring land for the Chinati Mountain State Park and for land obtained under the National Recreational Trails Trust Fund. Another series, Project files - Acquisitions contains acquisition files for all other properties the agency owns, is currently acquiring, or has rejected. The agency has stated these special project files were maintained separately from the main project acquisitions series mainly due to the volume of the information collected during the acquisition effort.

Purpose:
These files serve to document acquisition efforts for Chinati Mountain State Park and acquisitions made under the National Recreational Trails Trust Fund.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

The Wildlife Division also operates the Land Conservation Program. This program's mission is to further the Department's resource conservation efforts through land conservation, asset management, and technical and financial assistance. The program serves all divisions in the Department which have land holdings or land acquisition needs. Land conservation involves staff analysis of property offered to the Department and an evaluation of the existing resources of the property relative to its ability to meet a department conservation need.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by county or site name

Access constraints:
Access not available to records of sites under negotiation until the lands are acquired or rejected. Otherwise, files are available after getting permission from program staff.

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Project file - Special project
Series item number: 5.2
Agency item number: P.22.0.15
Archival code: R
Retention: PS+1

Archival holdings:
Public Lands Division, Land Acquisition Branch, Abstract and appraisal files, 1908-1983, 13 cubic ft.
These are the project files of the Land Acquisition Branch and include appraisal reports, copies of land title abstracts, surveyor's field notes, survey and subdivision maps, photographs, and some correspondence. Records date from 1908-1983.

Gaps: None according to the agency.

Appraisal decision:
This series documents the process of acquiring land for two specific projects - for the Chinati Mountain State Park and for land obtained under the National Recreational Trails Trust Fund. These are really part of a another series, Project file - Acquisitions. The agency has stated the special project files were maintained separately from the main project acquisitions series mainly due to the volume of the information collected during the acquisition effort. The acquisition files, including these special project files, provide a wealth of information about the land and possibly its future use. These files have evidential value as they document the acquisition process and have legal value in that they contain deeds, titles, and other legal documents. They also have historical value as they provide great detail (photographs, surveys, field notes, reports, etc.) about the land acquired (or later rejected). For the lands acquired, documentation of the land before development can be sought after by historians and other researchers. As with the overall acquisition project files, this series has been appraised to be archival. Additionally, we have also accessioned similar acquisition records from the agency in recent years and these would add to that series. The agency needs to change the archival code to "A". Transfer these records when they have fulfilled their retention period to the Archives and Information Services Division.

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Records Series Review
Series Title: Project file - Acquisitions

Agency: Parks and Wildlife Department
Wildlife Division, Land Conservation

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 3.5 cubic ft.

Agency holdings:
Retained by the agency for three years after the project is completed, according to the retention schedule. Current holdings of the agency are 1920-[ongoing], comprising 132 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains materials collected during the process of acquiring lands for the agency's programs, including correspondence, memoranda, contracts, deeds and titles, photographs, maps, surveys, audio and video tape, field notes, and various reports (engineering, geological, land title, etc.) Dates covered are 1920-[ongoing]. Correspondents are staff, land owners, other state and municipal government agencies, professional service providers, and the public.

These files refer to all the acquisition records for property owned by the department, except those listed in the series Project file - Special project. That series contains recent acquisition files for two specific purposes, in this case the acquisition of lands for the Chinati Mountain State Park and lands obtained under the National Recreational Trail Trust Fund. The agency has stated the special project files were maintained separately from the main project acquisitions series mainly due to the volume of the information collected during the acquisition effort.

Purpose:
These files serve to document acquisition of lands acquired for agency programs, such as park lands and wildlife management areas. These document past acquisitions, currently active acquisitions, and potential sites.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

The Wildlife Division also operates the Land Conservation Program. This program's mission is to further the Department's resource conservation efforts through land conservation, asset management and technical and financial assistance. The program serves all divisions in the Department which have land holdings or land acquisition needs. Land conservation involves staff analysis of property offered to the Department and an evaluation of the existing resources of the property relative to its ability to meet a department conservation need.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by county or site name

Access constraints:
Access not available to records of sites under negotiation until the lands are acquired or rejected. Otherwise, files are available after getting permission from program staff.

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Project file - Acquisitions
Series item number: 5.2
Agency item number: P.22.0.16
Archival code: R
Retention: AC+3

Gaps: None according to the agency.

Appraisal decision:
This series documents the process of acquiring land for the agency's programs, providing a wealth of information about the land and possibly its future use. These files have evidential value as they document the acquisition process and have legal value in that they contain deeds, titles, and other legal documents. They also have historical value as they provide great detail (photographs, surveys, field notes, reports, etc.) about the land acquired (or later rejected). For the lands acquired, documentation of the land before development and changes made through the years can be sought after by historians and other researchers. Additionally, we have also accessioned similar acquisition records from the agency in recent years and these would add to that series. This series has been appraised to be archival. Change the archival code to "A". Transfer those records which have fulfilled their retention period to the Archives and Information Services Division now, which would include the older files in the Land records set and some of the records in the Potential records set. Future transfer can be done on a yearly basis as the records fulfill their retention requirements.

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Records Series Review
Series Title: Maps (Archeology)

Agency: Parks and Wildlife Department
Wildlife Division, Archeological Survey Team

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 2 cubic ft.

Agency holdings:
Retained by the agency until superseded according to the retention schedule. Current holdings are 1969-[ongoing], comprising 36 map file drawers, about 80 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series consists of two sets of maps denoting archeological sites and features, dating 1969-[ongoing]. The first set consists of (18 map drawers) United States Geological Survey topographical maps showing the location of TPWD lands, and locating significant archeological features. The other sets consists of (18 map drawers) project maps providing detailed descriptions of active archeological sites under investigation, showing excavations, surveys, and locations of artifacts.

Project files containing notes, photos, summaries, artifacts, etc., can be found in the series Archeological project files. Reports of archeological investigations based on the maps and project files can be found in the series Reports (Archeology). Reports prepared are sent to the Publications Depository Program.

Purpose:
These record the location of archeological sites on TPWD lands and features of the sites under investigation.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

The Wildlife Division also houses the Cultural Resources staff of the agency, which serve as a liaison between the TPWD regional offices and regulatory agencies. The Cultural Resources staff provides access to historical and archeological expertise and also coordinate with other in-house professionals and contractors in the cultural resources disciplines. The regional resource specialists have considerable expertise in cultural resource management as prehistoric and historic archeologists. These specialists advise staff in their regions on resource issues, respond statewide to matters within their areas of expertise, develop management plans, and monitor contracts for baseline studies. Support to all regions is offered by the Archeology Laboratory, which curates the records and collections from archeological investigations conducted on TPWD lands. The Archeological Survey Team performs historical and archeological surveys on Department lands, provides interdisciplinary cultural resource training programs to staff, conducts special studies, produces archeology reports, and presents educational outreach programs.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by site name

Access constraints:
Yes. Information in these files which identifies the location of the site is confidential to protect the site. V.T.C.A., Texas Natural Resources Code, Chapter 191, Section 191.004.

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Related items may be found in files at the Texas Historical Commission and the Texas Archeological Research Lab at the University of Texas at Austin.

Publications based on records:
Final site reports are prepared from materials in this series and the series Archeological project files. See the series Reports (Archeology). Detailed final reports may not have been prepared for all investigations. Titles are too numerous to list, but include titles such as Mission Rosario: Archeological Investigations, 1974; or Landmark Inn: Archeological investigations, 1984.

Series data from agency schedule:
Title: Maps
Series item number: 1.1
Agency item number: P.45.0.4a
Archival code: R
Retention: US

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Archeological project reports are filed here, the titles are too numerous to mention but include titles such as Mission Rosario: Archeological Investigations, 1974; or Landmark Inn: Archeological investigations, 1984.

Gaps: None according to the agency.

Appraisal decision:
The maps are an integral part of the archeological record of a site, detailing excavations, surveys, and where the artifacts are located, in additional to providing the location of the site. Some of this information will be present in the final report prepared, but not a lot of it because of its confidentiality. Much of the information on the maps is confidential to protect the location of site from looters and others who would intentionally or unintentionally destroy it. In spite of this, these maps need to be retained in conjunction with the project files, which have been appraised to be archival based on the evidential value contained therein. This series of maps has also been appraised to be archival. Change the archival code to "A". We recommend the retention code be changed to the same code used for the project files, which will be "AV" or administratively valuable. A note can be added to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." When the agency decides to transfer some of these maps or the project files over, we will meet with agency staff to determine what would still be restricted - especially on the older maps - and how such restrictions will be implemented.

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Records Series Review
Series Title: Archeological project files

Agency: Parks and Wildlife Department
Wildlife Division, Archeological Survey Team

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 3 cubic ft.

Agency holdings:
Retained by the agency until purpose served, according to the retention schedule. Current holdings are 1969-[ongoing], comprising 115 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains field notes, summaries, briefs, photographs, sketches, maps, samples (soil, etc.), and artifacts gathered during archeological investigations of sites on TPWD lands. Dates covered are 1969-[ongoing]. Maps of archeological sites and features can be found in the series Maps (Archeology). Reports of archeological investigations based on the maps and project files can be found in the series Reports (Archeology).

Purpose:
These document the agency's efforts in identifying and preserving the cultural resources found on TPWD lands through archeological investigations.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Numerical, by site location code

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Related items may be found in files at the Texas Historical Commission and the Texas Archeological Research Lab at the University of Texas at Austin.

Publications based on records:
Final site reports are prepared from materials in this series and the series Maps (Archeology). See the series Reports (Archeology). Detailed final reports may not have been prepared for all investigations. Titles are too numerous to list, but include titles such as Mission Rosario: Archeological Investigations, 1974; or Landmark Inn: Archeological investigations, 1984.

Series data from agency schedule:
Title: Archeological program files
Series item number: 5.1
Agency item number: P.45.3.6
Archival code: R
Retention: PS

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
These files provide a fairly thorough view of the field work undertaken during archeological investigations by TPWD staff. Although summary reports are done on the investigation, not everything is necessarily placed in the report and detailed final reports may not have been done for all sites investigated. The materials in this series contain evidential value about these sites and correlate with the maps in the series Maps (Archeology). The types of materials present in this series, such as artifact analysis, field notes, maps, and illustrations are part of the evidentiary record of the sites and should be retained. This series has been appraised to be archival, in spite of the fact that reports are present which summarize some of the data and the fact that site specific information found in the files is confidential. Change the archival code to "A" and change the retention period to AV-administratively valuable. A note can be added to the Remarks section as follows: "These records will remain at the agency until they cease to have frequent administrative and research use. They will then be transferred to the Library and Archives Commission." When the agency decides to transfer some of the project files over, we will meet with agency staff to determine which site specific information still needs to be restricted - especially in the older records - and how such restrictions will be implemented. We are not, at this time, interested in obtaining the actual artifacts or soil samples, just materials concerning them, such as artifact analyses, drawings, photographs, etc. The actual artifacts and samples should remain at the Archeology Lab of the Parks and Wildlife Department.

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Records Series Review
Series Title: Reports (Archeology)

Agency: Parks and Wildlife Department
Wildlife Division, Archeological Survey Team

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than one cubic ft.

Agency holdings:
Retained by the agency for three years after the end of the fiscal year according to the retention schedule. Current holdings are 1974-1997, comprising 12 cubic ft. These are maintained at agency headquarters in Austin.

Description:
This series contains final reports of archeological investigations on TPWD lands. Dates of reports produced thus far are 1974-1997. This series is actually ongoing, but no reports have been published since 1997 because it takes several years to fully evaluate a site and draw conclusions from the data. Information in the reports include descriptive text (about the site, the excavation, artifacts, etc.), lists of artifacts, artifact analyses, sketches of the site and excavated areas, pictures, and conclusions based on the data.

Maps of archeological sites and features can be found in the series Maps (Archeology). Project files containing notes, photos, summaries, artifacts, sketches, etc., can be found in the series Archeological project files. The final reports are based on information in these series, largely the materials in the project files.

Purpose:
These reports summarize data gathered during archeological investigations by the agency. This data is located in the series Maps (Archeology) and Archeological project files.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

The Wildlife Division also houses the Cultural Resources staff of the agency, which serve as a liaison between the TPWD regional offices and regulatory agencies. The Cultural Resources staff provide access to historical and archeological expertise and also coordinate with other in-house professionals and contractors in the cultural resources disciplines. The regional resource specialists have considerable expertise in cultural resource management as prehistoric and historic archeologists. These specialists advise staff in their regions on resource issues, respond statewide to matters within their areas of expertise, develop management plans, and monitor contracts for baseline studies. Support to all regions is offered by the Archeology Laboratory, which curates the records and collections from archeological investigations conducted on TPWD lands. The Archeological Survey Team performs historical and archeological surveys on Department lands, provides interdisciplinary cultural resource training programs to staff, conducts special studies, produces archeology reports, and presents educational outreach programs.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological by publication date

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Final site reports are prepared from materials in series Maps (Archeology) and the series Archeological project files. Detailed final reports may not have been prepared for all investigations. Titles are too numerous to list, but include titles such as Mission Rosario: Archeological Investigations, 1974; or Landmark Inn: Archeological investigations, 1984.

Series data from agency schedule:
Title: Reports
Series item number: 1.1.038
Agency item number: P.45.0.5a
Archival code: R
Retention: FE+3

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps:
None, the data gathering began in 1969 and it takes several years to fully evaluate a site and draw conclusions, thus the first reports done were in 1974; reports are currently not present after 1997 for the same reason - the evaluation process is not complete for the latest investigations.

Appraisal decision:
These reports provide a detailed account of the surveying and excavation activities undertaken at archeological sites, without the confidential information found in the maps and project files series the reports are based on. These reports contain significant evidential and informational value about the site and they are currently more easily accessible that the maps or project files. These reports have been appraised to be archival. Change the archival code to "A". Since the reports are regularly sent to the Publications Depository Program, that fulfills the archival requirement. A note needs to be added to the retention schedule for this series as follows: "The archival requirement of this series is fulfilled by sending copies of the reports to the Publications Depository Program of the Library and Archives Commission."

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Records Series Review
Series Title: Wildlife harvest surveys

Agency: Parks and Wildlife Department
Wildlife Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency until after the annual review (AR) according to the retention schedule. Current holdings are from the 1970s-[ongoing], comprising about 20 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains paper files of forms, data sheets, data analysis, reports, and correspondence, dating from the 1970s-[ongoing]. Correspondents include staff, land owners, and licensed hunters.

This data is used to track the status of wildlife populations by examining the results of hunting and trapping within the state. Species tracked are in the following groups: big game, small game, waterfowl, and fur bearing. Results of the analysis, and subsequent projections contribute to the development of appropriate hunting and trapping regulations. Much of the information in the series is also maintained in several databases. Not all information is available in printed format, but the raw data tables may be output to a printer. Results of the data analysis or the research results appear in reports filed in the series Wildlife project files.

Purpose:
This data is used to track the status of wildlife populations by examining the results of hunting and trapping within the state.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints:
Some data is available only through the databases.

Indexes or finding aids required for/or an aid to access? None listed.

Problems:
Some data is available only through databases.

Known related records in other agencies: None

Publications based on records:
Research results of tracking the wildlife populations are published in federal aid reports prepared as required under the Pittman-Roberson Act. Exact titles relating specifically to this series were not provided by the agency.

Series data from agency schedule:
Title: Wildlife harvest surveys/data analysis
Series item number: 1.1.037
Agency item number: W.71.0.4
Archival code: R
Retention: AR

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings: None
These federal aid reports are not sent to the Publications Depository Program.

Gaps: None according to the agency.

Appraisal decision:
This is largely raw data analysis and related correspondence gathered and maintained to track the status of wildlife populations in the state. The results of the data analysis or research results are published as part of the federal aid reports produced under the Pittman/Roberson Act. The reports are not widely dispersed, but can be found in the series Wildlife project files, which as been appraised to be archival, so we should be getting the reports containing the tracking data through that series. There is not a need for retention of the raw data or its corresponding files. The reports provide sufficient documentation of this activity. This series has been appraised to be non-archival. Replace the archival code of "R" with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999."

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Records Series Review
Series Title: Wildlife mitigation

Agency: Parks and Wildlife Department
Wildlife Division, Wildlife Habitat Assessment

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 4.5 cubic ft.

Agency holdings:
Retained by the agency for three years following project completion, although the retention schedule states the retention period to be AR - retained until after the annual review. Current holdings are 1973-[ongoing], comprising 10 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains field notes, photographs, data files, maps, draft manuscripts, and correspondence, concerning mitigation of habitat loss due to development activities. The files are dated 1973-[ongoing]. Mitigation includes measures to avoid, minimize or offset impacts from a development project and has included acquisition of land, habitat development, transfer of operational funding, and other measures. Development projects include, for example, reservoirs, highways, transmission lines, pipelines, flood control projects, etc. TPWD typically does not perform this work, but rather serves as a consultant to describe what measures should be taken to mitigate habitat loss due to development. Correspondents include staff of TPWD and of other state and federal agencies.

All topical areas are summarized in published reports. Note: "wildlife mitigation" as a subject title, is rarely produced in report form. The results of this work are typically included as a 'section' in larger, more comprehensive reports on a specific development project. These reports are usually prepared by and for third parties (such as Texas Department of Transportation (TxDOT)) for which TPW staff perform consulting services, and the record copy of this information would reside with those third parties. In the case of mitigation on TPW-owned lands, reports are produced, and are forwarded to the Publications Depository Program.

Purpose:
These files are used to present mitigation measures to reduce habitat loss due to development activities and document such efforts taken by the agency.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Alphabetical by project name

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies:
Several other agencies have similar if not some duplicated records, including U.S. Fish and Wildlife Service, the U.S. Army Corps of Engineers, the Environmental Protection Agency, the National Marine Fisheries Service, the Texas Natural Resource Conservation Commission, the General Land Office, the Texas Water Development Board, and the Texas Department of Transportation. Some of these are related types of records, some are reports done by TPWD for a consulting project where the primary agency maintains the record copy of the report and documentation.

Publications based on records:
Summary reports are prepared by TPWD concerning mitigation efforts on TPWD-owned lands. Titles of such reports were not provided by the agency. A title concerning mitigation studies which is likely part of this series is: Mitigation and improvement of fish and wildlife habitat : Texas Parks and Wildlife Department lands, 1994. Mitigation measures are often reported as part of a larger study, instead of having a report produced just about the mitigation efforts. Most of the reports produced concerning mitigation efforts are done by other agencies such as TxDOT. Titles of those reports were not provided.

Series data from agency schedule:
Title: Wildlife mitigation
Series item number: none
Agency item number: W.71.0.5
Archival code: R
Retention: AR

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Titles of the summary reports prepared by the agency for TPWD-owned lands were not provided by the agency. A title in the collection concerning mitigation studies which is likely part of this series is: Mitigation and improvement of fish and wildlife habitat : Texas Parks and Wildlife Department lands, 1994. Titles of reports containing sections on mitigation efforts by TPWD are also sent to the depository, but titles were not supplied for those reports. Mitigation reports done by other agencies for which TPWD was a consultant are likely present in the Documents Collection, but titles of such reports were not provided.

Gaps: None according to the agency.

Appraisal decision:
Taking measures to reduce habitat loss through mitigation is an important function of the Wildlife Division, one that is more often performed on a consultant basis for other state agencies, such as TxDOT, who would retain the record copy of the documentation. This series contains the files gathered for reports prepared and the reports. Any reports produced by TPWD are sent to the Publications Depository Program. Documentation of this function is important as this division has the responsibility to manage and conserve the wildlife and wildlife habitats in the state. Because of the evidential and informational value in these reports in documenting the mitigation activities of the TPWD, this reports in this series have been appraised to be archival. The published reports are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Publications Depository Program of the Library and Archives Commission fulfill the archival requirement."

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Records Series Review
Series Title: Habitat monitoring

Agency: Parks and Wildlife Department
Wildlife Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency until after the annual review (AR) according to the retention schedule. The earliest dates of this series are unknown as this information is all in a database, but information is added regularly so the series is ongoing. The earliest date would likely be the publication date of the earliest map or aerial photograph that was digitized for inclusion in the database, which is unknown. Size of the holdings is difficult to ascertain as well. The agency estimates the size of the electronic media storage at about 20 cubic ft., ranging from 9-track tapes through DVD ROM disks. But, if hard copy output from various products is the size in question, then about 100 cubic ft. would be a good estimate of all the hardcopy output. These are maintained at the agency's headquarters in Austin.

Description:
This series consists of a large database containing information on the flora and fauna on TPWD lands. The earliest dates of the information in the database are unknown, but the series is ongoing. This series represents the Department's efforts towards development of a baseline inventory of the flora and fauna on department lands, and in development of monitoring procedures for those species. It includes the output of a variety of applied technologies: land surveying, remote sensing, GIS, GPS, field truthing and sampling, zoological and botanical research, historical investigation, statistical data analysis, database technologies, and wildlife management tools. The typical use of this series is in the production of various maps identifying certain habitat features, which are used in the course of studies reflected in other record series (with copies of the maps included therein). Reports resulting from those studies are forwarded to the Publications Depository Program.

Another series in this report describes the GIS lab of the agency, its uses, and the type of output produced, which may overlap in some areas with this system. See the series Geographic Information Systems Lab records.

Purpose:
These files integrate numerous and diverse TPWD wildlife management activities into a comprehensive, multi-discipline, data base management system, used to develop a baseline inventory of flora and fauna on TPWD lands and to develop monitoring procedures for these species.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Geographic by subject

Access constraints: None

Use constraints:
None according to the agency, but access needs to go through TPWD staff since this is a database system, some software restrictions may apply.

Indexes or finding aids required for/or an aid to access? No

Problems:
The information is maintained in electronic format rather than hardcopy.

Known related records in other agencies:
Some of this information comes from other government and private sources.

Publications based on records:
None based specifically on this series, but hard copy maps are produced from this system for use in reports prepared by other divisions and programs in the agency. Titles of such reports are unknown.

Series data from agency schedule:
Title: Wildlife monitoring
Series item number:
Agency item number: W.71.0.6
Archival code: R
Retention: AR

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
Data from this database, primarily maps, is available in various reports produced by other divisions which are sent to the Publications Depository Program. Titles of such reports were not supplied by the agency.

Gaps: Unknown

Appraisal decision:
The information in this database is instrumental in helping the agency in its function of wildlife management, but has many other uses, such as providing data for zoological and botanical research, land surveying, remote sensing, Geographic Information System (GIS) uses, etc. The agency has stated that the output from the database is typically maps for various projects or programs which can be found in other record series, and some in published reports done as part of those record series. The series in question were not listed, but they include programs and projects in several divisions in addition to the Wildlife Division. However, there is other data besides maps in the database, including photographs, and various data files. I feel this information within this system is archival because of the informational, evidential, historical value of the maps and other data therein. This series has been appraised to be archival. Because this is a database, special problems exist in permanent retention of the data. For now, the agency needs to be sure to migrate the information to new software/hardware when the technology it operates on currently changes enough to warrant a migration and to keep hardware and software documentation used to operate the system in each upward migration. If the agency has not been recording metadata and keeping data dictionaries, it needs to begin doing so and keeping these current. Change the archival code on the retention schedule to 'A". We recommend changing the retention period to a more practical value for this series, such as AV - administratively valuable. We would like to have copies of any original maps produced (not copies of unchanged USGS topographic maps or soil maps) as hardcopy output sent to the Archives and Information Services Division and reports sent to the Publications Depository Program of the Library and Archives Commission. If the agency still maintains the original photographs which were scanned into the database, those can be transferred to the Archives and Information Services Division when the agency ceases to have administrative use of them.

The Archive and Information Services Division currently does not accept electronic records, but at some point in the future if we begin to accept such files, we will apprise TPWD on the steps necessary to preserve this system electronically at our agency.

This series currently incorporates the database and output of the system, but the format is listed as paper. I suggest listing the series in two formats - one concerning the data files- Master files - Habitat monitoring, as an electronic record; one concerning the hardcopy output - Habitat monitoring - hardcopy output. If the agency wished to keep this as one series, then the schedule needs to have the format listed as paper and electronic.

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Records Series Review
Series Title: Wildlife project files

Agency: Parks and Wildlife Department
Wildlife Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: 1.5 cubic ft.

Agency holdings:
Retained by the agency for 5 years after project completion, according to the retention schedule. Current holdings are 1938-[ongoing], comprising about 70 cubic ft., 10 ft. of that in the old TPWD library in storage in Austin with the remainder being maintained at the agency's headquarters in Austin.

Description:
This series contains surveys, raw data, correspondence, and reports, concerning wildlife management by the division through the application of the federal Pittman-Robertson Act, dating 1938-[ongoing]. This act addresses wildlife management, and is broken down into the following areas of concentration: Hunter Education, Wildlife Resource Planning, Target Ranges, Wildlife Management Areas, Wildlife Research and Surveys, Small Game Research, Migratory Bird Research, Habitat Enhancement on Private Lands, Wildlife Habitat Acquisition, Public Hunting Opportunities, Public Outreach, and Forest Stewardship. Under federal law, an annual report is prepared for each of the program areas. Computer files containing online versions of reports and correspondence are also available.

The job completion reports are required by the Pittman-Robertson Act. This law governs federal aid sent to all 50 states for wildlife investigations. The reports are done by TPWD staff and sent to the U.S. Fish and Wildlife Service. These are annual reports done to report on work done/completed on various grant projects or jobs through the year. In many cases, one job will be done over a multi-year period and work done will be reported yearly. The reports generally contain an objective, background data/history, procedures, results of the studies, recommendations, statistical compilations, requirements, and proclamations or regulations concerning the studies if applicable. When applicable, a section discussing the proclamations is present and will include an introduction, justification for the rules, how the rules will function, summary of comments from public hearings, why the agency may disagree with the comments, and rules. Proclamations are regulations and rules issued by the TPWD Commission. Some titles of the reports are: Fur-bearing animal regulations; Fur-bearing Animal Investigations; Non-game Wildlife investigations (includes Species Status Evaluation, Feline Status Study, and Predatory Non-game Animal Study); and Permian Basin Game Management Survey (includes Status of Game Species, and Game Harvest Regulations). According to the agency the older reports were not published and none of these are on file in the Publications Depository Program.

Purpose:
These document the Department's efforts in administering the federal Pittman-Robertson Act and fulfill the reporting requirements of that law.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement:
The files are arranged by program area then chronologically. The reports are arranged by project number then annually. For projects containing reports for several years, they are bound together and filed by project number.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
Annual reports from the Pittman-Robertson federal aid grants are published for each grant documenting work done that year. These are published in limited qualities, copies are not sent to the Publications Depository Program. Some sample report titles are Fur-bearing animal regulation, Fur-bearing Animal Investigations, and Permian Basin Game Management Survey (includes Status of Game Species, and Game Harvest Regulations.

Series data from agency schedule:
Title: Wildlife project files
Series item number: 1.1.047
Agency item number: W.71.0.7
Archival code: R
Retention: AC+5

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Texas Documents Collection holdings:
These federal aid reports are not sent to the Publications Depository Program.

Gaps: None, the law was passed in 1937.

Appraisal decision:
This series presently consists of files and reports documenting research done by the Wildlife Division as part of its duties in the area of wildlife management. The research is a significant function of the division in assisting with its studies and management of the wildlife resources of Texas. These reports present research findings in a summary but still fairly detailed format. The federal aid reports are produced in a very limited amount and none are being sent to the Publications Depository Program. Because of the evidential and information value of the wildlife management research within these reports, the reports in this series have been appraised to be archival. The published reports are sufficient documentation of this activity; the files are not archival as long as publications are prepared. TPWD needs to create two series out of this one series - "Reports and Studies (non-fiscal) Raw Data" (i.e., the files) coded as non-archival; and "Reports and Studies (non fiscal)" (i.e., the published reports). This latter series will be coded as archival, with this note added to the Remarks column of the schedule - "Copies of reports sent to the Archives and Information Services Division of the Library and Archives Commission fulfill the archival requirement."

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Records Series Review
Series Title: Species reference material

Agency: Parks and Wildlife Department
Wildlife Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: unknown

Agency holdings:
Retained by the agency until purpose served, according to the retention schedule. Current holdings are from the 1960s-[ongoing], comprising about 18 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains bulletins, brochures, books, leaflets, reports, etc., collected for reference purposes by Wildlife Division staff. Dates are from the 1960s-[ongoing]. These are materials from a variety of published sources used to respond to inquiries from the public and for internal reporting. No original materials are present in this series.

Purpose:
These are maintained by the division for internal reporting purposes and for responding to inquiries from the public.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Topical by species

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Species reference material
Series item number: 1.1.037
Agency item number: W.71.0.8
Archival code: R
Retention: PS

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This is a collection maintained by the division for reference purposes. It does not contain any original materials. It was incorrectly coded as 1.1.037 (Reports, studies, surveys -final reports), the agency intends to change this during the next recertification. This series consists only of printed reference materials from outside sources. Since it is strictly a reference collection and does not contain any original materials by the division, it does not need to be on the schedule. Remove it from the schedule. If the agency wishes to retain this series on the schedule for tracking purposes, then remove the "R" code and do not assign a series item number.

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Records Series Review
Series Title: Reports - game releases

Agency: Parks and Wildlife Department
Wildlife Division

Obsolete record series? No

Ongoing record series? Yes
Annual accumulation: less than one cubic ft.

Agency holdings:
Retained by the agency until after annual review, according to the retention schedule. Current holdings are 1940-[ongoing], comprising about 6 cubic ft. These are maintained at the agency's headquarters in Austin.

Description:
This series contains forms, data sheets, maps, and reports which are used to track the release of game animals onto public and private lands within the state. Dates covered are 1940-[ongoing].

Purpose:
These track the release of game animals onto public and private lands within the state.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: None

Known related records in other agencies: None

Publications based on records:
None according to the agency, but some data regarding releases is given in the annual reports of the agency.

Series data from agency schedule:
Title: Reports - game releases
Series item number: 1.1.031
Agency item number: W.71.0.11
Archival code: R
Retention: AR

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps: None according to the agency.

Appraisal decision:
This series documents the release of game animals onto public and private lands within the state, a fact which is useful for hunters and for the agency in maintaining control on the game animals where needed. However, this is an ever changing statistic in the management of wildlife resources which does not require long-term documentation. Also, some mention of these releases can be found in the annual reports, such as the phrase "Over the past 35 years, 125 adult desert bighorn sheep have been restored into Texas…" This series has been appraised to be non-archival. Replace the archival code of "R" with the archival exemption code of "E". A note needs to be added to the Remarks column for this series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division, Library and Archives Commission, October 18, 1999." Because the agency is maintaining this data long term, we recommend they change the retention period from AR (annual review) to AV (administratively valuable).

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Records Series Review
Series Title: Biologist diaries

Agency: Parks and Wildlife Department

Obsolete record series? Yes
Replaced by: none

Ongoing record series? No

Agency holdings:
These are not on the retention schedule, thus do not have a designated retention period. The diaries are dated 1931-1939 and consist of three diaries or ledgers. These are maintained in the old TPWD library, in storage in a small office suite in an industrial park in Austin.

Description:
This series consists of old ledger books, which have been used as scrapbooks containing clippings and notes, dating 1931-1939. Two of the ledgers contain only newspaper clippings, compiled by W. W. Boyd, who was Coastal Director of the Game, Fish and Oyster Commission in the 1930s. Most of the clippings concern Corpus Christi, Rockport, and other coastal towns, with a few concerning Houston, San Antonio, and Austin. The subject is Mr. Boyd himself, that is, articles containing references to Mr. Boyd and his activities. The first book covers July 28, 1933 through August 1, 1937. The second covers July 17, 1938 through August 13, 1939.

The third book, of undetermined origin, has news clippings in the first half (1932). The last half has hand written, daily notes of oil field inspections with mention of the site visited, comments on the condition of that site with regard to overt pollution problems, comments on remediation efforts, and comments on fines levied and negotiations to wit. The dates covered are 1931 to Oct. 1934.

Purpose:
Two of these ledgers were maintained by the coastal director of the Game, Fish, and Oyster Commission (W.W. Boyd) to document his activities through the collection of clippings. The last ledger was maintained primarily to document oil field investigations, its author unknown.

The single commissioner was replaced by a six-member commission in 1929 and the agency became the Game, Fish, and Oyster Commission (Senate Bill 83, 41st Legislature, Regular Session). Duties of the commission included administering the state's laws relating to game and fish; preventing pollution of streams; issuing hunting, trapping, and fishing licenses; collecting fees, taxes, and fines; conducting research; and proclaiming and enforcing open seasons and bag limits on game and fish. The commission also operated fish hatcheries and sanctuaries, administered game and hunting preserves, supervised oyster beds in the state, controlled and exterminated predatory animals and fish, and educated the public in the preservation of wildlife and fish and game resources of the state. It had the authority to create rules and regulations as necessary to carry out their duties.

The Parks and Wildlife Department is responsible for the management and conservation of the state's wildlife and fish resources; provision of outdoor recreational opportunities to the public; acquisition, development, and operation of wildlife management areas, fish hatcheries, state parks, historic sites, and other public lands; conservation education and outreach; cultural and historical interpretation; and the regulation of fishing, hunting, and boating activities. The Department is composed of ten major divisions which carry out the functions and duties of the agency: Wildlife, State Parks, Coastal Fisheries, Inland Fisheries, Resource Protection, Communications, Law Enforcement, Infrastructure, Administrative Resources, and Human Resources. Administration of the agency is by an executive director.

V.T.C.A., Parks and Wildlife Code, Title 2

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Problems: Clippings are becoming brittle.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule: Not on schedule
Suggested series from state records schedule: None, this is an obsolete series we will likely transfer.

Archival holdings:
None in the Archives and Information Services Division of the Library and Archives Commission.

Gaps:
None since the provenance of the diaries is not clear nor is the purpose behind why they were started and why they were stopped.

Appraisal decision:
The first two books, which consist of clippings concerning the activities of W.W. Boyd, need further examination. If they document in some detail his activities as coastal director of the Game, Fish, and Oyster Commission, we are interested in retaining them due to the lack of detailed documentation from that time period outside of annual reports. We need to review these. For the third volume, the notes concerning oil field investigation visits and problems noted therein (pollution, remeditation, etc.) have archival value as these are an original source of pollution data connected with the early dates of oil production in Texas. Transfer the diaries to the Archives and Information Services Division. We will definitely maintain the diary with the field notes, and will review the other two for archival value. If the two ledgers of clippings are returned, the agency will need to add a series for those to the schedule. It is likely they will be maintained as archival at the Archives with the other ledger.

Records Appraisal Report: Parks and Wildlife Department

Contents of this report Agency Contact | Agency History | Project Review | Record Series Reviews

Related reports 2000 Revised series reviews 2002-ongoing Additional series reviews

Archival finding aid An Inventory of Parks and Wildlife Department Records at the Texas State Archives, 1905-2004, bulk 1963-2004

Agency Contact

Agency History and Structure

Project Review

Archives Holdings

Previous Destructions

Project outcome

Archival series

New archival series

Non-archival series

Non-archival series - miscoded, obsolete, other situations

Empty series

Record Series Reviews

Records Appraisal Report:
Parks and Wildlife Department

Contents of this report
Agency Contact | Agency History | Project Review | Record Series Reviews

Related reports
2000 Revised series reviews
2002-ongoing Additional series reviews

Archival finding aid
An Inventory of Parks and Wildlife Department Records at the Texas State Archives, 1905-2004, bulk 1963-2004