Records Appraisal Report:
Youth Commission

Contents of this report
Agency Contact | Agency History | Project Review | Record Series Reviews

Internal links to series reviews
Biennial budget requests
Meeting agenda
Meeting minutes
Meetings - Supporting documentation
Organization charts
Correspondence - administrative
Legal opinions and advice
News or press releases
Planning records
Policies and procedures manuals
Reports - administrative
Reports, studies, and surveys - final
Speeches
Building construction project files
Building plans and specifications (state owned)
Building plans and specifications (leased)
Board member information
Association of Juvenile Compact Administrators
Interstate Compact on Juveniles
Reports - annual and biennial, agency
Strategic plans
Morales records
Correspondence and administrative files of the Texas Youth Council
Executive Director's records as ex-officio member of the Texas Commission on Services to Children and Youth
State Youth Development Council early history scrapbooks
Youth Commission facilities and programs history and information notebooks
Youth Commission outreach and informational publications
Juvenile court statistics and related material
Photographs
Gatesville field survey notebooks
Legislative files
Ombudsman files
Gatesville Task Force and contingency planning records
In-house reviews of student rules and consequences
Interstate Compact on Juveniles files
Theses

Related report
2004 Addendum

Archival finding aid
Texas Youth Commission: An Inventory of Records at the Texas State Archives, 1886-1892, 1902, 1909-2003, undated (bulk 1949-2000)

March 30, 1999, Laura K. Saegert, Appraisal Archivist

Agency Contact

This agency contact information was current at the time of the report but may have changed in the interim. Please call (512-463-5455) for current contact information of the agency's records manager or records liaison for these records.

Boyd Onderdonk
Purchaser
4900 N. Lamar Boulevard
Austin, TX 78756

Agency History and Structure

The 50th Legislature created the State Training Code Commission in 1947, Senate Concurrent Resolution 34, to study the state schools for delinquent children and examine the problem of juvenile delinquency. They were to determine changes that would improve the administration of the schools and enable the schools to more nearly accomplish their broad social objectives. The Commission was composed of seven members appointed by the Governor. The Commission's report to the 51st Legislature resulted in the creation of the State Youth Development Council.

The State Youth Development Council was created in 1949, House Bill 705, by the 51st Legislature, Regular Session. It was composed of fourteen members, containing six "influential" citizens appointed by the Governor with the consent of the Senate, and eight ex-officio members - Chairman, Board of Control; Executive Director, Department of Public Welfare; Commissioner of Education; Executive Director, Board for State Hospitals and Special Schools; State Health Officer; Director, Department of Pubic Safety; Executive Secretary, State Parks Board; and Chairman, Texas Employment Commission. The Governor appointed the chair. The purpose of this council was to coordinate state efforts to help communities develop and strengthen all child services. It was also directed to administer the state's correctional facilities for delinquent children by providing a program of constructive training aimed at the rehabilitation and successful reestablishment of these children into society. The Council undertook control of the correctional schools then managed by the State Board of Control, the Gatesville State School for Boys, Gainesville State School for Girls, and the Brady School for Delinquent Colored Girls.

The agency became the Texas Youth Council in 1957, Senate Bill 303, 55th Legislature, Regular Session. It was composed of three members appointed by the governor with consent of the Senate, to six year overlapping terms. They were to be citizens recognized in their communities for their interest in youth. The members elected the chair. This Council had the same duties as the State Youth Development Council with the additional charge to provide parole supervision for certain delinquent children until their discharge. The Legislature also directed the Council to operate certain institutions for dependent and neglected children (Corsicana State Home, Waco State Home, and the Texas Blind, Deaf and Orphan School). Care for dependent and neglected children is no longer a function of the Youth Commission. This function is now largely handled by the Department of Protective and Regulatory Services. The commission also initiated a county juvenile probation subsidy program in the 1970s which was transferred to the Texas Juvenile Probation Commission upon its creation in 1981. In 1971 a lawsuit was brought against the agency, its officers, and staff by children confined in the juvenile corrections facilities, known as the Morales case. Results of this lawsuit led to significant changes in the way juvenile correction facilities were operated.

The name of the agency was changed to the Texas Youth Commission in 1983, Senate Bill 422, 68th Legislature, Regular Session. The Youth Commission was composed of three members appointed by the governor with consent of the Senate, to six year overlapping terms. They were to be citizens recognized in their communities for their interest in youth. The members elected the chair. The number of members increased to six in 1975 (Senate Bill 278, 64th Legislature, Regular Session), with the same qualifications applying to the new members.

In 1995 the 74th Legislature passed an omnibus juvenile justice reform package, House Bill 327, which changed the way juvenile justice was administered in Texas. The bill expanded the offenses for which a youth can receive a determinate sentence to include most violent offenses. It also enabled supervision of youth to continue into the adult criminal justice system, lowered from 15 to 14 the age a juvenile can be tried as an adult, and directed the most violent juvenile defenders be sent to the Youth Commission as well as mentally retarded delinquent youth. In light of this new legislation, the Youth Commission adopted a back-to-basics philosophy to provide greater structure, strictly enforced discipline, and increased accountability of the delinquent youth in their programs. The Commission now receives the most serious offenders who have longer sentences. There are two categories of offenders sent to the Youth Commission, committed juveniles and sentenced offenders. Committed juveniles are sent to the Commission by juvenile courts after adjudication. The Youth Commission determines the length of stay and the type of services provided. Sentenced offenders are given a specific sentence through determinate sentencing status and cannot be released prior to their sentence termination.

The agency operates thirteen correctional institutions (one more is scheduled to open in 1999), nine community-based residential programs, and contracts with private sector providers for a variety of residential programs. Through these institutions and facilities the agency provides accredited secondary education, vocational training, and several specialized programs, including programs for sex offenders, capital offenders who have committed murder, chemical dependency, resocialization, independent living preparation, mentally retarded youth, and seriously emotionally disturbed youth. The commission also operates a parole system for supervision of youth released from residential programs.

The Texas Youth Commission also administers the Interstate Compact on Juveniles for the state of Texas. The Compact (ICJ) provides for the cooperative supervision of juvenile probationers and parolees who move from state to state. It also provides for the return of non-delinquent runaway youth, parole and probation absconders, and escapees to their home state.

The commission is headed by an executive director and has about 4000 FTE staff. The agency manages about 7000 juvenile offenders.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

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Project Review

I was assigned to review the records of this agency in November, 1998. I have reviewed the agency history in the Manual of Texas State Government, 1950; the Guide to Texas State Agencies (1964, Revised edition; 1970, 3rd edition; 1972, 4th edition; 1990, 6th edition; and 1996, 9th edition); V.T.C.A., Human Resources Code, Title 3, Chapter 61; V.T.C.A., Family Code, Title 3; Texas Administrative Code, Part III, Title 37; several reports produced by the Youth Commission-Annual report for FY 1996, Request for Legislative Appropriations for FY 1996 and 1997, and the Strategic plan for 1997-2001; and the Sunset Advisory Commission report on the agency, 1986. I have reviewed materials posted on their web page - press releases and various information about the agency normally found in the annual/biennial reports. I have reviewed the destruction requests from the Youth Commission, their records retention schedule, and the records of the Youth Commission already housed in the State Archives.

On the current schedule of the Commission there are six series designated as archival ("A" code), and fourteen series designated for archival review ("R" code). The archival series are:

Biennial budget requests
Executive orders
Meeting agenda
Meeting minutes
Organization charts
Meetings - Supporting documentation

The archival review series are:

Correspondence - Administrative
Legal opinions and advice
News or press releases
Planning records
Policies and procedures manuals
Publication development files
Reports - Administrative
Reports - Consultants and committees
Reports and Papers - Conference
Reports, Studies, and Surveys - Final
Speeches
Building construction project files
Building plans and specifications (state owned)
Building plans and specifications (leased)

There are also six series of possible archival value that do not carry any archival codes on the schedule, but which we have decided to review. These series are:

Board member information
Morales records
Association of Juvenile Compact Administrators
Interstate Compact on Juvenile Admin. Matters
Interstate Compact on Juvenile issues involving states
Interstate Compact on Juvenile issues involving counties

There are two series which should be coded as "A", as they are already considered to be archival. These are Reports - Annual and biennial, agency, and Strategic plans. The series Rules and Regulations carries an archival code of "R" on the new state retention schedule so it will be reviewed for archival content.

There are fourteen series we have recently received from the Youth Commission which are being appraised and are not on the schedule:

Correspondence and administrative files of the Texas Youth Council
Executive Director's records as ex-officio member of the Texas Commission on Services to Children and Youth
State Youth Development Council early history scrapbooks
Youth Commission facilities and programs history and information notebooks
Youth Commission outreach and informational publications
Juvenile court reports
Photographs
Gatesville field survey notebooks
Legislative files
Ombudsman files
Gatesville Task Force and Contingency planning records
In-house reviews of students rules and consequences
Interstate Compact on Juveniles files
Theses

I prepared a list of questions concerning series on the retention schedule with archival codes of "R" or "A" and mailed these along with our letter of introduction to the Executive Director and the records administrator on November 16, 1998. On December 3, 1998, I met with the agency's records administrator, Boyd Onderdonk, to ask questions about specific records series and answer questions about the appraisal process. I went over the questions I had prepared regarding the "A" and "R" series, and briefly reviewed some files from an old litigation case they maintained - the Morales case. We also discussed the confidentiality of records of juvenile offenders. I was also shown several boxes of records marked "Permanent - Historical", which we decided warranted further review. The Assistant Director of the Archives and Information Services Division and myself reviewed my notes from the Morales case and determined these files to be of archival value. I went back to the agency on December 9 to review the boxes of older records I was shown on the previous visit and to make arrangements to transfer the records of the Morales case. Based on my review of the "Permanent - Historical" records, we decided to transfer most of these older records to the Library and Archives Commission. These files and the Morales files were transferred to the Library and Archives Commission on December 15 and 17, 1998.

I made several follow-up calls to the records administrator after the initial meeting and met with him once more, on January 13, 1999 to get the information needed to complete the appraisal report. He did note that several of the series do not contain records; these will be listed in the Project Outcome as empty series and can then be removed from the schedule. He also noted that the three series of records regarding the interstate juvenile compact are considered to be one series, thus they will be described in that context.

During the January meeting we also talked about the agency's databases of juvenile records, email concerns, and two series of archival records which only exist online at this point. The juvenile records databases maintain copies of juvenile records for 25 years. These files are closed by law due to privacy concerns. We are not reviewing these particular records for archival value. If a juvenile offender is transferred to the Texas Department of Criminal Justice, a copy of his record is sent to TDCJ. The Youth Commission is currently placing these juvenile records on optical disk. The agency still retains the case files of dependent and neglected children formerly under their care, even though that function is now handled by the Department of Protective and Regulatory Services. Access to those particular files, which may also include adoption information, is confidential and handled only through written requests.

We talked briefly about how administrative correspondence sent as email, primarily internal memoranda, was being handled by the agency. They do not appear to have a system in place that allows for the maintenance of most email beyond 90 days. We discussed the need to keep printed copies of administrative correspondence that was sent via email - that the correspondence is a record, regardless of whether it is paper or electronic mail. I referred him to some articles and suggested he contact his records consultant for further data on email, but that at this time we do require hard copy of email if it meets the definition of archival in those series we have determined to be archival.

We also discussed two record series of the agency that now appear only online - press releases and the agency's annual report. If we determine the press releases are an archival series (they are being reviewed), we will either ask the agency to send us printed copies on a yearly basis, or print them ourselves from their web site on acid-free paper. The annual report is no longer published by the agency. What they have posted now is data that normally appears in an annual report, but is updated as needed. The agency is no longer required to produce a narrative annual report, only an annual financial report. This will be further discussed in the record series review for that series and the Project Outcome section of this report.

Archives Holdings - Records of the Youth Commission

Minutes and agenda, Texas Youth Commission, 1966-1998, 2.95 cubic ft.
Minutes of meetings of the Texas Youth Commission and its predecessor, the Texas Youth Council, dating from 1966-1998. The later years also contain minutes of board committee meetings. Minutes held in the Archives for the years 1984-1988 contains a number of attachments, such as contracts, audit reports, legislative reports, court agreements, budget materials, planning documents, memoranda, and other similar materials. Meeting agenda are present for the years 1974-1998.

Minutes, Texas Youth Council, 1949-1965, 0.24 cubic ft.
Minutes of meetings of the Texas Youth Council and its predecessor, the State Youth Development Council, dating 1949-1965.

Organization chart, 1998, fractional
This is most recent organization chart prepared by the Youth Commission.

Archives Holdings - Related records in the Archives and Information Services Division

Biennial report, House of Correction and Reformatory, 1890-1892, fractional
This is a printed biennial report of the Trustees and Superintendent of the House of Correction and Reformatory at Gatesville, covering the period November 1890-November 1892. This report discusses management of the facility, activities undertaken, and lists the boys housed there during that period. The House of Correction and Reformatory later became the Gatesville State School for Boys.

Biennial/annual reports, House of Correction and Reformatory; State Juvenile Training School, 1887-1889, 1908-1920, fractional
These are printed biennial/annual reports of the Trustees and Superintendent of the House of Correction and Reformatory at Gatesville, also known as the State Juvenile Training School. These reports discuss management of the facility, activities undertaken, and lists the boys housed there during that period. The House of Correction and Reformatory later became the Gatesville State School for Boys. These reports are catalogued in the Texana Collection.

Biennial report, Girls Training School, 1917-1918, fractional
This is a printed biennial report of the Trustees and Superintendent of the Girls Training School at Gainesville, covering the period 1917-1918. This report discusses management of the facility and activities undertaken. The Girls Training School later became the Gainesville State School for Girls. This report is catalogued in the Texana Collection.

Minutes, State Juvenile Training School, Gatesville, 1928-1941, fractional.
Minutes of the Board of Trustees of the State Juvenile Training School, dating from 1928-1941. During this period the training school was operated by the State Board of Control. The State Youth Development Council took over operation of the facility in 1949. This facility became the Gatesville State School for Boys.

State Board of Control, Records, 1916-1979 (bulk 1935-1953), 83.05 cubic ft.
These are the administrative records of the agency that managed the state orphan homes and juvenile correction facilities prior to the State Youth Development Council, later the Texas Youth Council/Commission. Dates of these records are 1916-1979 (bulk 1935-1953). Types of records present include minutes, meeting files, orders of the Board, correspondence, press releases, questionnaires and survey results, reports, brochures and other printed materials, handbooks and manuals, photographs, parole statements from state juvenile schools, building specifications, deeds, and contracts and leases.

Blueprints and drawings, c. 1902-1967, several cubic ft.
This is a collection of blueprints, drawings, and specifications, most of state facilities, dating from c. 1902-1967. Within this collection are original plans and specifications for the Corsicana State Home, dating 1911-1915; and for the Gatesville State School for Boys, dating 1907-1912.

Previous Destructions

Several approved destruction requests have been submitted by the Youth Commission, for years 1986 through 1996. Materials destroyed include grievance records, student security files, time sheets, job applications, level I hearing reports, contracts, leases, interagency agreements, paper copies of client files-after microfilming, facility repair records, inspection and safety reports, general correspondence, and fiscal records (including vouchers, bank records, receipt books, general ledgers, warrants, expenditure reports, payrolls, purchase orders, and budget materials).

Project outcome

The appraisal of the agency's records is complete. Following are instructions for changes to series on the retention schedule of the Texas Youth Commission, primarily changing, adding, or removing archival codes, to be completed during the next recertification of the schedule. Archival records whose retention has expired can now be transferred to the Archives and Information Services Division of the Library and Archives Commission at the agency's earliest convenience. Series containing records eligible for transfer are noted.

Archival series

The following series remain on the schedule as archival:
· Meeting agenda - Combine with Meeting minutes.
· Meeting minutes - Combine with Meeting agenda, rename Meeting agenda and minutes, and continue to send copies to the Archives and Information Services Division regularly after commission meetings.
· Meetings - Supporting documentation - Change retention period to 2 years, as requested in the newest state records schedule. Send documentation through 1996 to the Archives and Information Services Division and continue to send yearly as it meets its retention requirements.
· Organization charts - A note needs to be added to the Remarks section of the schedule - "Copies of the chart appear in the strategic plans of the agency. Archival requirement is fulfilled by sending copies of the strategic plans to the Publications Depository Program." As long as this is published in the strategic plan or biennial budget request and sent to the Publications Depository its archival mandate is fulfilled. If it ceases to be published in either of these publications, then send copies of the chart to the Archives and Information Services Division as it is updated.

Three other archival series have their archival requirement met by sending copies of these publications to the Publications Depository. These are:
· Biennial budget requests
· Strategic plans - Add an archival code of A to the retention schedule
· Reports - annual and biennial - These are no longer produced. The agency desires a permanent copy, so add an archival code of E to the schedule with the following note in the Remarks Section - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division of the Library and Archives Commission, March 30, 1999." If the agency begins producing this report again, the archival code will be changed back to A and copies will need to be sent to the Publications Depository.

We have also determined that seven of the archival review series have archival value. These series need to have their archival code changed to A on the retention schedule. Further instructions are provided for each series.
· Correspondence - Administrative - Transfer correspondence to the Archives and Information Services Division through 1995 now and yearly thereafter as it fulfills it retention period. We also recommend filing routine correspondence such as letters of appreciation, etc. in the general correspondence series already listed on the retention schedule.
· News or press releases - Because the Library and Archives Commission does not accept archival records in electronic format at this time, the agency needs to send a printed copy of the releases yearly to the Archives and Information Services Division of the Commission.
· Policies and procedures manuals - Transfer superseded manuals to the Archives and Information Services Division.
· Reports and studies - final - Send copies of reports at the agency to the Archives and Information Services Division as they are produced.
· Speeches - Transfer the speeches from c. 1991-1996 to the Archives and Information Services now and yearly thereafter as they fulfill their retention period.
· Building construction project files - Transfer records to the Archives and Information Services Division when the records have fulfilled their retention period.
· Building plans and specifications (state owned) - The materials will remain at the agency as long as the agency uses the buildings. If the agency ceases use of the buildings in the future, these materials should be transferred to the Library and Archives Commission.

Two series not initially designated for archival review were reviewed and have been determined to have archival value. Further instructions follow.
· Association of Juvenile Compact Administrators - Add an archival code of A. Change the retention period to AV. Transfers these records to the Archives and Information Services Division when these cease to have administrative use to the agency or their use becomes fairly infrequent.
· Morales records - These have been transferred to the Archives and Information Services Division and can be removed from the retention schedule of the Youth Commission.

Thirteen series were transferred to the Archives and Information Services Division by the Youth Commission and have been appraised to be archival. No further action needs to be taken by the agency since they are not on the current retention schedule. These series are:
· Correspondence and administrative files of the Texas Youth Council
· Executive Director's records as ex-officio member of the Texas Commission on Services
to Children and Youth
· State Youth Development Council early history scrapbooks
· Youth Commission facilities and programs history and information notebooks
· Youth Commission outreach and informational publications
· Juvenile court reports
· Photographs
· Gatesville field survey notebooks
· Ombudsman files
· Gatesville Task Force and Contingency planning records
· In-house reviews of students rules and consequences
· Interstate Compact on Juveniles files
· Theses

Non-archival series

The remaining four R series should be considered as non-archival and the R code can be removed from the retention schedule and replaced with the archival code of E. A note needs to be added to the Remarks column for these series - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division of the Library and Archives Commission, March 30, 1999." These series are:
· Legal opinions and advice - If significant litigation develops which ultimately affects or changes the way the agency operates, such as the Morales case, we will want to review any records from such a case that may be retained as part of this series. Add a note to the Remarks section of the schedule " Materials relating to cases that set legal precedent or exhibit historical value will be evaluated by the Archives and Information Services Division of the Library and Archives Commission." A similar note already exists in the remarks column for the series Litigation files.
· Planning records
· Reports - administrative
· Building plans and specifications (leased)

The following five series did not contain archival codes but were reviewed for archival content. They have been determined to be non-archival and no further action needs to be taken in regards to the retention schedule for these series.
· Board member information
· Interstate Compact on Juvenile Admin. Matters
· Interstate Compact on Juvenile issues involving states
· Interstate Compact on Juvenile issues involving counties

The following obsolete series was transferred for archival review to the Archives and Information Services Division and determined to be non-archival. It does not appear on the retention schedule. It will be returned to the agency for final disposition.
· Legislative files

Empty series

Five series were found to be empty during the appraisal review process. These series can be removed from the records retention schedule. They are:
· Executive orders
· Publication development files
· Reports - Consultants and committees
· Reports and papers - conference
· Rules and regulations

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Record Series Reviews

Record Series Review
Series Title: Biennial budget requests

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for six years after completion, according to the retention schedule. Actual holdings of the agency are 1976-[ongoing], comprising about 1 cubic ft.

Description:
These records are legislative appropriation requests of the Texas Youth Commission submitted to the Legislative Budget Board and others. The records date from 1969/70-[ongoing]. The requests generally contain narrative statements of agency functions or programs. Program objectives are listed, along with a description of each objective, discussions of performance measures, statistics, program need indicators, and expenses--expended, current, and projected, at different funding levels. The budget requests from 1969/70 - 1992/93 also contain organization charts of the agency.

Purpose:
The purpose of these records is to request specific appropriations from the legislature and to provide justification for the amounts requested.

Agency program:
The State Youth Development Council was created in 1949, House Bill 705, 51st Legislature, Regular Session. The purpose of this council was to coordinate state efforts to help communities develop and strengthen all child services. It was also directed to administer the state's correctional facilities for delinquent children by providing a program of constructive training aimed at the rehabilitation and successful reestablishment of these children into society.

The Youth Commission operates under the Texas Human Resource Code, Section 61, as the state's juvenile correction agency. The commission provides for the care, custody, rehabilitation, and reestablishment into society of those youth convicted of delinquent conduct under Title 3 of the Texas Family Code. The commission operates secure institutional and community-based residential programs for delinquent youth, and supervises the youth once they return to the community. It also contracts with private sector providers to operate residential and non-residential services. Through these institutions and facilities the agency provides accredited secondary education, vocational training, and several specialized programs, including programs for sex offenders, capital offenders who have committed murder, chemical dependency, resocialization, independent living preparation, mentally retarded youth, and seriously emotionally disturbed youth. The commission also operates a parole system for supervision of youth released from residential programs. The agency protects the identities and identifying information (such as home addresses and not allowing photographs without permission of the child) of children admitted to their facilities as required by the Texas Family Code, Section 58.005.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present at the agency prior to 1976.

Problems: None

Known related records in other agencies: None

Previous destructions:
Destruction requests on file in the Archives and Information Services Division of the Library and Archives Commission were checked for the Texas Youth Commission and none were found for this series or for equivalent or related series.

Publications based on records:
Legislative Budget Board, Legislative Budget Estimates have been published since fiscal years 1954 and 1955. This publication, a compilation of data for all state agencies, summarizes the fiscal information found in agency-submitted budgets or appropriation requests, but omits most of the narrative.

Series data from agency schedule:
Title: Biennial budget requests
Series item number: 1.1.004
Agency item number: 1.1.004
Archival code: A
Retention: AC+6

Texas Documents Collection holdings:
Archival requirement for this series is fulfilled by sending copies to the Publication Depository Program. The required number of copies must be sent to the Publications Depository (13 Texas Administrative Code, Section 3.4 (1) (A)). The Documents Collection holds 1969/70-2000/2001.

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
Legislative appropriation requests prepared by state agency commissions provide evidence of an agency's fiscal performance and needs. The Youth Commission's schedule is correct and sufficient. The archival requirement for these records is fulfilled by sending copies of the requests to the Publications Depository Program of the Library and Archives Commission.

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Records Series Review
Series Title: Meeting agenda

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency permanently according to the retention schedule. Current holdings are from 1980-[ongoing], fractional cubic feet.

Description:
These are meeting agenda of the Texas Youth Commission, dating from 1974-[ongoing]. The agenda list the items to be covered at the commission meetings and list the speakers and guests.

For minutes of the meetings of the Youth Commission see the series Meeting minutes. For supporting documentation presented at the meetings see the series Meetings - supporting documentation.

Purpose:
The agenda inform the public and commission members of items to be discussed at upcoming commission meetings.

Agency program:
The State Youth Development Council was created in 1949, House Bill 705, 51st Legislature, Regular Session. It was composed of fourteen members, containing six "influential" citizens appointed by the Governor with the consent of the Senate, and eight ex-officio members - Chairman, Board of Control; Executive Director, Department of Public Welfare; Commissioner of Education; Executive Director, Board for State Hospitals and Special Schools; State Health Officer; Director, Department of Pubic Safety; Executive Secretary, State Parks Board; and Chairman, Texas Employment Commission. The Governor appointed the chair. The purpose of this council was to coordinate state efforts to help communities develop and strengthen all child services. It was also directed to administer the state's correctional facilities for delinquent children by providing a program of constructive training aimed at the rehabilitation and successful reestablishment of these children into society.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present at the agency prior to 1980; the earliest agenda present at the Archives is 1974.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Meeting agenda
Series item number: 1.1.016
Agency item number: 1.1.016
Archival code: A
Retention: PM

Archival holdings:
Meeting agenda, 1974-1998, fractional
Meeting agenda are filed with the minutes of the meetings for the years 1974-1998.

Appraisal decision:
Meeting agenda of state boards and commissions are already considered to be an archival record as they provide documentation of items the board/commission is to cover in their meetings. The state records retention schedule suggests listing the meeting minutes and agenda together on the retention schedule. I recommend combining this series with the series Meeting minutes on the next recertification of the schedule, listing it as Meeting agenda and minutes.

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Records Series Review
Series Title: Meeting minutes

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Minutes are retained permanently by the agency. Current holdings of the agency are from 1949-[ongoing], about 3 cubic feet.

Description:
These are the minutes from meetings of the State Youth Development Council, the Texas Youth Council, and the Texas Youth Commission. Dates covered are 1949-[ongoing]. Information found in the minutes includes policy and procedural changes, approval of contracts, reports on construction projects, reports on internships, reports on new programs or program changes, budget and expenditures, long-range planning goals, problems and/or issues of concern to the agency or at specific institutions, investigation results, resolutions, and a statement by the executive director. The minutes of meetings held in the later years also contain minutes of commission committee meetings. The minutes covering most of 1984-1988 also contain a number of attachments, including contracts, audit reports, legislative reports, court agreements, budget materials, planning documents, memoranda, etc. Meeting agenda are filed with the meetings from 1974-[ongoing].

For meeting documentation presented at the meetings, see the series Meetings - supporting documentation. Meeting agenda are also listed in the series Meeting agenda.

For meeting files of the agency which formerly administered youth facilities during the period 1920-1949, see the records of the State Board of Control, housed at the Archives and Information Services Division - State Board of Control, Records, Minutes and meeting files. Another series within these records contains orders of the board, 1946-1949, see the series Actions of the Board.

Purpose:
The minutes are created to document the actions taken by the Youth Commission at their meetings.

Agency program:
The 50th Legislature created the State Training Code Commission in 1947, Senate Concurrent Resolution 34, to study the state schools for delinquent children and examine the problem of juvenile delinquency. They were to determine changes that would improve the administration of the schools and enable the schools to more nearly accomplish their broad social objectives. The Commission was composed of seven members appointed by the Governor. The Commission's report to the 51st Legislature resulted in the creation of the State Youth Development Council.

The State Youth Development Council was created in 1949, House Bill 705, 51st Legislature, Regular Session. It was composed of fourteen members, containing six "influential" citizens appointed by the Governor with the consent of the Senate, and eight ex-officio members - Chairman, Board of Control; Executive Director, Department of Public Welfare; Commissioner of Education; Executive Director, Board for State Hospitals and Special Schools; State Health Officer; Director, Department of Pubic Safety; Executive Secretary, State Parks Board; and Chairman, Texas Employment Commission. The Governor appointed the chair. The purpose of this council was to coordinate state efforts to help communities develop and strengthen all child services. It was also directed to administer the state's correctional facilities for delinquent children by providing a program of constructive training aimed at the rehabilitation and successful reestablishment of these children into society.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints:
Normally none, but if specific cases are discussed which mention the names of juvenile offenders in the agency's juvenile delinquent system, those names are confidential, Texas Family Code, Section 58.005.

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? No

Gaps: None

Problems:
Minutes will need to be reviewed to determine if children's names are present, if so, that information will need to be redacted prior to use.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Meeting minutes
Series item number: 1.1.017
Agency item number: 1.1.017
Archival code: A
Retention: PM

Archival holdings:
Minutes, State Juvenile Training School, Gatesville, 1928-1941, fractional.
Minutes of the Board of Trustees of the State Juvenile Training School, dating from 1928-1941.
During this period the training school was operated by the State Board of Control. The State Youth Development Council took over operation of the facility in 1949. This facility became the Gatesville State School for Boys.

Minutes, Texas Youth Council, 1949-1965, 0.24 cubic ft.
Minutes of meetings of the Texas Youth Council, and its predecessor, the State Youth Development Council, dating 1949-1965.

Minutes, Texas Youth Commission, 1966-1998, 2.95 cubic ft.
Minutes of meetings of the Texas Youth Commission and its predecessor, the Texas Youth Council, dating from 1966-1998. The later years also contain minutes of board committee meetings. Meeting agenda are present for the years 1974-[ongoing]. The minutes for the years 1984-1988 contains a number of attachments, such as contracts, audit reports, legislative reports, court agreements, budget materials, planning documents, memoranda, and other similar materials.

Appraisal decision:
Meeting minutes of agency boards and commissions provide the highest level documentation of the actions of the agencies they govern. These are already considered to be archival. The Youth Commission already sends copies of the minutes to the Library and Archives Commission. The state records retention schedule suggests listing the meeting minutes and agenda together on the retention schedule. I recommend combining this series with the series Meeting agenda on the next recertification of the schedule, listing it as Meeting agenda and minutes.

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Records Series Review
Series Title: Meetings - Supporting documentation

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency until purpose served, according to the retention schedule. Current holdings of the agency are 1995-[ongoing], about 1 cubic feet.

Description:
This series contains materials prepared for meetings of the Texas Youth Commission, dating 1995-[ongoing]. Types of materials present include transcripts of meetings, memos, reports, charts, sub-committee meeting agenda, guest registration, etc. Some of the reports presented may contain information pertaining to specific youth. If so, that information cannot be released to the public.

For agenda of commission meetings, see the series Meeting agenda. For minutes of commission meetings, see the series Meeting minutes. Meeting files held in the Archives for the years 1984-1988 contains a number of attachments, such as contracts, audit reports, legislative reports, court agreements, budget materials, planning documents, memoranda, and other similar materials which are often found in meeting supporting documentation series.

Purpose:
Meeting supporting documentation provides background materials used by agency boards and commissions to conduct their meetings.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints:
Some of the reports presented may have information pertaining to specific youth. Children's names and other identifying information is confidential, Texas Family Code, Section 58.005.

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to 1995

Problems:
Reports will need to be reviewed to determine if children's names are present, if so, that information will need to be redacted prior to use.

Series data from agency schedule:
Title: Meetings - supporting documentation
Series item number: 1.1.052
Agency item number: 1.1.052
Archival code: A
Retention: PS

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
Meeting supporting documentation of agency boards and commissions provides background materials used by agency boards and commissions to conduct their meetings. Together with the minutes, these provide the highest level documentation of the actions of the agencies they govern. These are already considered to be archival. The retention period on the records schedule should be changed to 2 years, which is the recommended retention period found on the state records retention schedule for this series. The Youth Commission needs to send the meeting supporting documentation prepared for their commission meetings from 1995-1996 to the Library and Archives Commission and yearly thereafter.

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Records Series Review
Series Title: Organization charts

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
According to their retention schedule, these charts are to be retained until their purpose is served. They do not retain copies of the charts any more, but do publish them in their strategic plans. The current chart is also mounted on the agency's intranet site, dated 1998, fractional cubic feet.

Description:
Organization charts illustrate graphically the administrative structure of the different functional units within an agency. Dates of charts are 1969-[ongoing]. Copies of the organization charts have been published in the agency's strategic plans, dating 1992, 1994, 1996, and 1998. They were formerly published in the agency's biennial budget requests, from 1969/70 - 1992/93. The latest chart is also mounted on the agency's intranet web server, and will likely be added to their internet web page in the future.

Purpose:
These charts illustrate graphically the administrative structure of the different functional units within an agency.

The agency became the Texas Youth Council in 1957, Senate Bill 303, 55th Legislature, Regular Session, with the additional charge to provide parole supervision for certain delinquent children until their discharge. The Legislature also directed the Council to operate certain institutions for dependent and neglected children (Corsicana State Home, Waco State Home, and the Texas Blind, Deaf and Orphan School). Care for dependent and neglected children is no longer a function of the Youth Commission. This function is now largely handled by the Department of Protective and Regulatory Services. The commission also initiated a county juvenile probation subsidy program in the 1970s which was transferred to the Texas Juvenile Probation Commission upon its creation in 1981. In 1971 a lawsuit was brought against the agency, its officers, and staff by children confined in the juvenile corrections facilities, known as the Morales case. Results of this lawsuit led to significant changes in the way juvenile correction facilities were operated.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps:
These have been published in agency biennial budget requests or the strategic plans since 1969. Copies of older charts may be available in other agency publications - that is unknown at this time.

Problems: None

Known related records in other agencies: None

Publications based on records:
These have been published in agency biennial budget requests or the strategic plans since 1969.

Series data from agency schedule:
Title: Organization charts
Series item number: 1.1.023
Agency item number: 1.1.023
Archival code: A
Retention: US

Archival holdings:
Organization charts, 1998, fractional

Texas Documents Collection holdings:
Organization charts appear in the biennial budget requests for the agency from 1969/70-1992/93; and in the strategic plans prepared for the years 1992-1998, 1995-1998, 1997-2001, and 1999-2003.

Appraisal decision:
Organization charts provide a graphic description of the administrative structure of the different functional units of the agency. These have been appraised to be an archival record. This series needs to remain on the schedule with the archival code of A. A note needs to be added to the Remarks section of the schedule - "Copies of the chart appear in the strategic plans of the agency. Archival requirement is fulfilled by sending copies of the strategic plans to the Publications Depository Program." As long as this is published in the strategic plan or biennial budget request and sent to the Publications Depository its archival mandate is fulfilled. If it ceases to be published in either of these publications, then send copies of the chart to the Archives and Information Services Division as it is updated.

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Records Series Review
Series Title: Correspondence - administrative

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for 3 years according to the retention schedule. Actual holdings of the agency are 1995-[ongoing], about 2 cubic feet.

Description:
This series contains correspondence and memoranda between the executive director, agency staff, the general public, and other state agencies. Dates covered are September 1995-[ongoing]. Topics covered include various issues relating to the management of the Youth Commission's programs, requests from employees for program evaluations, letters of alleged mistreatment, letters of appreciation, requests for film rights, and letters of awards. General correspondence with commission members can be found in the series Board member information.

Some older correspondence of the Texas Youth Council can be found in the series Correspondence and administrative files of the Texas Youth Council, described later in this report. Correspondence concerning the operation of the state schools and orphanages formerly under the State Board of Control can be found the records of the State Board of Control, housed in the Archives and Information Services Division, see the State Board of Control, Records, Board member files.

Purpose:
The administrative correspondence is created during the normal course of agency business and maintained to document the handling of agency functions by the executive officers and other staff of the Youth Commission.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints:
Some of the materials may have information pertaining to specific youth. Children's names and other identifying information is confidential, Texas Family Code, Section 58.005.

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? No

Gaps:
None present prior to September 1995. Some scattered correspondence exists from the 1970s in the Archives and Information Services Division, and will be evaluated separately.

Problems:
Correspondence will need to be reviewed for confidential information, which will then need to be redacted or restricted by the agency before the materials can be used.

Known related records in other agencies: None known.

Publications based on records: None

Series data from agency schedule:
Title: Correspondence - Administrative
Series item number: 1.1.007
Agency item number: 1.1.007
Archival code: R
Retention: 3

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
This series contains administrative correspondence of the executive director and higher officials of the agency, according to staff. There appears to be substantive correspondence on juvenile correction issues and management of youth programs as well as routine materials such as letters of appreciation. We have retained similar administrative correspondence and subject files from the Board of Control which concerned the management of youth facilities in the past and will retain older administrative correspondence and administrative files of the Youth Council which is described separately in this report. Because of the evidential value of this correspondence and the potential value for use in continuing to document the management of juvenile correction facilities, this series has been appraised to be archival. Change the archival code to A on the retention schedule. Transfer correspondence to the Archives and Information Services Division through 1995 now and yearly thereafter as it fulfills its retention period. We also recommend filing routine correspondence such as letters of appreciation, etc. in the general correspondence series already listed on the retention schedule.

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Records Series Review
Series Title: Legal opinions and advice

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency until purpose served, according to the retention schedule. Current holdings are from 1984-[ongoing], about 0.5 cubic ft.

Description:
This series contains informal internal correspondence, email, and memoranda from various departments in the agency with the staff attorneys of the Youth Commission requesting their legal advice. Dates covered are 1984-[ongoing]. Topics covered include employee issues, issues involving specific children in the youth facilities, grievances, requests for advice on contract issues, and program issues. Most of the materials concern specific children in the youth facilities or employee issues. These are generally minor incidents; any serious incidents would involve the Attorney General.

Purpose:
This correspondence provides legal advice to the staff of the Youth Commission.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical

Access constraints:
Some letters discuss individual children. Children's names and other identifying information is confidential, Texas Family Code, Section 58.005. Also, if the social security numbers of employees or their home addresses and phone numbers are mentioned that is confidential as well (unless waived by the employee),Texas Government Code, Section 552.117.

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to 1984.

Problems:
Materials listed in "Access constraints" will need to be redacted or restricted by the agency before the materials can be used.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Legal opinions and advice
Series item number: 1.1.015
Agency item number: 1.1.015
Archival code: R
Retention: PS

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
This series serves to provide legal advice on generally internal matters, which do not appear to directly impact the functions of the agency. The advice provided largely concerns employees, complaints, or issues involving specific children in their facilities, which would be confidential. According to agency staff a small amount material has concerned some program issues, but any significant cases or problems would involve the Attorney General's Office and should also be documented in the minutes of the commission. The series has been appraised to be non-archival. Remove the archival code of R from the retention schedule and replaced with the archival code of E. Add a note to the Remarks column - "Archival code removed subsequent to appraisal by Archives and Information Services Division, Library and Archives Commission, March 30, 1999."

If significant litigation develops which ultimately affects or changes the way the agency operates, such as the Morales case, we will want to review any records from such a case that may be retained as part of this series. Add a note to the Remarks section of the schedule " Materials relating to cases that set legal precedent or exhibit historical value will be evaluated by the Archives and Information Services Division of the Library and Archives Commission." A similar note already exists in the remarks column for the series Litigation files.

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Records Series Review
Series Title: News or press releases

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for two years according to the retention schedule. Current holdings of the agency are 1997-[ongoing], fractional. The agency does not retain paper copies of these releases after 1997, beginning in 1998 the news releases exist only on their web page.

Description:
These releases provide information about activities of the Youth Commission and its facilities. Dates covered are 1979, 1983-1985, 1997-[ongoing]. Topics covered include settlement of the Morales lawsuit, organization of a committee to oversee TYC operations re: Morales settlement, issues to be discussed at upcoming TYC meetings, legislation affecting TYC facilities or juveniles, escapes from youth facilities, expansion of facilities, construction of new facilities, naming of new executive staff or superintendents, and results of studies undertaken by the TYC, such as ice hockey violence or reducing recidivism rates for youth. Releases also include notices of awards presented to the agency or individuals in the agency, such as the executive director receiving a criminal justice award. The releases for 1998 are available only on the agency's web site.

Press releases about activities at some of the youth facilities from the 1940s can be found in the records of the State Board of Control, housed in the Archives and Information Services Division, see State Board of Control, Records, Press releases for releases from 1946-1949. Earlier releases from the 1940s are scattered throughout the series Board member files.

Purpose:
News releases provide information about activities of the agency that the agency considers to be of public interest.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints: None

Use constraints:
The agency's copy of the releases are available only on their web page; printed copies are available at the Archives and Information Services Division after they are transferred.

Indexes or finding aids required for/or an aid to access? No

Gaps:
None present at the agency prior to September 1997. Gaps for releases in the records of the Youth Commission at the Archives are 1949-1978, 1980-1982, and 1986-1996.

Problems:
The agency does not retain paper copies of these releases beginning in 1998. They place the releases on their web page.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: News or press releases
Series item number: 1.1.019
Agency item number: 1.1.019
Archival code: R
Retention: 2

Archival holdings:
Press releases, 1979, 1983-1985, fractional
These releases provide information about activities of the Youth Council and the Youth Commission. Dates covered are 1979, 1983-1985. Topics covered include settlement of the Morales lawsuit, organization of a committee to oversee TYC operations re: Morales settlement, issues to be discussed at upcoming TYC meetings, legislation affecting TYC facilities or juveniles, opening of a new facility, and awards given to a halfway house.

Appraisal decision:
These news releases provide information about a variety of activities of the Youth Commission. Some releases consist of routine appointments and notices, but most discuss important issues and events of the agency, especially the older releases. Because of the informational value of these releases in documenting actions of the agency, this series has been appraised to be archival. Change the archival code to A on the retention schedule. A problem with this series is that the agency does not retain paper copies of these releases beginning in 1998. They place the releases on their web page. Because the Library and Archives Commission does not accept archival records in electronic format at this time, the agency needs to send a printed copy of the releases yearly to the Archives and Information Services Division of the Commission.

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Records Series Review
Series Title: Planning records

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for annual review, according to the retention schedule. Actual holdings of the agency are 1997-1998, fractional.

Description:
This series contains business plans developed by each department that outline any short term or long term projects, providing goals and objectives for all the projects. Dates of these plans are 1997-1998. This is a recently required function by the agency of all departments. The plans are designed to contain projects to be completed by the end of the fiscal year. This information is not found in the agency's biennial budget requests or their strategic plans in this format. The business plans contain more details of tasks or projects than is found in either of the two aforementioned reports.

Purpose:
These records are created as planning tools for the agency.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: By department

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: No records present prior to 1997.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Planning records
Series item number: 1.1.024
Agency item number: 1.1.024
Archival code: R
Retention: AR

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
These business plans provide a more detailed listing of what the various divisions are attempting to accomplish over the fiscal year than either the Legislative Appropriation Requests or the Strategic plans. However, the discussions of goals and objectives for the agency found in the agency wide reports - (LAR's and the strategic plans) is sufficient documentation of how the agency intends to fulfill their goals and objectives. We do not need a further breakdown within divisions to document the planning process of the agency. This series has been appraised to be non-archival. Remove the archival code of R from the retention schedule and replaced with the archival code of E. Add a note to the Remarks column - "Archival code removed subsequent to appraisal by Archives and Information Services Division, Library and Archives Commission, March 30, 1999."

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Records Series Review
Series Title: Policies and procedures manuals

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for 15 years after being superseded according to the retention schedule. Actual holdings of the agency are 1978-[ongoing], 1 cubic ft.

Description:
This series consists of policy manuals for the Youth Commission, dating 1953-[ongoing]. The more recent manuals held by the agency cover overall agency policies and those developed for specific programs. The recent overall manuals include the General Administrative Manual, General Operations Manual, Personnel Policy Manual; manuals for specific functions cover areas such as Institutions, Community Services, Education, Accounting, Nutrition and Food Services, Risk Management, Child Care Forms, Volunteer, Health Services, Fire and Safety, Construction, Halfway Houses, Support, Group Homes, and Residential Contracts. The older manuals, recently transferred to the Archives and Information Services Division, contain manuals for the agency, for specific programs, and for specific institutions. Some of the older manuals present are Manual of Casework Services, Cottage Life Manual - Giddings State School, Group Manual - Brownwood State Home and School, TYC - Parole Division, Administrative Organization of the Texas Youth Council, Volunteer Handbook, Manual on Preparation of Children for Admission to the State Training Schools, and Texas Youth Council's Skilled Based Treatment Program.

Older manuals and handbooks from some of the orphan homes and state schools can be found in the records of the State Board of Control, housed in the Archives and Information Services Division, see State Board of Control, Records, Reports.

Older outreach publications by the agency which discuss treatment programs and/or services available at specific facilities operated by the agency can be found in the series Youth Commission outreach and informational publications.

Purpose:
Policies and procedures provide information and instruction to staff on performing agency functions and tasks.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement:
At the agency these are arranged chronologically by department, then by title/function and date of transmittal (a group of policies that replace outdated versions). In the Archives they are arranged chronologically.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps:
None present at the agency prior to 1978, the agency transferred its older manuals to the Library and Archives Commission. Manuals at the Archives date from 1953-1985. It is unknown what gaps are present in this series as we do not have a list of all the manuals published.

Problems: None

Known related records in other agencies: None

Publications based on records: Some of these are published.

Series data from agency schedule:
Title: Policies and procedures manuals
Series item number: 1.1.025
Agency item number: 1.1.025
Archival code: R
Retention: US+15

Texas Documents Collection holdings:
A few handbooks and manuals have been printed and deposited in the Documents Collection. Some titles present are TYC Personnel Manual, Total Quality Management Handbook, 1994; Physical Assessment Manual, 1976; and English as a Second Language - Policies and Procedures, 1982.

Archival holdings:
Handbooks and manuals, 1953-1985, 2 cubic ft.
This series contains manuals for agency-wide functions, for specific programs, and for specific institutions. Dates covered are 1953-1985. Some of the manuals present are Manual of Casework Services, Cottage Life Manual - Giddings State School, Group Manual - Brownwood State Home and School, TYC - Parole Division, Administrative Organization of the Texas Youth Council, Volunteer Handbook, Manual on Preparation of Children for Admission to the State Training Schools, Corsicana State Home Residential Treatment Center, Administrative Division Operations and Procedures, and Texas Youth Council's Skilled Based Treatment Program.

Older manuals and handbooks from some of the orphan homes and state schools can be found in the records of the State Board of Control, in the series Reports.

Appraisal decision:
These handbooks and manuals provide significant information about how the Texas Youth Commission and its predecessor agencies have carried out the various functions of the agency. These have evidential value and are an excellent source of information about the agency - how it functions, how the operations and focus of the agency have changed in some situations, and how it continues to operate. Additionally, these handbooks and manuals are a continuation of similar publications created by the State Board of Control when that agency operated the juvenile institutions and adoption homes, found in the State Board of Control records, in the series Reports. The handbooks and manuals found in both of these record groups serve to document how these agencies managed juvenile and orphan institutions in the state of Texas. The manuals being created now seem to serve this same function but now these are geared towards topics instead of individual facilities. Because of the informational value of these records this series has been appraised to be archival. Change the archival code from R to A. Transfer superseded manuals to the Archives and Information Services Division.

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Records Series Review
Series Title: Reports - administrative

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for three years according to the retention schedule. Actual holdings of the agency are 1997-[ongoing], one cubic ft.

Description:
This series contains several reports produced by the agency, most concerning personnel activities. Dates covered are 1997-[ongoing]. Reports present in this series include personnel reports - human resources productivity report (how many jobs posted and how many filled), turnover reports, overtime reports, discipline reports; Education Department - attendance reports, GED pass/fail reports.

Purpose:
These reports are created to document the progress of department heads and executive staff.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical

Access constraints:
Possibly, depending on the reports. If they mention the names of children, that information s confidential, Texas Family Code, Section 58.005. If they contain the social security numbers, homes addresses, or phone numbers of employees, that information is confidential (unless waived by the employee), Texas Government Code, Section 552.117.

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to 1997.

Problems:
Materials listed in "Access constraints" will need to be redacted or restricted by the agency before the materials can be used.

Known related records in other agencies: None

Publications based on records: Unknown

Series data from agency schedule:
Title: Reports - administrative
Series item number: 1.1.031
Agency item number: 1.1.031
Archival code: R
Retention: 3

Texas Documents Collection holdings: None located.

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
Reports such as these document largely personnel or other routine agency functions and do not have archival value. The information in the education reports has been summarized in annual reports and/or also discussed in minutes of the commission. This series has been appraised to be non-archival. Remove the archival code of R from the retention schedule and replaced with the archival code of E. Add a note to the Remarks column - "Archival code removed subsequent to appraisal by Archives and Information Services Division, Library and Archives Commission, March 30, 1999."

However, if additional series of reports are added to this series in the future which concern broader agency functions not concerning personnel or other regular agency duties, this series should be reappraised.

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Records Series Review
Series Title: Reports, studies, and surveys - final

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency until purpose served. Current holdings of the agency are 1998-[ongoing], less than one cubic ft.

Description:
This series contains reports and studies primarily done by the agency, most done by the Research Division (or its predecessors), dating 1963, 1969, 1972-1977, 1989, 1992-1994, 1998-[ongoing]. Topics covered include evaluations of programs, studies on specific classes or gender of offenders, research on delinquency, plans for programs, etc. Reports present in this series held at the agency include Review of Agency Treatment Effectiveness, A Report of TYC Treatment Programs; Information Needs Assessment; a study done to see what type of information is needed for staff to complete their duties; data requests; and reports submitted by counties of commitments. According to agency staff, these and other similar reports produced today are not usually sent to the Publications Depository. In the past, reports have been regularly sent to the Publications Depository. The Depository holds several research studies and reports likely part of this series from the 1970s-1990s, most in the 1990s. Titles of some of these catalogued reports are Summary of the Results of the National Recidivism Methods Study Conducted by the Texas Youth Commission, 1998; Research Report Regarding 1:8 Caseworker to Youth Ratio in the Texas Youth Commission, 1994; The Relationship Between GED Attainment and Recidivism - TYC - Executive Summary, 1994; Recommendations for a Substance Abuse Treatment Evaluation Design, 1993; Outcome Evaluation of TYC Chemical Dependency Treatment Programs, 1992; Female Offenders in the Texas Youth Commission, 1992; and A System for Juvenile Data Analysis and Youth, 1972. This series also includes research type reports by consultants for the agency, as the series Reports - Consultants and Committees is an empty series. One such report found in the Publications Depository is A Proposed Model for an Outcome Evaluation of the Chemical Dependency Treatment Program, 1989.

The agency recently transferred some older reports and studies to the Archives and Information Services Division that can be considered to be part of this series. Some titles present are Special Study, Corsicana State Home, 1963; Review of Research on Delinquency in Texas, 1975; TYC Foster Care and Adoption Services - Minimum Standards for Child Placing Agencies, Certification Study, 1977; Texas Master Plan for Youth Development Services, 1975; and Texas Youth Commission - Historical Statistical Data Summary of Operations, 1962-1989. One other publication present in this group of older records is a legislative committee report - Services to Youth in Texas - A Preliminary Report of the Senate Youth Affairs Committee, 1969.

Other reports concerning some of the youth facilities from the 1920s-1940s can be found in the records of the State Board of Control, housed in the Archives and Information Services Division, see State Board of Control, Records, Reports.

Purpose:
These records report on results of research and surveys performed by or for the agency, largely by the Research Division.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps:
Reports are not present at the agency prior to 1998 and reports in the Publications Depository are scattered, dating between 1972-1989, 1992-1994, 1998. Earlier reports found in the Archives and Information Services Division date in the 1960s-1980s. It is unknown what reports may have been created in the past but are no longer available anywhere.

Problems: None

Known related records in other agencies: None

Publications based on records:
Some of these reports are published.

Series data from agency schedule:
Title: Reports, studies, and surveys - final
Series item number: 1.1.038
Agency item number: 1.1.038
Archival code: R
Retention: PS

Texas Documents Collection holdings:
A number of reports are catalogued in the Documents Collection. Some of the titles are: Summary of the Results of the National Recidivism Methods Study Conducted by the Texas Youth Commission, 1998; Research Report Regarding 1:8 Caseworker to Youth Ratio in the Texas Youth Commission, 1994; The Relationship Between GED Attainment and Recidivism - TYC - Executive Summary, 1994; Recommendations for a Substance Abuse Treatment Evaluation Design, 1993; Outcome Evaluation of TYC Chemical Dependency Treatment Programs, 1992; Female Offenders in the Texas Youth Commission, 1992; A Proposed Model for an Outcome Evaluation of the Chemical Dependency Treatment Program, 1989; Texas Master Plan for Youth Development Services, 1975; and A System for Juvenile Data Analysis and Youth, 1972.

Archival holdings:
Reports and studies, 1963, 1975-1977, 1989, one cubic ft.
This series contains reports and studies done by the agency, primarily by the Research and Planning Division, or the Division of Evaluation and Research dating 1963, 1975-1977, 1989. These were recently transferred to the Archives and Information Services Division and are similar to more recent reports and studies found in the Documents Collection and reports being produced today. Titles of some of these reports are Special Study, Corsicana State Home, 1963; Review of Research on Delinquency in Texas, 1975; TYC Foster Care and Adoption Services - Minimum Standards for Child Placing Agencies, Certification Study, 1977; Texas Master Plan for Youth Development Services, 1975; and Texas Youth Commission - Historical Statistical Data Summary of Operations, 1962-1989. One other publication present in this group of older records is a legislative committee report - Services to Youth in Texas - A Preliminary Report of the Senate Youth Affairs Committee, 1969.

Other reports concerning some of the youth facilities from the 1920s-1940s can be found in the records of the State Board of Control, see the series Reports.

Appraisal decision:
The reports and studies in this series show areas the agency felt needed further research as regarding the problems of juvenile delinquency and management of youth corrections facilities. They provide a great deal of information about treatment programs, program evaluations, and other areas the agency felt it needed to explore and either improve upon or else institute a change in direction to provide better juvenile services. Although the agency does not seemingly produce as many reports as it has in the past, the research and evaluation reporting function is still being carried out. Because of the informational value in these reports and studies this series has been appraised to be archival. Change the archival code to A on the retention schedule and send copies of reports at the agency to the Archives and Information Services Division as they are produced.

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Records Series Review
Series Title: Speeches

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for two years according to the records retention schedule. Current holdings of the agency are c. 1991-[ongoing], about 0.5 cubic ft.

Description:
This series contains speeches, notes, and outlines of speeches given by the administrators - primarily the executive director, deputy directors, and directors of institutions run by the agency, to community groups, local government officials, and other such groups. The speeches date from c. 1991-[ongoing] and cover topics such as juvenile corrections, overall functions and concerns of the agency, specific programs in operation by the agency, and talks about specific institutions.

Purpose:
These speeches by the administrators of the agency are made to educate and inform the public on various policies, programs, and concerns of the agency.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Unarranged

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to about 1991.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Speeches
Series item number: 1.1.040
Agency item number: 1.1.040
Archival code: R
Retention: 2

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
The speeches document outreach activities of the agency to local officials and the general public. Most of the items are notes and outlines of speeches, but these incomplete files could give a synopsis of what the agency felt it needed to present to the public, whether it was justifying a new facility or new program in a school, or talking about what the agency was attempting to accomplish in the areas of juvenile corrections. There is a strong research interest in corrections materials, both of youth and adults, and the speeches do have some informational value as outreach instruments of the agency. This series has been appraised to be archival. Change the archival code to A on the retention schedule and transfer the speeches from c. 1991-1996 to the Archives and Information Services now and yearly thereafter as they fulfill their retention period.

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Records Series Review
Series Title: Building construction project files

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for 10 years after completion of the project according to the retention schedule. Current holdings at the agency are 1994-[ongoing], 2 cubic ft; the agency also has several cubic feet in storage at the State Records Center, dating 1989-1993.

Description:
This series contains correspondence, contracts, and related documentation associated with renovations, additions, site improvements, and architectural modifications to state-owned Youth Commission facilities. Dates covered are 1989-[ongoing]. Correspondence and other documents are between the agency and architects and contractors carrying out the work.

The series Building plans and specifications (state-owned) contains plans and specifications for all state-owned youth facilities operated by the Youth Commission.

Contracts relating to additions or improvements to some of the youth facilities in the 1920s can be found in the records of the State Board of Control housed in the Archives and Information Services Division, see State Board of Control, Records, Contracts.

Purpose:
These records document all aspects of construction projects undertaken at state-owned facilities of the Youth Commission.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical by project.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: No records present prior to 1989.

Problems: None

Known related records in other agencies: None known

Publications based on records: None

Series data from agency schedule:
Title: Building construction project files
Series item number: 5.2.002
Agency item number: 5.2.002
Archival code: R
Retention: AC+10

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
These records document improvements or changes to state-owned youth facilities. These records tie in with the next series, Building plans and specifications (state-owned), to provide comprehensive documentation on changes made to the sites and facilities owned by the state and operated by the Youth Commission. Because of the historic nature of some of the older facilities, and continued state use of others, this series has been appraised to be archival. Change the archival code to A. Transfer records to the Archives and Information Services Division when the records have fulfilled their retention period. If any of these facilities are sold by the state in the future, we will reappraise any records held for such facilities.

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Records Series Review
Series Title: Building plans and specifications (state owned)

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for the life of the asset according to the retention schedule. Current holdings of the agency date from 1969-[ongoing], size unknown.

Description:
This series contains blueprints and specifications to the state-owned schools and youth facilities operated by the Youth Commission. Dates covered are 1969-[ongoing].

The series Building construction project files contains correspondence, contracts and related materials which concern changes to the facilities.

Original plans and specifications for the Corsicana State Home and the Gatesville State School can be found in a collections of blueprints housed in the Archives and Information Services Division, see the series Blueprints and drawings.

Purpose:
These records are created for the administration and maintenance of state-owned facilities operated by the Youth Commission and to record changes made to the buildings.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: By location

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to 1969.

Problems:
The earliest dated records, according to the agency, are from 1969. Some of these facilities have been in operation since the early part of this century, so the original plans and specifications for all facilities are not likely present.

Known related records in other agencies: None known

Publications based on records: None

Series data from agency schedule:
Title: Building plans and specifications (state owned)
Series item number: 5.2.003
Agency item number: 5.2.003A
Archival code: R
Retention: LA

Archival holdings:
Blueprints and drawings, c. 1902-1967, several cubic ft.
This is a collection of blueprints, drawings, and specifications, most of state facilities, dating from c. 1902-1967. Within this collection are original plans and specifications for the Corsicana State Home, dating 1911-1915; and for the Gatesville State School for Boys, dating 1907-1912.

Appraisal decision:
This series contains building plans and drawings of state-owned youth facilities and documents changes made to them, some of which have been in operation since early this century. Because of the historic nature of some of the older facilities, and continued state use of others, this series has been appraised to be archival. The archival code needs to be changed to A. The materials will remain at the agency as long as the agency uses the buildings. If the agency ceases use of the buildings in the future these materials will be transferred to the Library and Archives Commission.

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Records Series Review
Series Title: Building plans and specifications (leased)

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for two years after completion of the project according to the retention schedule. Current holdings of the agency are 1981-[ongoing], 3 cubic ft.

Description:
This series contains building plans, specifications, contracts, lease agreements, and correspondence with the lessor and the General Services Commission. Dates covered are 1981-[ongoing]. These materials concern leased district office buildings and halfway houses located throughout Texas.

Purpose:
These records are created for the administration and maintenance of leased facilities operated by the Youth Commission and record changes made to the buildings.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Unknown

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: No records present prior to 1981.

Problems: None

Known related records in other agencies:
Related records are present at the General Services Commission.

Publications based on records: None

Series data from agency schedule:
Title: Building plans and specifications (leased)
Series item number: 5.2.003
Agency item number: 5.2.003B
Archival code: R
Retention: AC+2

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
This series documents the maintenance of and changes made to leased facilities of the Youth Commission, both district offices and halfway houses. Permanent documentation of these facilities is not necessary as these are not owned by the state. This series has been appraised to be non-archival. Remove the archival code of R from the retention schedule and replaced with the archival code of E. Add a note to the Remarks column - "Archival code removed subsequent to appraisal by Archives and Information Services Division, Library and Archives Commission, March 30, 1999."

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Records Series Review
Series Title: Board member information

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for 10 years according to the retention schedule. Current holdings of the agency are 1983-[ongoing], less than one cubic ft.

Description:
This series contains correspondence between members of the Youth Commission, the executive director, the governor, legislators, and the general public. Dates covered are 1983-[ongoing]. The correspondence is fairly routine according to agency staff, consisting of letters of appointment or nomination, notices of meetings, and passing on requests from constituents. Any significant actions taken by the commission are discussed in their meetings.

Administrative correspondence of the agency can be found in the series Correspondence - Administrative.

Purpose:
This series documents routine interaction between the executive director, commission members, the legislature, and others.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical by commission member.

Access constraints:
Some of the materials may contain student names. Children's names and other identifying information is confidential, Texas Family Code, Section 58.005.

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Gaps: None present prior to 1983.

Problems:
Materials as listed in "Access constraints" will need to be redacted or restricted by the agency before the materials can be used.

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Board member information
Series item number: 1.00.05
Agency item number: 1.
Archival code: none
Retention: AC+10

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
This series contains what the agency has described as routine correspondence with board members, consisting primarily of meeting notices, appointment letters, and requests from constituents. This is general correspondence and does not require permanent retention by the Archives. Therefore this series has been appraised to be non-archival. As it did not have an archival code on the schedule, no changes need to be made on the schedule for this series.

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Records Series Review
Series Title: Association of Juvenile Compact Administrators

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained by the agency for 35 years after the end of the fiscal year, according to the retention schedule. The agency will be changing this retention to permanent during the next recertification of the schedule. Current holdings of the agency are 1955-[ongoing], about 6-8 cubic ft.

Description:
This series consists of minutes from the annual meetings of the Association of Juvenile Compact Administrators and from their annual mid-winter workshops. Dates covered are 1955-[ongoing]. Also present is some correspondence between the compact administrators of each state, and notes taken at meetings. The minutes and workshops cover issues concerning multi-state problems involving runaway juveniles. Topics discussed may include proposed legislation, court decisions, return of juveniles to their home state, supervision of juveniles in another state, expenses involved, ages of juveniles, agreements, etc. Other materials present in the minutes may include committee reports, resolutions, reports of the treasurer and secretary, and the report of the National Council on Crime and Delinquency.

Cases handled through the Texas Interstate Compact on Juveniles can be found in the series Interstate Compact on Juveniles. An older handbook of procedures on handling Interstate Compact cases can be found in the series Interstate Compact on Juveniles files, described later in this report. Another related item is a thesis done about the Interstate compacts, which is filed in the series Youth Commission facilities and programs history and information notebooks, titled An Historical Analysis of the Interstate Compact on Juveniles, by Roger H. Voltz, 1982, done for Sam Houston State University.

Purpose:
These minutes record the discussions and activities undertaken at the meetings of the Association of Juvenile Compact Administrators. They also serve as a reference source on the activities of the Association by the staff of the Youth Commission.

The Texas Youth Commission also administers the Interstate Compact on Juveniles for the state of Texas. The Council of State Governments drafted a compact agreement in 1955 to address the need for interstate agreements to cover multi-state problems involving runaway juveniles. The need was evident for procedures to permit the return of non-delinquent juveniles who ran away from home to other states, and for a system under which juvenile offenders could be supervised in other states. The first organizational meeting of the Compact was held in 1956. In 1965 the 59th Legislature of Texas enacted House Bill 531 - The Uniform Interstate Compact on Juveniles by adding a new section to the Texas Youth Council Act, thus Texas joined the compact in 1965. The executive director of the Youth Commission is the compact administrator for Texas. The Compact (ICJ) provides for the cooperative supervision of juvenile probationers and parolees who move from state to state. It also provides for the return of non-delinquent runaway youth, parole and probation absconders, and escapees to their home state. The administrators of each state compact are members of the Association of Juvenile Compact Administrators and they meet yearly to discuss issues pertinent to their endeavors.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological by date of meeting.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None

Problems: None

Known related records in other agencies:
Each state maintains it's own files from the Association meetings.

Publications based on records: None

Series data from agency schedule:
Title: Association of Juvenile Compact Administrators
Series item number: none
Agency item number: 7.00.01
Archival code: none
Retention: FE+35

Archival holdings:
Association of Juvenile Compact Administrators, minutes, 1962, 1965, 1966, 1968, fractional
These are minutes from several of the annual meetings of the Association of Juvenile Compact Administrators, dating 1962, 1965, 1966, and 1968.

Appraisal decision:
These records help to document how the agency handles multi-state problems involving runaway juveniles. There is some value in these minutes as they summarize discussions and actions taken by the Association of Juvenile Compact Administrators, of which Texas is a member. This association does not have a national office, each state maintains its own records. Some of the materials presented will concern one state, some several states, some all states. Some materials may initially affect one state, and ultimately change practices in several or all the states. For example, the member from Utah may present legislation they are proposing to introduce to their legislature to explain how they intend to handle a particular situation. Another state, say Texas, may feel similar legislation could be beneficial in their state and will then draft a bill for their state legislature. The agency maintains these records as a reference source, but they can also be used to document the variety of ways states handle the problem of runaway juveniles. We do not know what the other states are maintaining as far as records. The records the commission keeps in a related series, Interstate Compact on Juveniles, would be a good source of information on Texas' practices, but that series concerns individual cases, which are confidential. Because of the informational value in these records they have been appraised to be archival. Add an archival code of A to the retention schedule. The agency has stated it intends to change the retention period to PM. I recommend changing the retention period to AV, so the agency can maintain the records at their offices as long as they have administrative or research value. When such use becomes very infrequent, they can then transfer the older records to the Archives and Information Services Division.

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Records Series Review
Series Title: Interstate Compact on Juveniles

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
This series review describes three series of Interstate Compact records, which currently have three different retention periods, FE+3, FE+5, and FE+10. The agency intends to combine all the series into one series on the next retention schedule with a retention period of FE+10. Current holdings of the agency are 1991-[ongoing], less than one cubic ft.

Description:
This series contains correspondence between the Youth Commission and counties and states involving interstate juvenile issues and problems, concerning the transfer of individual juveniles between states. Dates covered are 1991-[ongoing]. Because these records concern individual juveniles and discuss cases, they are confidential. According to the agency, there is very little if any material present concerning the administration of the program.

A older handbook of procedures on handling Interstate Compact cases can be found in the series Interstate Compact on Juveniles files, described later in this report. Minutes from meetings of the Association of Juvenile Compact Administrators can be found in the series Association of Juvenile Compact Administrators. Another related item is a thesis done about the Interstate compacts, which is filed in the series Youth Commission facilities and programs history and information notebooks, titled An Historical Analysis of the Interstate Compact on Juveniles, by Roger H. Voltz, 1982, done for Sam Houston State University.

Purpose:
These records are created to document the state of Texas' handling of runaway juveniles through the Interstate Compact on Juveniles.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Alphabetical

Access constraints:
Yes, names of the juveniles are confidential, Texas Family Code, Section 58.005.

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to 1991.

Problems:
Materials as listed in "Access constraints" will need to be redacted or restricted by the agency before the materials can be used.

Known related records in other agencies:
Correspondence should also be present in similar agencies in other states.

Publications based on records: None

Series data from agency schedule:
Title: Interstate Compact on Juvenile Admin. Matters
Series item number: 7.00.05
Agency item number: none
Archival code: none
Retention: FE+5

Series data from agency schedule:
Title: Interstate Compact on Juvenile issues involving states
Series item number: 7.00.08
Agency item number: none
Archival code: none
Retention: FE+10

Series data from agency schedule:
Title: Interstate Compact on Juvenile issues involving counties
Series item number: 7.00.09
Agency item number: none
Archival code: none
Retention: FE+3

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
The records in this series are the result of communication over cases of individual juveniles and transfers of such children between states, carried out through agreement with other states as part of the Interstate Compact. According to the agency, there are few if any files present which discuss the administrative nature of this function, which is the type of material we would be interested in reviewing. A manual developed when Texas joined the compact in 1965 is present in the older records recently transferred to the Archives and Information Services Division, which does provide some descriptive information about carrying out the functions of the compact. Because the records held in the three series described in this series concern individual cases and not the administration of this function, we have appraised these series to be non-archival. As these series did not have an archival code on the schedule, no changes need to be made on the schedule for them. However, if the agency does begin in the future to maintain administrative records of how this function is carried out (in addition to the 1965 manual we hold), we will be interested in reviewing those records.

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Records Series Review
Series Title: Reports - annual and biennial, agency

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none

Ongoing record series? No
Annual accumulation:

Agency holdings:
Retained permanently by the agency according to the retention schedule. Current holdings are 1958-1959, 1967, 1969-1983, and 1995-1996, about 0.5 cubic ft.

Description:
These are annual reports of the Youth Commission and its predecessor agencies, dating 1949-1983, 1994-1996. These reports provide narrative summaries of program activities, statistical data, information on and location of all facilities operated by the agency, funding and expenditures, listings of board members and executive administration, etc. According to agency staff, the agency no longer produces an annual report of the agency such as is described here. Their statutes now require only an annual financial report to the Governor, which can be found in the Texas Documents Collection, dating 1991-[ongoing]. What the agency now does is provide much of the same information they formerly printed in their annual reports on their web page, accessible on the Internet. This is not in the same printed format, and there is additional data, especially statistical charts and tables available.

As a related record, early biennial and/or annual reports of the two original reformatory schools can be found in the Texana collection of the Archives and Information Services Division - the Girls Training School, which became the Gainesville State School for Girls, 1917-1918; and the House of Correction and Reformatory, also known as the State Juvenile Training School, and which later became the Gatesville State School for Boys, 1887-1898, 1908-1920. These two institutions were initially independently operated by Boards of Trustees until their administration was taken over by the State Board of Control in 1920.

Purpose:
Annual reports are created to provide summary documentation of the activities of the agency over a fiscal year.

The agency operates thirteen correctional institutions (one more is scheduled to open in 1999), nine community-based residential programs, and contracts with private sector providers for a variety of residential programs. Through these institutions and facilities the agency provides accredited secondary education, vocational training, and several specialized programs, including programs for sex offenders, capital offenders who have committed murder, chemical dependency, resocialization, independent living preparation, mentally retarded youth, and for seriously emotionally disturbed youth. The commission also operates a parole system for supervision of youth released from residential programs.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps:
1984-1993 in the Documents Collection, the agency is missing 1949-1957, 1960-1966, 1968, 1984-1994. Reports are no longer produced.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Reports - annual and biennial, agency
Series item number: 1.1.032
Agency item number: 1.1.032
Archival code: none
Retention: PM

Texas Documents Collection holdings:
State Youth Development Council, annual reports, 1949-1957
Texas Youth Council, annual reports, 1958-1982
Texas Youth Commission, annual reports, 1983, 1994-1996

Archival holdings:
The Archives and Information Services Division holds the following reports in its Texana collection:

State Youth Development Council, annual reports, 1949-1957
Texas Youth Council, annual reports, 1958-1960
Girls Training School, which became the Gainesville State School for Girls, 1917-1918
House of Correction and Reformatory, also known as the State Juvenile Training School,
which later became the Gatesville State School for Boys, 1887-1898, 1908-1920.

Appraisal decision:
These reports summarize the activities of the Commission over a fiscal year and are already considered archival. Their archival mandate has been fulfilled by the agency sending copies of the reports to the Publications Depository. The Documents Collection has a more complete set than can be found at the agency and does not require any copies of reports from the agency. This series needs to remain on the schedule since the agency is maintaining the printed reports permanently. Add an archival code of E to the schedule with the following note in the Remarks Section - "Archival review code removed subsequent to appraisal by the Archives and Information Services Division of the Library and Archives Commission, March 30, 1999." If the agency begins producing this report again, the archival code will be changed back to A and copies will need to be sent to the Publications Depository.

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Records Series Review
Series Title: Strategic plans

Agency: Texas Youth Commission

Obsolete record series? No
Replaced by:

Ongoing record series? Yes
Annual accumulation: fractional

Agency holdings:
Retained permanently by the agency according to the retention schedule. The agency has copies of all four plans, covering the time frames of 1992-1998, 1995-1999, 1997-2001, and 1999-2003, fractional cubic ft.

Description:
Strategic plans are long-range planning tools prepared by the agency in which the goals and objectives of the agency are presented along with performance measures for each. Plans contain a mission statement, a statement of philosophy, and external/internal assessment of the agency, and the goals of the agency. Each goal contains objectives, strategies, and output measures for measuring and achieving the goals. Also present is an organization chart of the agency. The Youth Commission has prepared four plans, in 1992, 1994, 1996, 1998 with the planning time frames 1992-1998, 1995-1999, 1997-2001, and 1999-2003 respectively.

Purpose:
Strategic plans are long-range planning tools prepared by the agency to set forth goals and objectives of the agency over a multi-year period.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule:
Title: Strategic plans
Series item number: 1.1.055
Agency item number: 1.1.055
Archival code: none
Retention: PM

Texas Documents Collection holdings:
The archival requirement for this series is fulfilled by sending the required number of copies to the Publications Depository Programs, Library and Archives Commission (12 Texas Administrative Code, Section 3.4(1) (C)). The Publications Depository holds the plans for 1992, 1994, 1996, and 1998.

Archival holdings:
None in the holdings of the Archives and Information Services Division of the Library and Archives Commission.

Appraisal decision:
The strategic plans document the long-range planning activities of the Commission and are already considered archival. Their archival mandate is fulfilled by the agency sending copies of the reports to the Publications Depository. An archival code of A needs to be added to the records retention schedule.

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Records Series Review
Series Title: Morales records

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none

Ongoing record series? No
Annual accumulation:

Agency holdings:
The records were recently transferred to the Archives and Information Services Division.

Description:
This series contains correspondence, memoranda, legal materials, court documents, reports, trial proceedings, testimony, depositions, charts, drafts, publications, administrative records, photocopies, clippings, manuals, field notes, and a photograph. The records range in date from 1949-1990 (bulk 1969-1989). These materials document a lawsuit involving the Texas Youth Council, known as the Morales case, from the beginning of the case to the filing of the last report.

The Morales litigation began on February 12, 1971, with the filing of a class action suit on behalf of those involuntarily committed to the custody of the Texas Youth Council (TYC) against, both personally and professionally, Dr. James A. Turman, Executive Director of the TYC, members of the commission, superintendents of TYC schools, and other employees responsible for the supervision of juveniles committed to TYC custody. Issues in the suit included TYC interference with attorney-client relationships; failure of TYC to provide rehabilitative treatment, rather than punishment for adjudicated youth; censorship of incoming and outgoing mail; prohibition of speaking in languages other than English; physical abuse; use of tear gas for punishment; security/solitary confinement; requiring children to remain silent for punishment or to perform repetitive, degrading, and unnecessary tasks for hours; placement in a maximum security facility without due process; and concerns over the quality and sufficiency of medical and psychiatric care.

The case went on for several years, during which time TYC implemented some changes (per court orders) which improved the conditions at the schools. In 1975 the Mountain View school was shut down and in 1979 the Gatesville School for Boys was shut down by the TYC, with the Gatesville facilities transferred to the Texas Department of Corrections. The judge's decision came down in 1974 and was followed by several appeals that went as far as the U.S. Supreme Court. In August 1981 the parties and amici filed a Joint Status Report stating they had agreed to suspend formal discovery pending both the completion of informal discovery and of a series of meetings intended to negotiate a settlement of all remaining outstanding issues. Settlement negotiations were carried out in 1982 and a first proposed settlement was presented on March 3, 1983, but this was not approved. Following the rejection of another proposed settlement and a series of tours taken of TYC facilities to report on conditions, a final settlement was reached and approved by the court on April 16, 1984.

As part of the settlement, a Committee of Consultants was created to review compliance of the TYC with the terms of the settlement, to report the results of the reviews to the TYC executive director, and to recommend to the TYC answers and solutions to issues and problems which were referred to the Committee by either the terms of the settlement agreement or the executive director in the future. The committee was to inspect each TYC facility yearly and TYC contract facilities and other programs whenever feasible and appropriate, and to cease operations after four years. The committee issued reports in 1985, 1986, 1987, and the final report in 1988, with consistent findings that the TYC was generally in compliance with the settlement agreement. Following the 1988 report the case was discharged from the courts.

Purpose:
These records document the Morales litigation and the resulting changes TYC incorporated to ensure compliance with the orders of the court.

The agency operates thirteen correctional institutions (one more is scheduled to open in 1999), nine community-based residential programs, and contracts with private sector providers for a variety of residential programs. Through these institutions and facilities the agency provides accredited secondary education, vocational training, and several specialized programs, including programs for sex offenders, capital offenders who have committed murder, chemical dependency, resocialization, independent living preparation, mentally retarded youth, and for seriously emotionally disturbed youth. The commission also operates a parole system for supervision of youth released from residential programs.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Roughly chronological

Access constraints:
Yes. Children's names and identifying information are confidential under the Texas Family Code, Section 58.005. Medical and psychological reports are restricted for 100 years under the Medical Practice Act. Social security numbers and the home addresses and phone numbers of employees are confidential under the Texas Government Code, Section 552.117 (unless waived by the employee).

Use constraints:
None following redaction and/or restriction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? Yes
A folder inventory and guide to the records is available in the Archives and Information Services Division.

Gaps: None

Problems:
Materials as listed in "Access constraints" will need to be redacted or restricted by archivists in the Archives and Information Services Division before the materials can be used.

Known related records in other agencies:
Some materials may be present in the Attorney General's Office.

Publications based on records: None known

Series data from agency schedule:
Title: Morales records
Series item number: 1.
Agency item number: 1.00.06
Archival code: none
Retention: PM

Archival holdings:
Morales case files, 1949-1990 (bulk 1969-1989), 43 cubic ft.
See the "Description section" for the series description.

Appraisal decision:
This was a precedent setting case, not only in juvenile corrections in Texas, but also nationwide, according to the agency staff. It changed the way facilities for juvenile delinquents were operated. Because of the legal interest and informational value of these files, this series has been appraised to be archival. The files have already been transferred to the Archives and Information Services Division, so the agency can remove this series from their retention schedule.

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Records Series Review
Series Title: Correspondence and administrative files of the Texas Youth Council

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: similar records are found in the series Correspondence, administrative

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series contains correspondence and administrative files of the Texas Youth Council, dating 1963, 1968-1974. Correspondence is between the agency and several of the state schools, state agencies, local officials, and the general public. Topics include concerns over construction quality, changes to policies and admittance standards, employment of students, letters to officials about conditions in the schools, staff changes, social events at facilities, deaths at the schools, volunteer programs, education and/or research project proposals, proposals for programs at schools and homes, screening of students at the state schools, approving leaves of absence for children, and acknowledgements. Also present are results of research projects, a speech by the executive director to a group of students in 1971, lists giving statistical breakdowns of kids in the facilities, goals for homes and schools - including notes from planning sessions and evaluation reports on objectives, correspondence with and newsletters of the Waco Ex-Students Association and the Corsicana Ex-Students Association, lists of ex-students from the orphan homes, monthly hospital reports, and a special study done in 1963 on the Corsicana State Home.

Current administrative correspondence of the agency is described in the series Correspondence, administrative. Older correspondence concerning the state orphanages and juvenile schools can be found in the records of the State Board of Control, housed in the Archives and Information Services Division, see State Board of Control, Records, Board members files.

Purpose:
These files were created and maintained to document the handling of agency functions.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topically, primarily by facility or subject.

Access constraints:
Minimal restrictions. A few letters may contain the names of juvenile delinquent children. Children's names and identifying information are confidential under the Texas Family Code, Section 58.005.

Use constraints:
None following redaction of materials listed under "Access constraints".

Indexes or finding aids required for/or an aid to access? None

Gaps:
No records are present prior to 1968 except a report from 1963; none are present after 1974.

Problems:
Materials as listed in "Access constraints" will need to be redacted archivists in the Archives and Information Services Division before the materials can be used.

Known related records in other agencies: None

Publications based on records: None known

Series data from agency schedule: Not on the schedule, this is a defunct series.

Archival holdings:
Correspondence and administrative files of the Texas Youth Council, 1963, 1968-1974, 0.5 cubic ft.
See the "Description section" for the series description.

Appraisal decision:
This series documents some handling of the juvenile issues by the agency, primarily in regards to conditions and programs in the schools and homes the agency operated at that time. Although there are some routine materials present, there is enough material in this series which provide significant documentation of agency functions, admittedly on a limited scale. Because of the evidential value of these files and the lack of similar materials from this time frame, this series has been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Executive Director's records as ex-officio member of the Texas Commission on Services to Children and Youth

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
The series contains minutes, meeting materials, and other files of the Texas Commission on Services to Children and Youth, dating 1972-1974. The executive director of the Youth Council served as an ex-officio member of this commission. Materials present include minutes, reports on juvenile issues presented at meetings or forums, testimony heard by the Governor's Interagency Task Force on Youth Care and Rehabilitation, drafts of legislation, legislative recommendations, rules and regulation changes, memoranda, newsletters, new member appointments, policy resolutions, budget data, and their constitution and bylaws.

Purpose:
These records document the interaction of the Youth Commission with the Texas Commission on Services to Children and Youth.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

The Texas Commission on Services to Children and Youth was created in 1971, by House Bill 466, 62nd Legislature, Regular Session. It was composed of eleven ex-officio members and eighteen members appointed by the governor with concurrence of the Senate for six year overlapping terms. The ex-officio members were the Commissioner of Heath; the Commissioner of Education; the chairman of the Coordinating Board, Texas College and University System; the Commissioner of Human Resources; the Commissioner of Mental Health and Mental Retardation; the director of the Texas Department of Corrections; the director of the Texas Department of Public Safety; the executive director of the State Commission for the Blind; the executive director of the Texas Youth Council; the director of the Texas Employment Commission; and the director of the Texas Rehabilitation Commission. Of the appointed members, six were to be younger than 21 years of age at the time of their appointment. The chair was elected from the appointed members. Staff support was provided by the Department of Community Affairs.

The primary responsibility of the commission was to assist in the coordination of administrative responsibility and the services to state agencies and programs as they relate to the well-being of children and youth. The commission was to periodically report to the Legislature its findings on studies relevant to the protection, growth, and development of children and youth. It could also recommend changes to existing programs or propose new programs it deemed essential. It also performed any duties assigned to it by the Governor or the Legislature concerning the White House Conferences on Children and Youth. This commission was abolished in 1979 by the 66th Legislature, Regular Session, House Bill 1834, which was the bill that adopted the Human Resources Code.

V.T.C.A., Title 70, Chapter 9, Article 4413(43).

Arrangement: Unarranged

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: No records present prior to 1972 or after 1974.

Problems: None

Known related records in other agencies:
Similar materials may be present in other agencies whose head served as an ex-officio member of the commission.

Publications based on records: None known

Series data from agency schedule: Not on the schedule, this is a defunct series.

Texas Documents Collection holdings:
Texas Commission on Services to Children and Youth, Annual report, 1972, 1974, 1977-1979

Archival holdings:
Executive Director's records as ex-officio member of the Texas Commission on Services to Children and Youth, 1972-1974, about 0.4 cubic ft.
See the "Description Section" for the series description.

Texas Commission on Services to Children and Youth minutes, 1973-1974, August 1978, fractional
These are minutes of the Texas Commission on Services to Children and Youth, dating January 1973-May 1974, and August 1978.

Appraisal decision:
These records concern a legislatively-designated function of the executive director of the Youth Commission, which was to serve on the Commission on Services to Children and Youth. These files document some of the actions decided by the commission that had some impact on services to youth during the period the commission operated. Files similar to these could be present in the records of other agencies whose head officer served on this commission, but what is present in those agencies, if anything, is unknown. Because this may be the only source materials documenting actions of this short-lived agency, in addition to the minutes we hold, this series has been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: State Youth Development Council early history scrapbooks

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series consists of two scrapbooks of clippings and other materials about the formation and early years of the State Youth Development Council, dating 1949-c. 1951. The scrapbooks contain primarily clippings, but also include photographs of the governor and original members of the Youth Development Council, copies of dedication programs, news bulletins/newsletters issued by the council, and some other printed material. Topics covered include creation of the agency, appointment of the original council members, opening of and news from state schools and homes, news of council activities, and various issues pertaining to the problems of juvenile delinquency. Most of the clippings are no longer attached to the pages and will be photocopied as a preservation measure.

Purpose:
These scrapbooks were created and maintained to document creation of the State Youth Development Council, early activities of the agency, and issues faced by the agency.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Roughly in chronological order.

Access constraints: None

Use constraints:
Because most of the clippings are loose, the clippings should be photocopied prior to use to avoid further loss of arrangement.

Indexes or finding aids required for/or an aid to access? No

Gaps: No clippings present in this series after about 1951.

Problems: None

Known related records in other agencies: None

Publications based on records: None known

Series data from agency schedule: Not on the schedule, this is a defunct series.

Archival holdings:
State Youth Development Council early history scrapbooks, 1949-c. 1951, 0.24 cubic ft.
See the "Description section" for the series description.

Appraisal decision:
These scrapbooks provide a good contemporary source of information about the formation and early activities of the State Youth Development Council. Even though the majority of the materials are clippings, they are arranged in a logical fashion and provide some documentation not only about early actions of the agency, but also about what issues the council saw as worth maintaining in the scrapbooks. Because of the informational value about early actions of the agency, this series has been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division. The Archives will likely photocopy the clippings within their current arrangement on acid-free paper and discard the originals.

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Records Series Review
Series Title: Youth Commission facilities and programs history and information notebooks

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series consists of several notebooks of materials seemingly compiled to provide a narrative history of most of the schools and homes operated by the Youth Commission and to highlight functions and some programs and/or activities at those facilities and in the central office. The materials in the notebooks date from c. 1950-1990 (bulk c. 1970-1985). According to data found in some of the notebooks, these were compiled, either by or for the agency, about 1990. The notebooks about specific facilities usually contain a narrative history of the school/home; clippings; brochures; copies of rules, policies or procedures for that facility; copies of pertinent legislation; and programs for special events, such as a dedication ceremony. Some of the notebooks also have photographs of the facilities or children at school or involved in recreational facilities. There also are two notebooks that focus on programs and functions of the agency as a whole. One notebook is arranged topically by the issues of parole, group homes, halfway houses, Morales-Turman litigation, and has a Board member orientation manual. The other notebook provides descriptive information about the different programs within the agency, and is titled "Central Office". Within this notebook is a thesis done on the history of the Interstate compacts, titled An Historical Analysis of the Interstate Compact on Juveniles, Roger H. Voltz, 1982, done for Sam Houston State University.

Purpose:
These notebooks were created to document the history and functions of facilities and programs operated by the Texas Youth Commission.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical by facility

Access constraints:
Photographs showing delinquent children in the state juvenile schools at anytime, or in the orphan homes after 1973 are confidential. Children's names and identifying information, such as photographs, are confidential under the Texas Family Code, Section 58.005.

Use constraints:
None following the removal of restricted materials described in "Access constraints".

Indexes or finding aids required for/or an aid to access? No

Gaps:
None known, as this is a compiled series. However, notebooks are not present for all facilities ever operated by the agency, and it is unknown if there are any notebooks missing from the series or why some were not created for certain facilities.

Problems:
Photographs identifying children as discussed in "Access constraints" will be removed prior to use of these notebooks.

Known related records in other agencies: None

Publications based on records: None known.

Series data from agency schedule: Not on the schedule, this is a defunct series.

Archival holdings:
Youth Commission facilities and programs history and information notebooks, c. 1950-c. 1990 (bulk c. 1970-1985), 2 cubic ft.
See the "Description section" for the series description.

Appraisal decision:
These notebooks are a good source on the history of these facilities and the functions and programs at those schools, homes, and overall in the agency. According to the staff these were compiled either by the Commission or for them as the agency wanted to have historical information available about the facilities they operated or were still operating. Because of the informational value about these facilities-their history and functions, and about various agency programs, this series has been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Youth Commission outreach and informational publications

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: possibly Agency publications, but that is unknown

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series consists of publications and printed materials produced by the Youth Council and the Youth Commission, dating 1953, 1966-1985. These include brochures, reports, and directories which described the programs and facilities operated by the Youth Council/Commission. Many of these include a numbers of pictures of the facilities and youth housed there, either in school or engaged in recreational activities. Titles of some of these include Texas Youth Commission - Child Care Information, several editions; Gatesville State School for Boys, pamphlet; Gatesville State School for Boys, larger publication, several editions; Community Council Directory; Crockett State School for Girls; Mountain View School for Boys; Brownwood Home and School for Girls; Texas Youth Commission Reception Center for Girls; Breakthrough, A Program of Communication Skills, Gatesville; Dedication of Historical Marker, Corsicana State Home; and Waco State Home Annual Report (1952-1953). The agency likely still produces some informational materials about the schools and programs, but brochures and pamphlets like these are not generally maintained in the Publications Depository of the Library and Archives Commission.

Purpose:
These were created to inform the public and others about the facilities and programs operated by the Youth Commission.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical

Access constraints:
None, confidentiality associated with children appearing in photographs is assumed waived since these are materials published and distributed by the Youth Commission.

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to 1952, between 1954-1965 or after 1985.

Problems: None

Known related records in other agencies: None

Publications based on records: Some of these are published.

Series data from agency schedule: None

Suggested series from state records schedule: These are not on the schedule as this series, similar publications likely considered to be part of this series:
Title: Agency publications
Series item number: 1.3.001
Agency item number: none
Archival code: none
Retention: AC+5 or US+5

Texas Documents Collection holdings: None located.

Archival holdings:
Youth Commission outreach and informational publications, 1953, 1966-1985, about 1 cubic ft.
See the "Description section" for the series description.

Appraisal decision:
These publications are an excellent source of information about some of the facilities and programs available from the Youth Commission as these were presented to potential parents of students or to the public as a whole. These may still be published - they likely are in some format, but they do not show up in the Texas Documents Collection - either they are not deposited, or since these are mostly brochures and pamphlets, they are not maintained in the Depository. Information about these facilities is also available in annual reports, but the focus is not quite the same. Those are prepared for the governor and legislature, not for families of potential students or other general audiences. Because of the informational value about facilities and programs offered by the agency, this series has been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Juvenile court statistics and related material

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series consists of several sets of reports related to juvenile court activities, most created by the State Youth Development Council or the Youth Council, with one set created by the State Department of Public Welfare. Dates covered are 1948-1975, 1977. These reports discuss and/or present statistical analyses of juvenile cases, Texas statutes related to children's legal issues, related services for Texas children, and juvenile court reporting. Titles include Reference Guide for Texas Juvenile Court Reporting, 1952; Juvenile Court Statistics, scattered issues between 1955-1975 (we have 1955, 1958, 1964, and 1967-1975), the Texas Juvenile Court Directory, c. 1977; and the series Texas Juvenile Court Research Reports - volumes II-VII, dating 1948-1950, by the State Department of Public Welfare, including Juvenile Court Statistics and Related Services for Texas Children, Selected Texas Statutes Regarding Court Proceedings in Children's Cases, Texas Statutes Covering the Rights and Legal Status of Children.

Another series containing collections of state laws pertaining to juveniles and the courts can be found in the series Ombudsman's files.

Purpose:
Some of these reports were created and maintained to provide legal information about Texas juvenile court issues, others to report on the variety of juvenile cases presented in Texas courts.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps:
None present after 1977. Issues missing from the Juvenile Court Statistics are 1952-1954, 1956-1957, 1959-1963, 1965-1966, and any after 1975. We are missing volume one of the Texas Juvenile Court Research Reports.

Problems: None

Known related records in other agencies:
Copies of the Texas Juvenile Court Research Reports and/or related reports may still be present at the Department of Human Services (formerly State Department of Public Welfare).

Publications based on records:
Statutes are published in Vernon's Annotated Civil Statutes; laws are published in General Laws of the State of Texas.

Series data from agency schedule: Not on the schedule, this is a defunct series.

Texas Documents Collection holdings:
The Documents Collections does not hold editions of the statutes for the time period covered in this series. Laws are published in the General Laws of the State of Texas.

Archival holdings:
Juvenile court reports, 1948-1975, 1977, 0.47 cubic ft.
See "Description section" for series description.

The Archives also holds copies of the published General Laws of the State of Texas, and the original bill files through 1972.

Appraisal decision:
These reports provide quite a bit of information about the legal statutes involved in juvenile courts and the types of juvenile cases heard in the courts over a 20 year period. Most of these materials were produced by the Texas Youth Council, but are not present in the Documents Collection. The series published by the State Department of Public Welfare is very pertinent to the issues of juvenile courts at the time of the creation of the State Youth Development Council. The legal statutes are available in the published statutes or the General Laws, but this is a nice compilation which complements the juvenile court statistics prepared yearly by the Youth Council. The Youth Council was involved in the juvenile court issues as they related to their functions of providing correctional training to youth brought up through the juvenile courts. Because of the informational value in most of these publications, most have been appraised to be archival. We will not be keeping the Texas Juvenile Court Directory; it will be returned to the agency. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Photographs

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series consists of loose photographs and photograph albums with photos of facilities of the Texas Youth Commission and children and staff at the facilities, including state training schools and the state orphanages. Dates covered are c. 1960-1978. The loose photographs include some 8 x 10 black and white photographs that were mounted on a display-type board and contain captions, and usually have the name of the school/home on the reverse side of the board. Other loose photographs are 8 x 10 and smaller, black and white images, usually with no identifying information. Views include children in classrooms or in training areas - such as machine shops or beauty salons; children engaged in recreational activities - such as singing groups, gym classes, swimming, or playing sports; views of construction at the Mountain View school; interior and exterior views from the Gainesville school; and a couple of photos of Texas governors - Governor Beauford Jester and Governor Price Daniel. The facilities identified in the photos are Gainesville, Gatesville, Mountain View, and Crockett schools; the state orphans homes in Corsicana and Waco; and the Blind, Deaf and Orphan School. These loose photographs are largely undated, but by analyzing the methods of dress, furnishings, and items seen in the photos, most of the pictures were likely taken in the early-mid 1960s.

There are two sets of photograph albums. The first set consists of three albums of pictures from the West Texas Children's Home, most taken in the mid-late 1970s. These views consist of color snapshots of Christmas celebrations, a Halloween party, children swimming, prom shots, and shots from student council trips. Also present are several black and white 5 x 7 shots of Governor John Connally and Lieutenant Governor Ben Barnes at outdoor events, likely taken in the early-mid 1960s.

The second set of albums consists of two identical albums of color snapshots from the Crockett Wilderness Program dating from 1978. Views shown are camp scenes, including setting up camp and participating in a variety of camping activities.

Some of these photographs are confidential. If a child in one of the juvenile correction facilities can be identified from a photograph, that image is confidential unless the image was published, such as in an annual report or a brochure about the programs at a facility. If published in an agency publication, it is assumed the child would have granted permission for his image to be taken. Identifying children's views from the state orphans homes taken before 1973 are not confidential. Beginning in 1973 views from the homes are restricted as well because some delinquent children were placed in the homes. Photographs that are unpublished and can identify a child in a juvenile facility cannot be viewed.

Earlier photographs from the orphan homes or state training facilities can be found in the records of the State Board of Control, housed in the Archives and Information Services Division, see State Board of Control, Records, Photographs. Also, early annual/biennial reports from the late 19th and early 20th century from the Gatesville State School for Boys (formerly the House of Correction and Reformatory, then the State Juvenile Training School) contain a large number of pictures of the facilities and the students. The location of the original photographs used in these publications is unknown. These reports are catalogued in the Texana collection of the Archives and Information Services Division.

Purpose:
These photographs were created to document activities are state schools and orphan homes operated by the Texas Youth Council.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Unarranged

Access constraints:
Photographs showing delinquent children in the state juvenile schools at anytime, or in the orphan homes beginning in 1973 are confidential. Children's names and identifying information, such as photographs, are confidential under the Texas Family Code, Section 58.005.

Use constraints:
None after any restricted images as described in "Access constraints" are removed.

Indexes or finding aids required for/or an aid to access? No

Gaps:
Dates of these photographs are unknown, it appears none are present prior to about 1960 or after 1978. Images from juvenile correction facilities are not present after the early 1970s.

Problems:
Photographs identifying children as discussed in "Access constraints" will be removed prior to use of this series.

Known related records in other agencies: None known

Publications based on records:
Yes, several publications, including annual reports, a report on the Gatesville State School for Boys, likely several other reports as well.

Series data from agency schedule: Not one the schedule, this is a defunct series.

Texas Documents Collection holdings:
Images from photographs appear in some of the annual reports of the Youth Commission and its predecessors. The Depository holds a nearly complete collection of the annual reports.

Archival holdings:
Photographs, c. 1960-1978, 3 cubic ft.
See the "Description section" for the series description.

Appraisal decision:
These photographs document activities of children at the facilities and are a good source for showing children at school and at play. Some shots are also excellent views of the interior and exterior of the facilities, which are not available elsewhere in these records. Although some of these photographs are confidential because they could identify a child, many have been published and can therefore be used, and others do not show children's faces. Because of the visual documentation these images provide these have been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Gatesville field survey notebooks

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by:

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series consists of five notebooks containing field survey notes and sketches of the Gatesville facility grounds, dating 1934.

Purpose:
These notebooks were used to record field survey notes.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Arranged by area surveyed.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present before or after 1934.

Problems: None

Known related records in other agencies: None known

Publications based on records: None

Series data from agency schedule: Not of the schedule, this is a defunct series.

Archival holdings:
Gatesville field survey notebooks, 1934, fractional
See the "Description section" for the series description.

Appraisal decision:
These survey notebooks document the facility and grounds at the Gatesville State School as they existed in 1934. The school had been in operation since the late 1880s. This facility was transferred to the Texas Department of Criminal Justice in 1979 and is now operated as prison for female inmates. It is difficult to judge the long-term value of these notebooks because we do not know for what exact purpose they were created or how they have been used. However, we do periodically get requests for field notebooks found in other record groups because of the detailed surveying information found in notebooks of this type. And, this facility is still and will likely continue to be operated by the state. Because of the informational value in these field notes and the fact this is still a state-operated facility we have appraised this series to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Legislative files

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series contains copies of Texas laws and resolutions relating to juvenile training schools and to the Youth Council, including the 1947 act appointing a commission to study the problem of juvenile delinquency and the acts creating the State Youth Development Council and the Youth Development Council. Files are dated 1947-1957, 1973.

Another series containing a more comprehensive set of juvenile laws is the series Ombudsman files, described later in this report.

Purpose:
These were created and maintained to house copies of pertinent juvenile corrections legislation.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological by date of legislation.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to 1947, between 1958-1972, or after 1973.

Problems: None

Known related records in other agencies:
Copies of the bill files should be available in the Archives and Information Services Division through 1972 and at the Legislative Reference Library for the 1973 act.

Publications based on records:
The acts are published in the General Laws of the State of Texas.

Series data from agency schedule: Not on schedule, this is a defunct series.

Texas Documents Collection holdings:
General Laws of the State of Texas

Archival holdings:
Legislative files, 1947-1957, 1973, fractional
See "Description section" for the series description.

The Archives also holds copies of the published General Laws of the State of Texas, and the original bill files through 1972.

Appraisal decision:
This series served as a reference source for pertinent juvenile correction laws concerning the creation of the Youth Council and early juvenile issues. However, these files are incomplete in their coverage and the laws are readily available in published form so they have been appraised to be non-archival. These had been sent to the Library and Archives Commission for review and will be returned for final disposition to the Youth Commission.

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Records Series Review
Series Title: Ombudsman files

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series contains a notebook of Texas laws pertaining to juvenile delinquency, courts, and training schools; a publication on the duties of the ombudsman; an ombudsman and hearing procedures handbook; copies of state legislation concerning ombudsmen; and reports and publications on the duties of the ombudsman, the function of the program, and handling grievances in correctional facilities. Dates covered are c. 1943-1951, 1972-1976.

Some early publications on juvenile courts are present in the series Juvenile court reports.

Some laws pertaining to the creation of the State Youth Development Council, the Youth Development Council and early juvenile issues can be found in the series Legislative files.

Purpose:
These records were created and maintained to administer the duties of the ombudsman and serve as a reference source.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: By type of material.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None present prior to about 1943, between 1952-1971, nor after 1976.

Problems: None

Known related records in other agencies: None known

Publications based on records:
Laws are published in the General Laws of the State of Texas.

Series data from agency schedule: Not on the schedule, this is a defunct series.

Texas Documents Collection holdings:
General Laws of the State of Texas

Archival holdings:
Ombudsman files, c. 1943-1951, 1972-1976, 0.47 cubic ft.
See "Description section" for the series description.

Appraisal decision:
These files provide some documentation on the duties of the ombudsman, part of which was to hear grievances of juveniles housed in the corrections facilities. The notebook of Texas laws is good reference source of juvenile issues in force at the creation of the State Youth Development Council. The handbooks and publications document how the ombudsman was to carry out his functions. Because of the informational value in this series and the value of the laws as a comprehensive reference source on juvenile issues this series has been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Gatesville Task Force and contingency planning records

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series contains correspondence and memoranda between agency staff, the staff at Gatesville, local officials, and parents of students at Gatesville; and a draft of a bill transferring the facility to the Texas Department of Corrections. These materials are dated 1978. The Gatesville State School for Boys was shut down by the Youth Council in 1979 and the facilities were transferred to the Texas Department of Corrections. These materials generally concern a workplan developed by the Youth Council for phasing out operations at Gatesville and concerns over where to now place the more serious juvenile offenders within the Youth Council system of juvenile correction facilities. Also present is a folder with some background information on the Gatesville State School in the form of clippings, copies of legislation, and draft of a publication about the school.

Discussion of the reasons behind the shut down of the facility and the planning process may also be found in the minutes of the agency, see the series Meeting minutes. See also the series Morales records, since the shut down was at least in part a result of a court order resulting from this litigation. The Morales case was litigation brought against the agency by some students that eventually resulted in changes in the way juvenile correction facilities are operated. Orders from the case also resulted in shutting down the Mountain View School and the Gatesville State School for Boys.

Purpose:
These record were created to discuss and administer the phasing out of the Gatesville facility from the Youth Council and its transfer to the Department of Corrections.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Chronological

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: Records only exist for 1978.

Problems: None

Known related records in other agencies:
Materials concerning the transfer of the facility to the Department of Corrections may also be present at the Department of Criminal Justice.

Publications based on records: None known

Series data from agency schedule: Not on the schedule, this is a defunct series.

Archival holdings:
Gatesville Task Force and contingency planning records, 1978, fractional
See the "Description section" for the series description.

Appraisal decision:
This series contains planning materials concerning the shutting down of the Gatesville State School for Boys, which was the oldest facility operated by the agency - it was functioning as a juvenile correction facility in the late 1880s. We do have quite a bit of material about the Gatesville State School, both in these records of this agency and those of the State Board of Control, as well as biennial reports of the school from the turn of the century. These planning documents provide a final bit of documentation as to the operation of the facility but also discuss some related issues, primarily where the agency would now house the most serious juvenile offenders. And, these planning files could be of interest to people researching results brought about by the Morales litigation. Because of the evidential value of these records they have been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: In-house reviews of student rules and consequences

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series contains memos between staff, copies of rules sent to the staff of halfway houses to review re: compliance with the Morales agreement, copies of rules in use at these homes, and comments on the rules. These materials are dated 1983.

For more information about related changes resulting from the Morales litigation see the series Morales records. The Morales case was litigation brought against the agency by some students that eventually resulted in changes in the way juvenile correction facilities are operated.

Purpose:
These records were created to review student rules in use at halfway houses operated by the agency stemming from the Morales litigation.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Unarranged

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: None known, this review was conducted in 1983.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule: Not on the schedule, this is a defunct series.

Archival holdings:
In-house reviews of student rules and consequences, 1983, fractional
See the "Description section" for the series description.

Appraisal decision:
This is a small series that was created to comply with the Morales agreement in regards to the house rules for students at halfway homes. Similar records re: Morales compliance were likely created by the agency but are no longer present. Although this series covers a very specific function, these files do somewhat document the review process the agency followed to create an acceptable set of rules, and these materials could be of interest to people researching results brought about by the Morales litigation. Because of the evidential value of these records they have been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Interstate Compact on Juveniles files

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series contains a practices and procedures handbook for fulfilling the functions of the Texas Interstate Compact on Juveniles, dating c. 1965; and a summary report from the National Governor's Conference on Juvenile Delinquency, in 1967. The handbook also contains a copy of the Texas legislation creating the Uniform Interstate Compact on Juveniles for Texas.

Materials from meetings of the Association of Juvenile Compact Administrators, which are the administrators of the state Interstate compacts, can be found in the series Association of Juvenile Compact Administrators. Cases handled through the Texas Interstate Compact on Juveniles can be found in the series Interstate Compact on Juveniles. Another related item is a thesis done about the Interstate compacts, which is filed in the series Youth Commission facilities and programs history and information notebooks, titled An Historical Analysis of the Interstate Compact on Juveniles, by Roger H. Voltz, 1982, done for Sam Houston State University.

Purpose:
The handbook was created to administer the Texas Interstate Compact on Juveniles functions; the summary report was maintained as reference material.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Arranged by type of material.

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps:
No handbooks are present except for this initial handbook, the only summary report present is the one for 1967. It is unknown how many other National Governor's conferences on this topic have existed, if any.

Problems: None

Known related records in other agencies: None known

Publications based on records: None known

Series data from agency schedule: Not on schedule. According to agency staff current series concerning the Interstate Compact only contain materials concerning individual cases, so this is considered to be a defunct series.

Archival holdings:
Interstate Compact on Juveniles files, c. 1965, 1967, fractional
See the "Description section" for the series description.

Appraisal decision:
The handbook present in this series documents the procedures used to carry out Texas' duties as part of the Interstate Compact on Juveniles. This is still an ongoing function and the procedures followed and policies discussed need to be maintained. The handbook also contains a copy of the legislation creating the Uniform Interstate Compact on Juveniles for Texas. Because of the evidential and informational value of this manual, this item has been appraised to be archival. It can be added to the series Policies and procedure manuals. The summary report from the National Governor's Conference on Juvenile Delinquency has some informational value and can be maintained as a reference source, and transferred to the series Association of Juvenile Compact Administrators, as it has a relationship with that series, both physically by a filing arrangement, and intellectually as many if not most of the compact administrators attended the conference. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

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Records Series Review
Series Title: Theses

Agency: Texas Youth Commission

Obsolete record series? Yes
Replaced by: none known

Ongoing record series? No
Annual accumulation:

Agency holdings:
These have been transferred by the agency to the Archives and Information Services Division.

Description:
This series contains two theses prepared on the broad topic of juvenile corrections, dating 1958 and 1978. The first is titled The Measurement of Employee Absenteeism and Turnover in a Wilderness Therapeutic Camping Program, by Gary Selman, 1978, done for Stephen F. Austin State University. The next is Interrelationships Among Developmental Characteristics of Institutionalized Delinquent Boys, by B. Bryce Davis, 1958, done for Texas Christian University. Another thesis concerning Youth Commission activities relating to the Interstate compacts, can be found in the series Youth Commission facilities and programs history and information notebooks, titled An Historical Analysis of the Interstate Compact on Juveniles, by Roger H. Voltz, 1982, done for Sam Houston State University.

Purpose:
These are created in fulfillment of a master's degree; copies were maintained by the agency likely as reference sources.

V.T.C.A., Human Resources Code, Title 3, Chapter 61

Arrangement: Topical

Access constraints: None

Use constraints: None

Indexes or finding aids required for/or an aid to access? No

Gaps: Unknown, we do not know how many theses have been prepared on topics relating to the Youth Commission and/or its functions.

Problems: None

Known related records in other agencies: None

Publications based on records: None

Series data from agency schedule: Not on the schedule, this is a defunct series.

Archival holdings:
Theses, 1958, 1978, 0.2 cubic ft.
See the "Description section" for the series description.

Appraisal decision:
The theses in this series concern two aspects of juvenile corrections and directly relate to activities of the Youth Council. These are informational and have some research value in their fields, thus they have been appraised to be archival. No action needs to be taken by the agency as these records have already been transferred to the Archives and Information Services Division.

These can either be catalogued or maintained with these records. The advantage of cataloging would provide a greater awareness of their presence. However, I recommend they remain with the records and be filed in the series Reports and studies. Even though they were not prepared by the agency, the type of research undertaken is similar to some reports in the Reports and studies series.

Records Appraisal Report: Youth Commission

Contents of this report Agency Contact | Agency History | Project Review | Record Series Reviews

Related report 2004 Addendum

Archival finding aid Texas Youth Commission: An Inventory of Records at the Texas State Archives, 1886-1892, 1902, 1909-2003, undated (bulk 1949-2000)

Agency Contact

Agency History and Structure

Project Review

Archives Holdings - Records of the Youth Commission

Archives Holdings - Related records in the Archives and Information Services Division

Previous Destructions

Project outcome

Archival series

Non-archival series

Empty series

Record Series Reviews

Records Appraisal Report:
Youth Commission

Contents of this report
Agency Contact | Agency History | Project Review | Record Series Reviews

Related report
2004 Addendum

Archival finding aid
Texas Youth Commission: An Inventory of Records at the Texas State Archives, 1886-1892, 1902, 1909-2003, undated (bulk 1949-2000)