Information Required when Transferring Agency Records to the State Archives for Records that will be held at the State Records Center

• Number Of Containers

• Record Series Title (maximum 51 characters)

• First Inclusive Date (format must be: MM/DD/YYYY)
  [if you have only the year, use 01/01/YYYY]

• Last Inclusive Date (format must be: MM/DD/YYYY)
  [if you have only the year, use 12/31/YYYY]

• Contact Name (maximum 26 characters)
  [your staff member contact who will be in charge of the transfer]

• Contact Phone (maximum 16 characters)
  [agency contact's phone]

• Division Name (maximum 40 characters)
  [agency contact's division]

And for each container:

• Agency Container Number (maximum 11 characters)

• Beginning Folder Title (40 characters maximum)

• Ending Folder Title (40 characters maximum)

If you can provide the State Archives with a complete folder inventory, that would be very much appreciated.